PTO

The Parent Teacher Organization is organized for the purpose of enhancing the educational experience of the students of East Middle School by supporting the principal, teachers and staff through communication, cooperative interactions and financial assistance for items or events not otherwise funded through the school budget, and by partnering with local businesses, when possible, to strengthen the relationship between school and community.

The PTO at East is different from those at the elementary schools because it doesn't require a huge commitment. We have some opportunities to volunteer throughout the year, but we won't be asking for anyone to sell cookies, candles or wrapping paper.

The PTO is looking for volunteers for the following positions:

  • Secretary
  • Co-President

Ways in which you can help the school:

  1. Clip Box Tops for Education labels on participating products and send them in to the main office at East.
  2. Enroll in the Stop & Shop A+ rewards program. The website is: www.stopandshop.com/aplus

PTO Bylaws

Article I: NameThe name of the organization shall be the East Middle School Parent Teacher Organization herein referred to as the PTO.

Article II: Mission Statement

The PTO is organized for the purpose of enhancing the educational experience of the students of East Middle School by supporting the principal, teachers and staff through communication, cooperative interactions and financial assistance for items or events not otherwise funded through the school budget, and by partnering with local businesses, when possible, to strengthen the relationship between school and community.

Article III: Policies Section 1: This organization may initiate action or cooperate with other organizations and agencies active in child welfare and may enter into membership with conference groups or coordinating councils uniting for child welfare. Examples may include but are not limited to: PIP – Parent Involvement Program and the BFFE – Braintree Fund for Education.

Section 2: This organization shall be non-commercial, nonsectarian and nonpartisan. No commercial enterprise and no candidate shall be endorsed by it. The name of the organization or its officers, in their official capacities, shall not be used in connection with a commercial concern or for any purpose other than the regular objectives of the organization.

Section 3: This organization shall not seek to direct the administrative activities of the school or to control its policies.

Section 4: All members of this organization shall act in the best interest of the PTO when on school property at East Middle School or any school related event.

Article IV: Membership Section 1: Membership in the PTO is guaranteed to all parents and guardians of children attending the East Middle School and to all teachers, staff and administrators of said school. Membership eligibility shall be without regard to race, color, creed, sex, religion, disability, age, or national origin.

Section 2: Members shall consider, then approve only by majority vote, any proposal set before the organization. Examples include but are not limited to: annual PTO budget; previously unbudgeted expenditures exceeding $500.00; and election of officers.
Article V: Executive Board Section 1: The executive board of the PTO shall consist of the President, Co-President and the school Principal.

Section 2: The executive board is the entity charged with the management and responsibility for the PTO and its holdings. Meetings of the executive board shall be held prior to the meetings of the organization.

Article VI: Officers and Elections

Section 1: The officers of the PTO shall consist of an elected President, Co-President, Secretary, Treasurer, and a School Advisory Representative. The term of Co-President shall be one year. That person will then serve as President the following school year, thereby providing experience and act as mentor to a newly elected Co-President. All other terms for elected positions will last two years. Each term begins on the first day of July and ends the last day of June.

Section 2: Elections of new officers will take place during the final PTO meeting of the school year. All parents/guardians and staff are eligible to vote in elections of officers. Nominations shall be sought for each resigning officer; however officers may extend their term if a replacement cannot be found.

Section 3: If the President should resign, the Co-President shall assume those duties. Nominations for a new Co-President shall be sought at the next regular PTO meeting. An election shall be held at the following meeting. Vacancies in other offices shall be filled by appointment of the executive board and the appointed officer shall serve for the balance of the unexpired term.

Article VII: Duties of Officers Section 1: The President and Co-President shall work with the school Principal to set an agenda for, and preside over, all meetings of the PTO. The President and Co-President shall draft all budgets, expenditures and activities of the PTO. The President has authority to sign checks and shall be a member ex-officio of all committees.

The President and Co-President shall appoint an individual to perform an informal audit of the Treasurer's accounts at the end of the school year. The designee must not currently hold an officer position, must not have held an officer position for one year prior to the audit, and had no direct fund-raising responsibilities within that year.

Section 2: The Treasurer, President and Co-President shall draft a budget at the beginning of the school year to be presented to and approved by a majority vote at the first PTO meeting of the school year. The Treasurer shall have authority to sign checks. The Treasurer shall receive all monies of the organization; keep an exact record of receipts and expenditures for the organization; pay out funds authorized by the PTO board; present a statement of account at every meeting of the organization; and submit records for audit at the end of the school year. In an emergency or under special circumstances, the President or Co-President may assume the Treasurer’s duties.

Section 3: The Secretary shall keep an accurate record of all meetings of the organization and conduct the correspondence of the organization. The Secretary shall provide a copy of the PTO by-laws to all newly elected PTO officers and to any member upon request.

Section 4: The School Advisory Representative shall be responsible for communicating with the superintendent and other school representatives regarding issues that affect all schools in the Braintree Public School system. These findings shall be reported to the PTO at the meeting following such communications. This position may have two representatives who have shared responsibilities.

Article VIII: Meetings

Section 1: A general schedule of the meetings shall be available to everyone. Should the meeting date necessitate a change, the Executive Board must agree and notification of the next meeting date must be made to the PTO members.

Section 2: The regular meetings shall be open to the general public. The decisions of the PTO shall be made by a simple majority vote of those present.
Article IX: Committees Section 1: Committees shall be formed by the PTO, as needed, to promote the objectives and interests of the organization.

Section 2: Chairpersons of committees shall present plans of work to the PTO board for approval.

Section 3: The President and Treasurer must pre-approve any unbudgeted funds that committees want to spend.
Article X: AmendmentsThese by-laws may be amended at any regular meeting of the PTO by a majority vote of the members present and voting. Proposed amendments to these by-laws shall be distributed and available to members for a period of two weeks prior to a vote being taken.

Adopted December 2010

PTO Job Descriptions

President

  1. Meet with Principal and Co-President to prepare an agenda for all meetings of the PTO.
  2. Preside over all meetings of the PTO.
  3. Create a yearly budget with the Co-President and Treasurer. Spend no more than $500 on any one item or combination of related items, not included in the budget, without the consent of the general membership. Has authority to sign checks, notes, etc. in the absence of the Treasurer.
  4. Oversee the creation of the monthly newsletter. Submit to school secretary.
  5. Assist in the creation and coordination of all PTO committees, as needed, and serve as a member, ex-officio, of all committees.
  6. Represent the PTO at city-wide meetings or other meetings outside of the organization or appoint a member to attend.
  7. Remove and distribute mail and correspondence from PTO mailbox when necessary.

Co-President

  1. Work with the President to accomplish the duties of that position.
  2. Perform the duties of the President in his/her absence, resignation, or inability to serve.
  3. Meet with Principal and President to prepare for all PTO meetings.
  4. Oversee the running of the student store currently being managed by Ms. O'Riordan (teacher representative).
  5. Order East spirit wear as needed for sale in the student store.

Secretary

  1. Accurately record the minutes of the PTO meetings and submit a copy to the website support coordinator to be posted in the PTO section of the school website.
  2. Work with the President, as needed, in the creation of the monthly newsletter.
  3. Attend to the official correspondence of the PTO, including, but not limited to, gestures of appreciation and sympathy on behalf of the PTO.
  4. Maintain all records of the PTO, including transactions, contracts, correspondence, and related documents except financial records kept by the Treasurer.
  5. Hold a copy of the PTO by-laws and make copies available upon request to any PTO member.
  6. Provide a printed copy of the by-laws to each newly elected officer prior to the first regular PTO meeting.

Treasurer

  1. Create a yearly budget with the President and the Co-President. Present budget to the PTO for approval.
  2. Receive all funds of the PTO; including, but not limited to, donations, spiirt wear and fundraising sales.
  3. Has authority to sign checks to pay bills and disburse funds as authorized.
  4. Perform all banking activities of the PTO.
  5. Maintain up-to-date, accurate financial records of the PTO.
  6. Provide a written and oral financial report of the receipts and expenditures at each PTO meeting.
  7. Complete all financial updates by the close of the fiscal year and provide a full year-end report.
  8. Submit all required financial data to the Executive Board at the end of the fiscal year for the purposes of an audit.

School Advisory

  1. Attend meetings with the Superintendent of Schools and other school representatives to discuss issues that affect all schools in the Braintree Public School system.
  2. Present a report of issues discussed at the following PTO meeting.

Box Tops Coordinator

  1. Collect Box Tops for Education from the main office on a regular basis (kept in box tops collection box)
  2. Log name, homeroom number, and total box tops collected from each student. Keep log accurate and up to date.
  3. Clip and group box tops into packs of 50 for submission twice a year (Oct. 31 and Feb. 28).
  4. Send out email reminders to Principal, and families for box tops contests, collection deadlines, promotions, etc.
  5. Run collection contests to encourage school wide participation in the program.
  6. Attend monthly PTO meetings and update the organization of box tops progress throughout the year.

Stop and Shop A+ Coordinator

  1. Program runs from October - March
  2. Tell parents about the program and report earnings at monthly PTO meetings.

Website Support Coordinator

  1. Maintains the PTO section of the school website offering technical assistance when needed.
  2. Posts the monthly PTO meeting minutes in the PTO section of the school website.

Student Store Coordinator

  1. Maintains communication with store teacher representative - currently Ms. O'Riordan.
  2. Purchase supplies as needed for the student store.
  3. Keep all receipts to assure accurate financial records.
  4. Work with the Co-President on upkeep and ordering of spirit wear and logo items.

Single Event Volunteer Opportunities

  1. Bake Sale Coordinators + volunteers
  2. Crook Games Chairperson + volunteers
  3. Teacher Appreciation Week Chairperson + volunteers