PTO

PTO

PTO Meetings in 2018-2019

 

We hold meetings at Liberty School from 7:00-8:00 pm.

Your time and talent are always appreciated!

 

  • October 4th (Thursday)
  • November 7th (Wednesday
  • December 5th (Wednesday)
  • February 6th (Wednesday)
  • March 6th (Wednesday)
  • May 1st (Wednesday)
  • June 6th (Thursday)

If you cannot make the meetings and would like to volunteer, please contact Nicole Driscoll (nmdriscoll@yahoo.com) or Tara Flynn (tarabrownflynn@gmail.com).

 

What is PTO?

September 2018

Dear Parents, Guardians, Teachers, and School Staff,

The Liberty Parent-Teacher Organization (PTO) is a non-profit organization comprised of parents, guardians, teachers and staff volunteering their time, ideas, energy and resources to enrich and enhance the education at Liberty Elementary School, strengthen communication between parents and staff, encourage parent and public involvement; and promote school spirit.

We are excited for this year’s educational, cultural and social activities. Every year the PTO raises and spends over $30,000 to support programs and activities for our children such as:

  • Homework Notebooks and Weekly Readers
  • Cultural Arts Assemblies
  • Field Trips and Buses for all grades
  • Family Night
  • School Supplies
  • Field Day
  • 5th Grade Celebration
  • And much, much more…

This year fundraising will focus on improving educational items for all classrooms.

Thank you for continued support and we look forward to a wonderful year of learning at Liberty School.

Nicole Driscoll, Co-President (nmdriscoll@yahoo.com)

Tara Flynn, Co-President (tarabrownflynn@gmail.com)

Peggie Krippendorf, Co-Vice President (eddiesdaughter@yahoo.com)

Deirdre Shea, Co-Vice President (dflemshea@gmail.com)

Kathleen Dadekian, Co-Secretary (kdadekian@yahoo.com)

Gina Whilelaw, Co-Secretary (cwga602@gmail.com)

Heather Hourin, Treasurer (heather.a.hourin@us.pwc.com)

Tara Boening, Principal (tara.boening@braintreeschools.org)

2018-2019 PTO Board

Nicole Driscoll, Co-President (nmdriscoll@yahoo.com)

Tara Flynn, Co-President (tarabrownflynn@gmail.com)

Peggie Krippendorf, Co-Vice President (eddiesdaughter@yahoo.com)

Deirdre Shea, Co-Vice President (dflemshea@gmail.com)

Gina Whilelaw, Secretary (cwga602@gmail.com)

Heather Hourin, Treasurer (heather.a.hourin@us.pwc.com)

Tara Boening, Principal (tara.boening@braintreeschools.org)

2018-2019 PTO Committees

Would you like to chair or help out on one or more of the committees?

Email Peggie Krippendorf at eddiesdaughter@yahoo.com or Deirdre Shea at dflemshea@gmail.com to find out more about opportunities to volunteer!

Committee

Chairpersons

Bingo Family Appreciation Night

Beth Snyder/Mary Rutter

Marcia Flagg (shadow)/Tara Flynn (shadow)

Scholastic Book Fair

Tara Flynn/Peggie Krippendorf/Marcia Flagg

Box Tops

Nicole Driscoll/Joanne Donnelly

Cultural Art

Giselle Devane/Kim Divito

Field Day

Maureen White/Rere Dawley

Fifth Grade Committee

Need Chairs/Deirdre Shea (shadow)

Braintree Food Pantry

William Valenzuela

Holiday Bazaar

Danielle Halpin/Noreen Zelano

Movie Night Grades 1-2, 3-5

Peggie Krippendorf/Kathleen Dadekian

Paint Night Marcia Flagg/Tara Flynn

Parent Night Out

Christine Rose/Deirdre Shea

PTO School Advisory

Nicole Driscoll/Marcia Flagg

Pub Trivia

TBD

Red Sox Family Night

William Valenzuela

Restaurant Fundraisers TBD
School Pictures

Beth Synder/Mary Rutter/Kelly Perfetti (shadow)/Deirdre Shea (shadow)

Square 1 Art

Wendy Heidenreich

Stop & Shop Fundraiser

Kelly Perfetti

Sunshine Fund

Danielle Halpin/Kelly Perfetti

Teacher Appreciation

Kelly Perfetti/Noreen Zelano

PTO Bylaws

At the June 2008 PTO meeting, the new bylaws and financial procedures were presented to the membership and approved. Download via MSWord (BYLAWS).


AMENDED & REVISED BY-LAWS

LIBERTY SCHOOL PARENT TEACHER ORGANIZATION
49 PROCTOR ROAD
BRAINTREE, MASSACHUSETTS 02184

ARTICLE I: NAME

The name of the organization shall be the Liberty School Parent Teacher Organization (Liberty PTO or the Organization).

ARTICLE II: OBJECTIVES

The objectives of the Liberty PTO are to:

  • Enrich and enhance the education of the students enrolled in Liberty Elementary School (Liberty School);
  • Strengthen communication between parents and staff of Liberty School;
  • Encourage parent and public involvement in Liberty School; and
  • Promote school spirit at Liberty School.

ARTICLE III: POLICIES

Section 1. The purpose of the Liberty PTO shall be both educational and social, developed through conferences, committees, projects, events, and activities.

Section 2. The Liberty PTO may host or sponsor certain designated activities, including fundraisers to fund the Liberty PTO objectives, at Liberty School or another designated facility.

Section 3: The Liberty PTO shall be non-commercial, non-sectarian, and non-partisan. No candidate for public office will be endorsed by it.

Section 4. The Liberty PTO shall not seek to direct the administration activities of Liberty School or to control its policies.

Section 5. The Liberty PTO will request from the Liberty School Principal (Principal) permission and approval

  • For the use of any and all school facilities;
  • When planning any event or function in which students will participate, and;
  • For any communication(s) to parents whether in written or electronic form.

Section 6. The Liberty PTO may cooperate with other organizations and agencies active in child welfare, provided they make no commitments that bind the organization without the prior approval of the Executive Board.

ARTICLE IV: MEMBERSHIP

Section 1. Persons eligible for membership are:

  • Parents, step-parents, legal guardian(s), or adults acting in loco parentis of any student enrolled in Liberty School.
  • Any member of the teaching or administrative professional staff of Liberty School.

Section 2: Any person eligible for membership shall become a member (Member) if such person has complied with the dues policy then in effect.

Section 3. Membership in the Liberty PTO may be voluntarily withdrawn. All rights, privileges and interest of a Member in or to the Liberty PTO shall cease on termination of membership. Membership shall be non-transferable.

Section 4. The privilege of holding office, introducing motions, debating and voting shall be limited to Members.

Section 5. Members of the Liberty School teaching and administrative professional staff are automatically Members without the payment of dues.

Section 6. The annual dues for membership in the Liberty PTO for the coming school year shall be determined by the Executive Board at the June meeting of the previous school year. Dues may be varied from year to year.

Section 7. Annual dues shall be payable at the annual enrollment of members, but persons may be admitted to membership at any time.

Section 8. The fiscal year of the Organization shall be July 1 to June 30.

ARTICLE V: ELECTION OF OFFICERS

Section 1. The officers (Officers) shall be not more than two (2) of each of the following:

  • President
  • Vice President
  • Secretary
  • Treasurer

Section 2. Officers shall be elected annually at the Regular meeting in June.

Section 3. Officers shall assume their official duties at the close of the Regular meeting in June and shall serve for a term of one year and/or until their successors shall be elected.

Section 4. No Member shall hold more than one office at a time.

Section 5. No Member shall serve more than two (2) consecutive terms in the same office, unless otherwise agreed by the Members.

Section 6. Nomination for officers shall be made by a Nominating Committee comprised of three (3) members, one of which shall be appointed by the President, one elected by the Executive Board from its body, and one elected from its members by the Liberty PTO at the Regular meeting in April. The Nominating Committee shall elect its own chairperson by majority vote. It shall be the duty of this committee to present at the Regular meeting in May a single slate of nominees, listing one or two Member(s) per office.

Section 7. Only those who have consented to serve, if elected, shall be eligible for nomination, or elected to such office.

Section 8. At the Regular meeting in June, additional nominations will be accepted from the Members in attendance. If there are no further nominations, the slate of officers presented by the Nominating Committee will be elected by acclamation. If additional nominations are made for any office, then a vote shall be taken by written secret ballot for any office for which there is more than one nominee. A majority of the Members present and voting shall nominate or elect.

Section 9. A vacancy occurring in any office, shall be filled by a Member appointed by the Executive Board who shall serve for the balance of the unexpired term.

Section 10. An Officer may resign by delivering his or her written resignation to any member of the Executive Board. Such resignation shall be effective upon receipt, unless otherwise specified to be effective at some other time.

Section 11. Any Officer may be suspended or removed with cause by a two-thirds (2/3) vote of the Members at a duly called meeting and provided that the Officer has had an opportunity to be heard by the Members.

ARTICLE VI: DUTIES OF OFFICERS

Section 1. The President or Co-President(s) shall:

  • Preside at all Member meetings and Executive Board meetings and communicate to the Vice President if unable to attend;
  • Designate a member of the Executive Board to take the minutes of the meeting in which the Secretary and Co-Secretary is absent,
  • Serve as primary contact for the Liberty School Principal;
  • Be a member ex-officio of all committees except the Nominating Committee;
  • Coordinate the work of the officers and committees in order that the objectives of the Liberty PTO may be accomplished;
  • Serve as an authorized signatory of all Liberty PTO accounts/checks;
  • Submit PTO News to the Principal for the monthly newsletter;
  • Cast the deciding vote in case of a tie at all Executive Board and Member meetings, otherwise the President is not allowed to vote;
  • Follow the financial procedures of the Liberty PTO then in effect;
  • Execute decisions of the Executive Board; and
  • Perform any such other duties as may be prescribed by these by-laws or assigned to him/her by the Organization or by the Executive Board.


Section 2
. The Vice President or Co-Vice Presidents shall:

  • Attend Member meetings and Executive Board meetings and communicate with the President or Co-Presidents if unable to attend;
  • Serve as an authorized signatory on all Liberty PTO accounts/checks;
  • Act as an aide to the President or Co-Presidents and perform the duties that may be assigned by the President or Co-Presidents;
  • Follow the financial procedures of the Liberty PTO then in effect;
  • Assume the duties of the President or Co-Presidents in his/her temporary absence(s); and
  • Perform any such other duties as may be prescribed by these by-laws or assigned to him/her by the Organization or by the Executive Board.

Section 3. The Secretary or Co-Secretaries shall:

  • Attend Member meetings and Executive Board meetings and communicate with the President or Co-Presidents if unable to attend;
  • Serve as an authorized signatory on all Liberty PTO accounts/checks;
  • Keep a written record of all meetings of the Organization and of the Executive Board;
  • Keep a log of attendance for all meetings;
  • Publish and distribute copies of minutes for Organization approval;
  • Distribute approved minutes, meeting notices, and any Organization correspondence for publication in the Liberty School monthly newsletter and other communications;
  • Send notices of all meetings to Members; and perform such other duties as they may commonly pertain to such office;
  • Have custody of all books and records pertaining to the business of the Organization, except the records of the Treasurer, and shall transfer them to his/her successor in office;
  • Preside in the absence of the President(s) and Vice-President(s) at any Liberty PTO Meetings;
  • Follow the financial procedures of the Liberty PTO then in effect;
  • Distribute the by-laws to all Executive Board members and other interested parties, upon request; and
  • Perform any such other duties as may be prescribed by these by-laws or assigned to him/her by the Organization or by the Executive Board.

Section 4. The Treasurer or Co-Treasurers shall:

  • Attend Member meetings and Executive Board meetings and communicate with the President or Co-Presidents if unable to attend;
  • Serve as an authorized signatory on all Liberty PTO accounts/checks;
  • Collect and deposit all dues and other income of the Organization;
  • Keep an exact record of all receipts and expenditures of the Organization; and make payments only as authorized within the approved budget, or by the Executive Board or such other persons as the Members may prescribe;
  • Present a financial statement at every Regular meeting and at other times when requested by the Executive Board;
  • Present a full report at the Annual Meeting and propose a budget for the upcoming fiscal year;
  • At the expiration of his/her term of office, the Treasurer shall deliver to his successor all books, money and other property of the Liberty PTO in his possession; and
  • Follow the financial procedures of the Liberty PTO then in effect.

ARTICLE VII: MEETINGS

Section 1. Regular meetings shall be held in the evenings at least six (6) times during the school year, four of such meetings to be held in September or October, April, May, and June, at dates and times designated by the Executive Board. Members must be given at least fourteen (14) days notice of any meeting.

Section 2. Special meetings may be called by the Executive Board upon at least seven (7) calendar days' notice to all members.

Section 3. The Annual Meeting shall be the Regular meeting in June, unless otherwise determined by the members at a duly called meeting.

Section 4. Ten (10) members shall constitute a quorum at all meetings of the Members of the Liberty PTO.

ARTICLE VIII: EXECUTIVE BOARD

Section 1. The Executive Board shall consist of the current Officers of the Organization and the Principal or the Principal's designee. The members of the Executive Board shall serve until their successors are elected.

Section 2. The Executive Board shall be responsible for

  • Transacting necessary business in the intervals between Organization meetings;
  • Approving the plans of work of the standing committees;
  • Presenting a report at the Regular Meetings of the organization;
  • Appointing an auditor or an Auditing Committee;
  • Preparing and submitting for approval a budget for the coming fiscal year at the Regular meeting in June;
  • Approving routine bills within the limits of the budget; and
  • Such other business as may be referred to it by the Organization.

Section 3. Meetings of the Executive Board can be called by any member of the Executive Board, the date and time to be determined by the President or Co-Presidents. A majority of its members shall constitute a quorum and take action at all such meetings. Notice of all Executive Board meetings shall be provided to all Executive Board members at least 24 hours in advance.

Section 4. The Executive Board shall be empowered to spend up to $250.00 between meetings of the Organization on items that are not already budgeted without first obtaining permission of the Organization.

ARTICLE IX: STANDING COMMITTEES

Section 1. Standing committees shall be created by the Executive Board as may be required to promote the objects and interests of the Organization. The Liberty PTO may, by resolution, delegate to these committees such authority as is reasonably necessary to successfully achieve its goals. The Executive Board may dissolve any such committee as deemed appropriate as the needs and objectives of the Organization change over time.

Section 2. The chairperson of each standing committee shall be a Member selected by the Executive Board. No one person may chair more than one committee unless otherwise voted by the Executive Board. Members of each of the standing committees may be selected by the chairperson. Terms of committee chairpersons and committee members expire at the end of the school year. Committee chairpersons and members may be reappointed.

Section 3. The chairperson of each standing committee shall report at Regular meetings of the Members. If a chairperson cannot attend a meeting, a written report should be given to the President(s) prior to the meeting.

ARTICLE X: PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert's Rules of Order shall govern the Organization in all cases to which they are applicable and in which they are not inconsistent with these by-laws and/or any special rules of order the Organization may otherwise adopt.

ARTICLE XI: AMENDMENT OF BY-LAWS

These by-laws may be amended, repealed or altered, in whole or in part, at any duly called meeting of the Organization by a three-quarters (3/4) vote of the Members present and voting, provided that notice of proposed changes are provided to the Members at least fourteen 14 days prior to the meeting.

ARTICLE XII: LIABILITIES

No Member, Officer or agent of the Organization shall be liable for the acts or failure to act of any other Member, Officer or agent of the Liberty PTO.

ARTICLE XIII: FINANCES

Section 1. The Liberty PTO is a non-profit organization and shall use its funds only for objects and purposes specified in these by-laws.

Section 2. Persons entrusted with the handling of Liberty PTO funds may be required, at the discretion of the Executive Board, to furnish a suitable fidelity bond at the organization's expense.

Section 3. The Treasurer's accounts shall be examined annually by an auditor or Audit Committee of no less than three members, who, satisfied that the Treasurer's annual report is correct, shall sign a statement of that fact at the end of the report. The auditor or Audit Committee shall be appointed by the Executive Board at least two weeks before the Annual Meeting. No auditor or member of the Auditing Committee may be a member of the Executive Board.

Section 4. At the Annual Meeting in June, Members present shall vote on the proposed budget for the coming year. The full report from the previous school year will be given by the Treasurer at the first regular meeting of the organization in the school year.

Section 5. In order to fund the start-up activities of the following year, a residual amount of money must be left in the Liberty PTO account(s) at the close of each fiscal year. This residual amount will be no less than $5,000.00 (after having paid or accounted for all actual or estimated fiscal expenses of the previous year). The residual amount may not be more than $15,000.00, unless otherwise agreed by the Members.

Section 6. Financial procedures for the current school year shall be voted on annually at the first Regular Meeting of the school year.

ARTICLE XIV: DISSOLUTION

Section 1. In the event of the closure of Liberty School, the Liberty PTO will automatically dissolve.

Section 2. In the event of dissolution of the Liberty PTO, and after paying all authorized debts, all remaining assets of the Liberty PTO shall be distributed pro rata to one or more of the elementary schools parent teacher organizations that Liberty School students in grades K-4 are assigned to for the coming school year. If no such organization(s) exist, all remaining assets shall be distributed to the Braintree Public School Department to be used to fund special programs for elementary school students in Braintree.

Section 3. No assets shall be distributed to, nor inure to the benefit of, any individual Member.

Section 4. For purposes of clarity, a redistricting of the Liberty School District will not serve to dissolve the Liberty PTO. In the event of any such redistricting, all assets of the Liberty PTO will remain with the Liberty PTO.

Approved at a meeting of the Liberty PTO, June 2008.

Effective immediately (June 2008)


2018-2019 PTO Financial Procedures

Every year the PTO adopts a set of governing financial procedures. Below are the PTO Financial Procedures for 2018-2019.

LIBERTY SCHOOL PARENT TEACHER ORGANIZATION
49 PROCTOR ROAD
BRAINTREE, MASSACHUSETTS 02184

FINANCIAL PROCEDURES 2018-19 School Year

1. All funds of the Liberty PTO shall be maintained in an account with a financial institution. There shall be no commingling of Liberty PTO funds with the personal funds of an Officer or other Member.

2. Only officers of the Liberty PTO - President(s), Vice-President(s), Secretary(ies), and Treasurer(s) - shall be listed on the bank account as authorized signatories.

3. At least two (2) authorized signatures are required on all checks with a value higher than $2,000. The PTO will potentially leverage available electronic banking, payments, deposits and collection technology.

4. Bank account statements are to be mailed or delivered electronically to the Treasurer c/o Liberty School.

5. Bank account statements are to be reconciled by the Treasurer.

6. Monthly Treasurer's reports will list all checks paid out each month, amounts for said checks, name/payee for all checks, and the reasons for said checks.

7. If necessary, bonding will be obtained for Officers.

8. At least two individuals, designated by the Treasurer, will count all cash at fundraisers, one of whom must be an Officer.

9. When funds are collected at fund raisers, people turning cash over to the Officers will be asked to count the funds and initial such pick ups. Time of pickups will also be noted.

10. Funds will be counted at the place of such event. Night deposits will be made when feasible.

11. A "designated fund" is money put aside for a specific purpose. Any money put into a designated fund shall only be used for that purpose. It cannot be used for other activities unless specifically voted on and agreed to by the Members at a duly called meeting.

12. The Liberty PTO accounts will be used only for Liberty PTO sponsored activities or agreed upon items voted by the PTO Board members.

13. No loans shall be made by the Liberty PTO to any individual or organization.

14. Upon agreement of the Executive Board or at a Regular meeting of Members, any Officer(s) may enter into contracts or agreements for the purchase of materials or services on behalf of the Organization.

15. No later than 1 month before any Liberty PTO event, every committee head(s) or chair(s) shall meet with the PTO Treasurer(s) to review the budget for their event and the planned expenditures within that budget.

16. No PTO Committee Chair may exceed their budget expenditures by 10% or $250 (whichever is smaller) unless approved by the PTO Board (in between regular meetings) or the PTO Membership (at a regularly scheduled meeting). Any Committee Chair exceeding this limit without prior approval will be personally liable for the overage.

17. Receipts are required for all expenditures to be reimbursed. No Exceptions.

18. No later than 45 calendar days after the conclusion of an event, all receipts and expenditures must be submitted by the Committee/Event Chair. Receipts submitted after 45 days will not be paid by the PTO and will be the personal responsibility of the committee Chair.

19. Payments shall be made payable to applicable individuals or entities upon presentation of an invoice or receipt for reimbursement.

20. No checks shall be made payable "to cash" unless cash is actually needed for, for example, for the Holiday Bazaar.

21. Any returned check fees incurred by the Liberty PTO shall be reimbursed to the PTO by Members whose checks were returned.

22. The Treasurer shall file all necessary reports as required by law.

Proposed October 3, 2013

 

Adopted by the Liberty PTO October 9, 2013

Cultural Arts

Each year, the PTO funds enriching learning experiences for students at every grade level. Programs include visits from educators at the Museum of Science and the New England Aquarium, local authors, the Trailside Museum, as well as theater and music performances. A description of current Cultural Arts programs are included in the Liberty School monthly newsletter.

 

2018-2019 Cultural Arts Coordinators: Kim Divito & Giselle Devane

No Cash Fundraisers

Stop&Shop A+ Bonus Bucks
Liberty earns cash when you shop at Stop&Shop A+ Bonus Bucks Program. Last year we raised ~$2,500 and were the #1 school in Braintree!

 

Dear Parents:

Welcome to the start of a new school year and another year of A+ School Rewards. Starting October through March, Liberty School will have the opportunity to register to earn cash through Stop & Shop A+ School Rewards Program. After you register your card, each shopping trip at any Stop & Shop using your STOP & SHOP CARD earns CASH for our school! Each month, the amount of CASH awarded will be updated on the Stop & Shop website. You can track the amount of points you earn for our school by checking your grocery receipt and online when you create an account atwww.stopandshop.com. Our school will receive a check at the end of the program. The money can be used for any of our school’s educational needs.

Please be sure to register your card to benefit Liberty School by using ID #07173.

All you have to do is:

1. Log on to www.stopandshop.com/aplus to register online OR

2. Dial 1-877-275-2758 to register your card over the phone OR

3. Return this form to school with your child, providing the following information,and we will register the card:First 3 Letters of Last Name on Card:____ ____ ____ Stop & Shop Card Number (13 #): ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ Remember, even if you registered your card last year, you must re-register this year for our school to receive credit .

Attending to this simple process makes a HUGE difference to our school. We need your support. The sooner the cards are registered, the more money we earn. Also, don’t forget to encourage your friends and relatives to do the same.Registering for the A+ School Rewards Program does NOT affect the Gas Rewards Program – you will still earn all your gas points! Thank you for your support!


Box Tops
Keep clipping those tops! Return to school to be turned in for school supplies. Get more info at www.boxtops4education.com
 

Fifth Grade Committee/Celebration

2018-2019

Liberty School has a 5th Grade Celebration every year which includes dinner, dancing, t-shirts, yearbook and more.

We will need your help throughout the school year with a variety of tasks to make the event a success.

Please contact (looking for chairs...site will be updated once we have volunteers) for more information!

Social Media - Facebook & Twitter

 Become a Fan of the Liberty School PTO on Facebook

What is Facebook?

Facebook is an online social networking website. You add friends, send them messages, and update your personal profiles to notify friends about yourself. Additionally, you can join networks organized by city, workplace, school, and region. Many businesses, schools, and organizations use Facebook to communicate with their members, customers, volunteers, or "fans". The PTO uses Facebook as just one of many ways to communicate with parents, staff, and friends of Liberty Elementary School.



 Follow the Liberty PTO on Twitter

What is Twitter!?

Twitter is a free social networking service that allows you to share information by sending short text messages (called "tweets") to your friends, colleagues, or associates (called "followers"). These group broadcast messages are delivered to your mobile phone like a normal text.

Twitter has many uses for both personal and business use. It's a great way to keep in touch with your friends and quickly broadcast information about where you are and what you're up to. For groups and business, Twitter can be used to broadcast your latest news, interact with your customers, or to enable easy internal collaboration and group communication.

http://twitter.com/libertyptotweet

PTO Meeting Minutes