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Technology

Information Technology


IJND: Internet Safety Policy

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As required by the Children’s Internet Protection Act (CIPA), this policy certifies Braintree Public Schools’ implementation of technology protection measures to block or filter Internet access to pictures that are: (a) obscene; (b) child pornography; or (c) harmful to minors (for computers that are accessed by minors).

As outlined in the BPS Network & Technology Responsible Use Policy, users have no expectation of privacy within the BPS system (Sections 5 & 7); this provision allows for the monitoring of minors’ online activities in accordance with CIPA. Additional components of CIPA compliance addressed in the district’s Network & Technology Responsible Use Policy include:

  • Access by minors to inappropriate matter on the Internet; (Sections 2 & 3)
  • The safety and security of minors when using electronic mail, chat rooms and other forms of direct electronic communications; (Section 4)
  • Unauthorized access, including so-called “hacking,” and other unlawful activities by minors online; (Section 3)
  • Unauthorized disclosure, use, and dissemination of personal information regarding minors; (Section 4)
  • Measures restricting minors' access to materials harmful to them (Section 2).

As required by the Protecting Children in the 21st Century Act, Braintree Public Schools (BPS) provides for educating minors about appropriate online behavior, including but not limited to the appropriate online behavior for interacting with other individuals via email, on social networking websites, and in chat rooms. In addition, BPS educates students in age-appropriate awareness of cyberbullying and both an individual user’s response and BPS educators’ and administrators’ responses. This policy provides for the education of minors about appropriate online behavior.

Adopted by the Braintree School Committee, 6/12/2017

IJNDB: Network & Technology Responsible Use Policy

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1. Introduction

This document formalizes the policy for responsible use of the Braintree Public Schools’ (BPS) computer network and computing devices owned by BPS or used on the BPS campus. All users, including students, teachers, staff, administrators, and organizations are covered by this policy and are expected to be familiar with its provisions.

2. User Responsibilities

The BPS computer network and all related technology systems are designed and maintained in compliance with state and federal law, including the Children’s Internet Protection Act and Protecting Children in the 21st Century Act Amendment. All use of the network to access the Internet is filtered via a firewall, and network activities harmful to minors or non-compliant with educational uses are prohibited (see Section 3). It is the responsibility of any person using BPS computer network resources to read, understand, and follow these guidelines. In addition, users are expected to exercise reasonable judgment in interpreting these guidelines and in making decisions about the appropriate use of BPS computer network resources. Any person with questions regarding the application or meaning of these guidelines should seek clarification from the BPS technology director or central office. Use of BPS computer network resources shall constitute acceptance of the terms of these guidelines. When a user is no longer a member of the BPS community, he or she shall no longer have user rights to network and technology resources.

A. BPS Computer Network Administrator Responsibilities

The administrator is responsible for making certain that all users understand and abide by the Acceptable and Unacceptable Uses as stated in this document (Section 3). If the BPS computer network administrator has reason to believe that any user is misusing the system, the administrator has the right to access the user’s account in order to review its use. It is also the responsibility of the administrator to report any misuse of the system to district administrators.

B. BPS Computer Network Educator Responsibilities

It is the responsibility of educators who are using BPS computer network tools with students to teach students about safe and responsible use of the Internet and the network (see also BPS Internet Safety Policy). Educators are responsible for monitoring students’ use of these resources and must intervene if students are using them inappropriately. Educators should make sure that students understand and abide by the Acceptable and Unacceptable Uses as stated in this document (Section 3). It is also the responsibility of the teacher to report any misuse of the system to his/her building administrator.

C. BPS Computer Network Student Responsibilities

It is the responsibility of students who are using BPS computer network tools to learn about safe and responsible use of the Internet. They are responsible for using these resources appropriately. They must abide by the Acceptable and Unacceptable Uses as stated in this document (Section 3). If a student is misusing the system, educators must follow appropriate disciplinary protocols, including but not limited to reporting the misuse to the BPS computer network administrator, who has the right to discontinue his/her use of the system.

3. Acceptable and Unacceptable Uses

The resources available to BPS computer network users are to be used for educational purposes. Users should not use BPS computer network to store any files that are not educational. BPS will educate all students about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response (see also BPS Internet Safety Policy).

It is unacceptable for users to use these resources for:

  • furthering any political or religious purpose
  • engaging in any commercial or fundraising purpose that is not relevant to or approved by the district
  • sending threatening or harassing messages
  • gaining unauthorized access to computer or telecommunications networks
  • interfering with the operations of technology resources
  • accessing or sharing sexually explicit, or obscene materials
  • intercepting communications intended for other persons
  • attempting to gain unauthorized access to the BPS computer network
  • logging in through another person’s account or attempting to access another user’s password or files, except where necessary for a teacher or administrator to do so
  • sending defamatory or libelous material concerning a person or group of people
  • furthering any illegal act, including infringing on any intellectual property rights
  • researching, storing, or sending information regarding weaponry, except in bona fide research as required by the district’s curriculum (for example, an assignment studying a war)
  • downloading, uploading, or distributing any files, software, or other material that is not specifically related to an educational project
  • downloading, uploading, or distributing any files, software, or other material in violation of federal copyright laws

As with any other form of communication, these systems may not be used to transmit or store messages or other data that are prohibited under existing BPS policies, such as those prohibiting sexual harassment, protecting civil rights, and maintaining a safe school environment. Users should take all reasonable precautions against receiving or downloading messages, images, or other data of this sort.

4. Privacy Protections beyond BPS

In compliance with state and federal privacy laws for minors accessing the Internet using school resources, BPS maintains a list of sites and services, along with the personally identifiable data on students that might be included as part of the terms of use for that site or service. Parents of children 13 and under retain the right to opt their students’ out of participation in services that require use of personally identifiable data. BPS administration expects staff and students to adhere to the list of approved sites and services when selecting educational resources for use in the classroom (see also Section 8).

5. No Expectation of Privacy within BPS

BPS computer network resources are the property of the Braintree Public Schools and are to be used in conformance with these guidelines. BPS administration retains the right to inspect any user’s virtual hard drive, school-owned computer, Internet history, or email (whether through a town server or through Google Apps for Education/G Suite) if a suspected violation of the network technology policy or any other district policy has occurred. In keeping with state and federal laws regarding public records, users should be aware that data and messages are regularly archived, even if they appear to have been deleted locally. In addition, an Internet firewall automatically checks all data moving between the local area network and the Internet and logs the sending and receiving destinations. Use of BPS Computer network technology resources constitutes consent for the BPS computer network staff to monitor and/or inspect any files that users create, any messages they post or receive, and any web sites they access should a disciplinary or safety situation warrant such access.

6. Passwords

Each user shall be required to use and maintain passwords that conform to BPS computer network guidelines. Users must take precautions to maintain the secrecy of their password so that other users will not be able to utilize that password for malicious purposes. If a user suspects that someone has discovered his or her password(s), the user should change the password(s) or contact technology services via the Help Desk for assistance in changing the password(s) immediately. BPS computer network users are responsible for all activity under their accounts.

7. Violations

Failure to observe these guidelines may subject users to termination of their BPS computer network accounts, including Google Apps for Education/G Suite accounts, email accounts, and accounts with other district-provided services. BPS administrators will be notified of any inappropriate activities by users, and users will be subject to recourse through other existing BPS policies as applicable. BPS administrators will also advise law enforcement agencies of illegal activities conducted through the BPS computer network and will cooperate fully with local, state, and/or federal officials in any investigation related to illegal activities conducted through the BPS computer network.

7. Bring Your Own Device (BYOD) Uses

The use of personal electronic device(s) on a school site is a privilege, not a right, that the Braintree Public Schools grants to any student who is willing to assume the responsibility of abiding by the guidelines as set forth in this Braintree Public Schools’ Technology Acceptable Use Policy. Noncompliance with applicable regulations may result in suspension or termination of privileges and other disciplinary action consistent with district policies.

Any student who receives approval from his or her classroom teacher to bring in an electronic device is also responsible for physically securing their device within the school site. Braintree Public Schools assumes no responsibility or financial liability for any damage the student or parent suffers, including but not limited to theft, physical damage, and loss of data or software malfunctions of the personal electronic device. If an electronic device appears to have been stolen, the student should immediately report the incident to the school administrator.

  • Students (who have received permission) may connect wirelessly to the BPS network for educational purposes. Personal electronic devices may not be used for entertainment, including but not limited to games, messaging, social media, streaming movies, music, or video viewing, while connected to the BPS network, unless instructed to do so.
  • Students must follow additional guidelines which a classroom teacher or BPS staff member might impose. The use of the electronic device(s) may in no way disturb the learning environment.
  • Students are strictly prohibited from using peer-to-peer file sharing software and messaging programs unless instructed by a teacher to do so.
  • Any student who is suspected of violating the Network & Technology Responsible Use Policy or any other BPS policy must yield their personal electronic device(s) to any Braintree Public Schools staff member upon request. Authorized personnel may inspect the system to determine whether any policies have been violated.

8. Disclaimers

The Braintree Public Schools make no warranties of any kind, either expressed or implied, for BPS computer services and resources. BPS is not responsible for any damages incurred, including but not limited to the following: loss of data resulting from delays or interruption of service, loss of data stored on BPS computer network resources, or damage to personal property used to access BPS computer network resources. BPS is not responsible for the accuracy, nature, or quality of information stored on BPS computer network resources or gathered through BPS computer network or the Internet. BPS is not responsible for unauthorized financial obligations incurred through BPS computer network-provided access. BPS accepts no liability for users who willfully ignore or violate terms of use on an Internet site or service via the BPS network. All provisions of this agreement are subordinate to local, state and federal statutes.

This policy is in compliance with state and federal telecommunications rules and regulations, including the Children's Internet Protection Act, the Protecting Children in the 21st Century Act Amendment, the Children’s Online Privacy Protection Act, the Family Educational Rights and Privacy Act, and the Protection of Pupil Rights Amendment.

Acknowledgements: Sections of this document were adapted from Quincy Public Schools, Hanover Public Schools, and Burlington Public Schools, the Massachusetts Office of Digital Learning, FCC and FTC recommendations, and federal laws.

Adopted by the Braintree School Committee, 6/12/2017

IJNDD: Website and Social Media Policy

IJNDD:  Website and Social Media Policy

  1. IntroductionThis document formalizes the policy for the professional and personal use of websites and social media by Braintree Public Schools’ (BPS) employees in a responsible manner.  All users, including students, teachers, staff, administrators, and organizations are covered by this policy and are expected to be familiar with its provisions.

    For purposes of this policy, “Official Social Media” is understood to be content created by individuals or groups representing Braintree Public Schools, using accessible, expandable, and upgradable publishing technologies, through and on the Internet. Examples of Official Social Media include but are not limited to, district, school, club, team, PTO, or class websites, Facebook, Twitter, Instagram, Google+, blogs, YouTube videos/channels, LinkedIn, Snapchat, NextDoor, and Flickr.

    For the purposes of this policy, “Personal Social Media” is understood to be content created by individuals for non-work related activities (e.g., a staff member establishing a Facebook page or a Twitter account for his or her own personal use). District employees should not use personal social media sites to communicate with students.

    For purposes of this policy, “Content” includes comment, information, articles, pictures, videos, or any other form of communicative content posted on official or personal social media sites.
     
  2. User Responsibilities for Official BPS Websites and Social MediaOfficial BPS Social Media sites will be used solely for communicating information about the Schools, including projects, events, and services. Examples include announcements; newsletters; emergency notifications; Parent-Teacher Organization (PTO), sporting, fundraising, or club events and activities; or meetings. School employees and representatives with website access through organizations such as PTO or Special Education Parents Advisory Council (SEPAC) may not engage in private messaging over official social media accounts. Official Social Media cannot be used to post political information or viewpoints; religious information or viewpoints; commercial information; information pertaining to an employee’s or school representative’s personal activities, matters, or interests; information which consists of content which is sexual, pornographic, or adult in character; or information which advocates or promotes the use of drugs, alcohol, or tobacco.
    • BPS Social Media Administrator ResponsibilitiesOfficial Social Media sites for individual schools and PTOs shall be administered and monitored by principals and their site administrators approved by [the principal and Superintendent or designee].  Usernames for these accounts shall be created using official school email addresses and shall be maintained through the Technology Department.

      Official Social Media sites for classes, other student groups, clubs, and athletic teams shall be administered and monitored by principals or their designees, the athletic director, coaches, club advisors, and their site administrators approved by [the principal and Superintendent or designee].  Usernames for these accounts shall be created using official school email addresses and shall be maintained through the Technology Department.

      Each administrator of an Official Social Media site will confirm with the appropriate principal and/or director that they have read and understand this policy.  It is the responsibility of each principal and director to provide a copy of this policy to their respective users.

      Principals, their designees, and site administrators shall monitor Official BPS Social Media sites for content requesting responses from the Schools. Site administrators may direct such requests to the principal or director for response. Site administrators shall monitor Content posted on Official BPS Social Media sites for Content in violation of this Social Media Policy.

      If a site administrator has reason to believe that any user is misusing the site, it is the responsibility of the administrator to report that potential misuse of the site to district administrators.
       
    • BPS Social Media Educator ResponsibilitiesIt is the responsibility of educators who are using Official BPS Social Media tools with students to teach students about safe and responsible use of social media (see also BPS Network and Technology Responsible Use Policy and Internet Safety Policy).  Educators are responsible for monitoring students’ use of these resources and must intervene if students are using them inappropriately. Educators should make sure that students understand and abide by the Acceptable and Unacceptable Uses as stated [below].  It is also the responsibility of the teacher to report any misuse of the Official BPS Social Media to his/her building administrator.

      Each administrator of an Official Social Media site will confirm with the appropriate principal and/or director that they have read and understand this policy.
       
    • BPS Social Media Student ResponsibilitiesIt is the responsibility of students who are using Official BPS Social Media tools to learn about safe and responsible use of these sites.  They are responsible for using these resources appropriately. They must abide by the Acceptable and Unacceptable Uses as stated in Section 9, Part C of this policy.  If a student misuses the resources, educators must follow appropriate disciplinary protocols, including but not limited to reporting the misuse to building administrators, who have the right to discontinue a student’s access to the official social media.
  3. Site and Account Requirements
    • Staff members will treat professional social media space and communication like a classroom or professional workplace.  The same standards expected in district professional settings are expected on professional social media sites. If a particular type of behavior is inappropriate in the classroom or a professional workplace, then that behavior is also inappropriate on the professional social media site.
       
    • Whenever possible, when establishing professional social media sites, users will consider the intended audience for the site and consider the level of privacy assigned to the site. The site should be a private network limited to a particular class or particular grade within a school. It is recommended practice for professional social media sites to be private networks, unless there is a specific educational need for the site to be a public network.
       
    • Staff members may only create professional social media accounts (i.e., accounts used exclusively for educational purposes) on district approved websites and platforms.
       
    • Staff will obtain their supervisor’s approval using the “BPS Social Media Registration Form” prior to setting up a professional social media presence. The form can be downloaded from:  []
       
    • All Official BPS Social Media channels must link to our Disclaimer page, located at [braintreema.gov/disclaimer.html].
       
    • All Official BPS Social Media sites should link back to the respective Page(s) on the BPS website where relevant information is available.
       
    • All social media sites are subject to Massachusetts public records and record retention laws, rules, regulations, and policies. Any content maintained in an online format (Social Media/Website) that is related to Town Business, including posted communication and communication submitted for posting, may be subject to public disclosure. The site administrators will maintain records in accordance with Massachusetts public records retention laws, rules, regulations and policies.  Site administrators will use the following guidance in order to comply with state and federal laws:
      • Except for inappropriate postings, staff shall not delete any message posted on a social media site, webpage, blog, homework page, etc. In cases of inappropriate postings, the posting is to be copied and sent to an administrator using your district email account. The posting is then to be deleted from the site.
         
      • Staff shall save all direct messages and communications conveyed through district affiliated social media sites. All email sent or received by district email accounts is archived for a minimum of seven years.
         
      • Staff shall comply with applicable copyright laws when posting information produced by another person or entity and shall cite all third-party sources of information posted or shared.
    • When a School employee or representative responds to a comment, in his/her capacity as a School employee or representative, the employee or representative should do so in the name of the School or organization, and the employee or representative shall not share personal information about himself or herself, or other School employees or representatives except as required for official business.
       
    • When posting to Social Media sites, school employees and representatives must do so in a way that is not defamatory. Defamatory communications are those that cause harm to the reputation of another person or cause that person to be ridiculed, held in contempt, or lowered in the estimation of the community. Defamatory statements will not be tolerated. Defamatory statements fall within conduct that is outside the scope of your employment and therefore, the Town of Braintree will not defend you from the consequences of your personal actions, nor will the Town indemnify employees against defamation-like suits that are determined to be in violation of this policy.
       
    • BPS employees and representatives may not use Official Social Media to post material which is illegal, which is in violation of federal or state laws regarding discrimination, or which constitutes criminal conduct. BPS employees and representatives may not use Official Social Media to post material which constitutes an unauthorized disclosure of proprietary or confidential information of BPS, personnel or student records or non-public labor relations information.
       
    • Site administrators must ensure that they have the right to post any Content being used on Official BPS Social Media.   This includes compliance with copyright laws, and federal privacy laws, particularly for images of students or students’ personally identifiable information.
       
    • Procurement and ethics laws largely prohibit municipal employees or agencies from endorsing products, businesses, or vendors. In addition, School resources, such as Official BPS Social Media entities should not be used for political purposes.
       
    • Any posted Content on Official BPS Social Media sites, including articles, pictures, photographs, likenesses, and images cannot under any circumstances identify children under the age of 18 by full name.  Individuals who do not wish to be depicted in images must return the form which expressly prohibits the Braintree Public Schools from using such image and likeness online. If such a prohibition exists, the picture, photograph, likeness, or image must be blurred in such a manner that the person cannot be identified or recognized. If that is not possible, the material cannot be used at all.  The following additional guidelines apply to posting photos or images of students: 
      • Images of individual students should not be posted.
         
      • Images of groups of students (three or more) are permissible, as long as the parents/guardians have provided media release permission to the school.
         
      • Students depicted in images are not to be identified by name.
    • Content posted to Official BPS Social Media sites shall conform with accessibility requirements detailed in Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).  This standard is available for reference at: https://www.w3.org/.
       
    • Employees or representatives are prohibited from posting communications that could reasonably be construed as creating a hostile environment, defamatory comments, threats, intimidation, or harassment by any member of the public or BPS employees. Postings must be in conformance with all BPS Policies, including but not limited to, those concerning harassment, bullying, ethics and all state and federal law.
       
    • BPS reserves the right to deny access to any Official BPS Social Media sites to any person who violates the district’s Website and Social Media Policy, at any time and without prior notice.
       
    • Active communication and outreach may lead to increased inquiries from the media. If the site administrator for an Official BPS Social Media site is contacted directly by a reporter, he or she should refer media questions to the Principal’s or Superintendent’s office.
  4. Privacy Protections in Media beyond BPSIn compliance with state and federal privacy laws for minors accessing the Internet using school resources, BPS maintains a list of sites and services, along with the personally identifiable data on students that might be included as part of the terms of use for that site or service.  Parents of children 13 and under retain the right to opt their students’ out of participation in services that require use of personally identifiable data.  BPS administration expects staff and students to adhere to the list of approved sites and services when selecting educational resources for use in the classroom (see also Disclaimers in Section 7).
     
  5. No Expectation of Privacy within BPSOfficial BPS Social Media resources are the property of the Braintree Public Schools and are to be used in conformance with these guidelines. BPS administration retains the right to inspect any user’s Official Social Media account if a suspected violation of the Website and Social Media Policy or any other district policy has occurred.  In keeping with state and federal laws regarding public records, users should be aware that data and messages are regularly archived, even if they appear to have been deleted locally.  Use of Official BPS Social Media resources constitutes consent for school and district administrators to monitor and/or inspect any files that users create, any messages they post or receive, and any websites they access should a disciplinary or safety situation warrant such access.
     
  6. ViolationsFailure to observe these guidelines may subject users to termination of access to BPS Social Media and websites. BPS administrators will be notified of any inappropriate activities by users, and users will be subject to recourse through other existing BPS policies as applicable.  BPS administrators will also advise law enforcement agencies of illegal activities conducted through Official BPS Social Media sites or accounts and will cooperate fully with local, state, and/or federal officials in any investigation related to these activities.
  7. DisclaimersThe Braintree Public Schools make no warranties of any kind, either expressed or implied, for Official BPS Social Media websites and resources.  BPS is not responsible for unauthorized financial obligations incurred through Official BPS Social Media access.  BPS accepts no liability for users who willfully ignore or violate terms of use on an Internet site or service via a BPS Social Media account.  All provisions of this agreement are subordinate to local, state and federal statutes.
     
  8. Personal Social Media Guidelines for Staff
    • As a recommended practice, BPS employees are encouraged to use appropriate privacy settings to control access to their personal social media sites. However, be aware that there are limitations to privacy settings. Private communication published on the Internet can easily become public. Furthermore, social media sites can change their current default privacy settings and other functions. As a result, employees are responsible for understanding the rules of the social media site being utilized.
       
    • In order to maintain a professional and appropriate relationship with students, staff may not communicate with students who are currently enrolled in the District on personal social media sites.  This provision is subject to the following exceptions:  (a) communication with relatives and (b) if an emergency situation requires such communication, in which case the BPS employee should notify his/her supervisor of the contact as soon as possible.
       
    • Communication directly with students related to academic issues should occur in class or be directed through District-provided email accounts.
       
    • It is not recommended that staff members post or tag photos of other employees, volunteers, vendors or contractors on personal social media sites without prior permission of the photographed employee.
       
    • The posting or disclosure of personally identifiable student information or confidential information via personal social media sites, in violation of federal law, state law, or district policy is prohibited.
       
    • BPS employees should not use the BPS logo or make representations that their personal social media sites speak in an official BPS or school capacity. Use of the BPS logo that is automatically populated on personal social media sites, such as LinkedIn, is permitted.
       
    • The district has multiple policies regarding student and staff conduct which overlap with this regulation. It recognizes that the use of electronic communication technology in an educational setting presents new challenges to appropriate student and staff conduct. However, behavioral expectations will not be diminished in these settings and appropriate professional boundaries shall be maintained at all times and through all means of communications. As such, the District retains the right to moderate and restrict student and staff use on District-related pages. The District expects staff and students to maintain the same level of decorum in electronic communications, including the use of social media, as in face-to-face interactions. This regulation is intended to supplement existing regulations, not to supersede them.
  9. Personal Social Media Guidelines for Students
    • Students using personal social media should be aware of privacy laws and websites’ privacy policies.  Most information posted digitally can never truly be withdrawn and made private again.  Many popular social media sites require users to be 13 or older because they collect, and potentially sell or distribute, data in manners not compliant with federal law (Children’s Online Privacy Protection Act) for students under 13.  Students should be aware that if a website asks for a birthdate, this is usually a clue that it tracks a significant amount of user data, and that this tracked data may follow them as a digital footprint for years to come.
       
    • Students using personal social media should be aware of formal and informal voices, and the audience which may access or receive the post, comments, photo or image.  The manner in which students interact with peers on social media may reasonably differ from expectations for interaction with Official BPS Social Media accounts.  Students are expected to maintain the same level of decorum in electronic communications, including the use of official BPS social media, as in face-to-face interactions with teachers, staff, and classmates.
       
    • Students who use personal social media to interact with Official BPS Social Media must adhere to all school handbook policies regarding behavior.  Interaction with Official BPS Social Media is treated as a school setting.  This regulation is intended to supplement existing regulations, not to supersede them.
      • Acceptable uses of students’ personal social media to interact with official BPS social media include commenting on posts, posting pictures with permission, “following” official accounts, re-sharing official posts in their original form, and posting content to which students have the rights under copyright law.
         
      • Unacceptable uses of students’ personal social media to interact with Official BPS Social Media include all negative behaviors noted in BPS school handbooks, including but not limited to posting communications that could reasonably be construed as creating a hostile environment, defamatory comments, threats, intimidation, or harassment of any member of the public or the BPS community.  Students must not interact with Official BPS Social Media to post political information or viewpoints; religious information or viewpoints; commercial information; information pertaining to an employee’s or school representative’s personal activities, matters, or interests; information which consists of content which is sexual, pornographic, or adult in character; or information which advocates or promotes the use of drugs, alcohol, or tobacco.

This policy is in compliance with state and federal telecommunications rules and regulations, including the Children's Internet Protection Act, the Protecting Children in the 21st Century Act Amendment, the Children’s Online Privacy Protection Act, the Family Educational Rights and Privacy Act, and the Protection of Pupil Rights Amendment.

Acknowledgements:  Sections of this document were adapted from Town of Braintree, Gill-Montague Regional Schools, Pembroke Public Schools, the NYC Department of Education, and federal laws.

Adopted by School Committee 4-9-2018

Social Media Account Request Form

Aspen FAQ

What is Aspen?Aspen is a Student Information Management System created by Follett Software. Braintree Public Schools uses Aspen to manage student information including grading, scheduling and attendance. Parents can log into Aspen to view information about their children.

What is the URL for Aspen?https://ma-braintree.myfollett.com

How do I set up my computer to access Aspen?
Aspen may be accessed with any Internet-connected computer but you must allow “pop-ups.”

What should I do if I forget my password?Please click on forgot password, enter your username, email and answer security question to have a password emailed to you.
OR
Please send an email to bhsaspen@braintreema.gov for BHS and to aspen@braintreema.gov for middle schools to have your password reset .

What should I do if my user name and/or password aren’t working?Please send an email to bhsaspen@braintreema.gov for BHS or aspen@braintreema.gov for middle schools with your name, your child’s name, his/her school, his/her homeroom number, his/her house number for BHS and a brief description of the problem you are having.

I have not received a username and password - how can I get one?Initial usernames and passwords were set via a letter or email at the time of registration. If you did not receive this letter, you can request a username by emailing us at bhsaspen@braintreema.gov for BHS or aspen@braintreema.gov for middle schools. Please be sure to include your child's name as well as your name in your request.

How do I access my student's grading info?Grade information in Aspen can be found under the Academics tab. Click on a class, then on the Assignments side tab for more details. Information, including individual assignments and averages will fluctuate as the teacher enters information.

How do I sign up for attendance and grade notification emails in Aspen?Parents and students can receive email notifications for Attendance and Grade entries in Aspen. The system allows you to subscribe to these notifications. They are not sent until you subscribe to them. Messages are only sent if you subscribe and if an attendance or grade event as described below has been entered that day.

  • Attendance: This subscription notifies you of any attendance entry for your student.

  • Grades: This subscription notifies you when any assignment grades below a specified threshold are entered for your student. Grades are scaled as a percent from 0 to 100. If your student receives a class assignment or test grade that is below the specified threshold, a notification will be sent to your email address. The threshold should be a number from 0 to 100. For example, an entry of 75 would trigger a notification for any grade entered that scaled below 75%.

  • To Sign up for these notifications:
    • Log into your Parent or Student Aspen Account.
    • Click on Set Preferences in the upper right.
    • Click on the Security Tab.
    • Enter your email address in the Primary Email Address field. (you may also enter a second address in the Alternate Email Address field)
    • Click OK to close the Preferences window.
    • Parent Account users should then click on the Family tab at the top, then click on their child's name. Student Account users should click on the My Info Tab at the top.
    • Click on the Notification side tab.
    • Check off the Notification(s) you want to enable.
    • Enter a grade threshold if you are activating the grade notification.
  • Please note that parents with multiple children need to activate these notifications for each of their children. The grade notifications only apply to assignment grades on the Academics Tab for students in grades 6-12. Transcript grades posted at the end of each quarter do not trigger these notifications.