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School Committee

2018 School Committee Members

Upcoming Meeting

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Colbert School, Braintree, MA 02184, USA


 

Meeting Minutes 2018-2019

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7/30/18

School Committee Meeting

Monday, July 30, 2018

Colbert Administration Building

 Minutes

School Committee Present: Cyril Chafe, Jennifer Aborn Dolan, Lisa Fiske Heger, Kate Naughton, Mayor Joseph Sullivan

Administration: Dr. Frank Hackett-Superintendent of Schools, Mr. James Lee- Assistant Superintendent of Schools, Ms. Jennifer Fay-Director of Personnel and Student Services, Mr. Edward Cronin-Director of Finance and Operations

Recorder: Diane Intravaia

I. Call To Order

Ms. Fiske Heger called the meeting to order at 6:36 p.m.

II.  Routine Matters

A.  Consideration of Approval of Minutes:

Open Session, June 18, 2018

Ms. Heger requested a revision to the meeting notes from the Open Session on June 18, 2018.  On page 1, under section II ROUTINE MATTERS A. Consideration of Approval of Minutes: Open Session May 21, 2018. VOTED Unanimously: Upon a motion by Mr. Devin and seconded by Mr. Chafe to approve the minutes for the Open Session of May 21, 2018 (previously stated April 23, 2018).  The remainder of the minutes were correct.

Voted unanimously:  Upon a motion by Mayor Sullivan and seconded by Ms. Aborn Dolan to approve the minutes for the Open Session of June 18, 2018.

Roll call:  Ayes –4

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Mayor Sullivan

Abstention–1

Ms. Naughton

B.  Revision of Open Session Minutes

Ms. Heger noted the School Committee Minutes referenced below are being requested to be revised.  Each set of minutes listed have Mr. Kokoros’ name omitted from page 1, “School Committee Present” section.  Mr. Kokoros was in attendance at each of the meetings.

Therefore, Ms. Heger is requesting revisions to each set of minutes to add Mr. Kokoros’ name to the “School Committee Present” section of the minutes. The remainder of each set of minutes is correct.

SC Meeting Minutes to be revised:  11/13/17, 12/11/17, 1/22/18, 3/19/18, 3/26/18

Voted unanimously:  Upon a motion by Mayor Sullivan and seconded by Ms. Naughton to approve the above referenced revision to each set of minutes for the School Committee Meetings on 11/13/17, 12/11/17, 1/22/18, 3/19/18 and 3/26/18.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

Ms. Heger noted Mr. Kokoros has been absent for the last few months, that he has been dealing with a health issue and is under a doctor’s care.  Mr. Kokoros hopes to rejoin the Committee in the soon.  The Committee wished Mr. Kokoros well and looks forward to his return.

C. Communications and Commendations

Mrs. Doreen Wrick and her son Matthew came forward and spoke of the Super Saturdays Program.  Super Saturdays is a social recreation program for kids serviced through the Special Education Department in the Town of Braintree.  The program is completely supported through fundraising, and organized by a small group of parents who do a great deal of work in getting a very large group of individuals and businesses in the Braintree community to generously support the program. Mrs. Wrick added that Super Saturdays hopes to have a website next year, and that currently they can be found on Facebook under “Braintree Special Needs Recreation Program”.

Mrs. Wrick noted Super Saturdays typically does 2-3 major fundraisers a year.  There was the 7th Annual Sprint for Super Saturdays on April 8th, the 19th Annual Golf tournament on June 28th in addition to their upcoming Comedy night at Great Pond Manor on Friday November 2nd.   The Sprint for Super Saturdays and Golf Tournament have already raised $45,000.  In addition to the major fundraisers there are a variety of other fundraisers, such as a motorcycle run, jean’s day, Ben and Jerry’s Cone Day, etc. which all contribute to the program.  Mrs. Wrick noted an upcoming event on August 5th, where you can attend a Paw Sox fundraiser in which you purchase a $10 ticket and $5 will go to Super Saturdays and you will also receive a $2 food credit.  Mrs. Wrick outlined how to sign up for the fundraiser. 

Mrs. Wrick and her son Matthew presented a check in the amount of $130,000 to the Braintree Public Schools to help continue to fund the Super Saturdays Program.

Mayor Sullivan complimented Mr. Wrick (who was present in the audience) and Mrs. Wrick on Matthew being such a tremendous young man.  He thanked Mrs. Wrick and praised her for being “super” in terms of the work she has done with the Super Saturday program and recognized her consistent leadership work over the years has made a tremendous impact on so many.  Mayor Sullivan added that Mrs. Wrick’s efforts have generated so much good will and provided a multiplying positive effect within the Braintree community.  On behalf of the Braintree Public Schools, Mrs. Heger thanked Mrs. Wrick as well.  Ms. Wrick stated that it was only possible because of the incredible team of people that she works with on the Super Saturdays Program.

D.  2017-2018 Braintree Community Continuing Adult Education Annual Report

Superintendent Hackett stated that the Braintree Community Continuing Adult Education Program Annual Report for the Fall 2017-Spring 2018 was in the Committee’s packets. He indicated the report is consistent with what has been presented in the past and programs have remained relatively the same.  Enrollment has declined a bit for a variety of reasons.  The report lists out the staffing, enrollment, financial report, etc.  Dr. Hackett added if the Committee had any questions that he would gladly bring them to Director, Eugene Caruso, or have Mr. Caruso attend the next School Committee Meeting.

Mayor Sullivan asked if other communities still provide Adult Education Programs.  Dr. Hackett stated not too many other communities provide such programs.  In response to a question by Mayor Sullivan, Dr. Hackett indicated the report also includes operating expenses.

Ms. Naughton noted the SAT Prep enrollment was low and inquired as to why that may be.  Mr. Lee stated families are trying to figure out if their students will take SATs or ACTs or both and along with that decision, deciding which test prep class would the student take as well.  As the new SAT test comes on board, families are trying to get acclimated to it and may be a bit hesitant to sign-up.

E.  Gift Approvals (taken out of order at 6:45pm)

All gift approvals were accepted in support of the Mission and Vision of the Braintree Public Schools as outlined below.

1. Braintree High School; gifts to schools totaling $13,494.28

a.  Voted unanimously: 

Upon a motion by Mayor Sullivan and seconded by Ms. Naughton to accept as a gift to schools two checks totaling $12,279.28 (one in the amount of $2,279.28 and one in the amount of $10,000) as a gift to schools from the Wipro Program at UMass Boston to be used by the science department for professional development related to pedagogy and the implementation of 2016 MA STE Standards.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b. Voted unanimously:

Upon a motion by Mayor Sullivan and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $1,000.00 from the Braintree Rotary in support of the Braintree High School Theater Guild.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

c.  Voted unanimously:

Upon a motion by Mayor Sullivan and seconded by Ms. Naughton to accept as a gift to schools six checks totaling $215.00 as a donation from the family of preschool student Wally Anderson to be used by the Integrated Preschool Program.  The Anderson family generously donated this money in lieu of gifts at Wally’s birthday party.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

2.  East Middle School; gifts to schools totaling $241.50

a. Voted unanimously: 

Upon a motion by Ms. Naughton and seconded by Mayor Sullivan to accept as a gift to schools three checks totaling $36.00 as a gift to schools from the East Media Center Book Obligations.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b. Voted unanimously: 

Upon a motion by Ms. Naughton and seconded by Mayor Sullivan to accept as a gift to schools one check in the amount of $139.50 as a gift to schools from Lifetouch from the East Spring Pictures.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

c.  Voted unanimously: 

Upon a motion by Ms. Naughton and seconded by Mayor Sullivan to accept as a gift to schools three checks totaling $66.00 as a gift to schools from East Obligations (textbooks).

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3. South Middle School; gifts to schools totaling $391.24

a.  Voted unanimously: 

Upon a motion by Ms. Naughton and seconded by Mayor Sullivan to accept as a gift to schools one check totaling $391.24 as a gift to schools from the South Middle School Pennies for Puerto Rico Collection.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

4.  Ross Elementary School; gifts to schools totaling $551.56

a.  Voted unanimously: 

Upon a motion by Ms. Naughton and seconded by Mr. Chafe to accept as a gift to schools one check in the amount of $200.00 as a gift to schools from Megan Zguro to improve academic and social opportunities at the Ross School.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b.  Voted Unanimously:

Upon a motion by Ms. Naughton and seconded by Mr. Chafe to accept as a gift to schools one check in the amount of $351.56 as a gift to schools from the Ross PTO to purchase various supplies to have a positive impact on the students at the Ross School.

Roll call:  Ayes –5
Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

5.  Bay State Textiles; gifts to schools totaling $163.25

a.  Voted unanimously: 

Upon a motion by Ms. Naughton and seconded by Mr. Chafe to accept as a gift to schools six checks in the amounts of $35.50, $17.75, $67.75, $47.00,$27.75 and $57.50 from Bay State Textiles.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

6.  Highlands Elementary School: gifts to school totaling $11,250.00

a.  Voted unanimously: 

Upon a motion by Ms. Naughton and seconded by Mr. Chafe to accept as a gift to schools one check in the amount of $11,250.00 from the Highlands PTO to purchase technology (30Chromebooks, 5 IPads, and 6 storage tubs) for the Highlands Schools.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

III. From Superintendent and Staff

A. Consideration of Approval

1.  2018-2019 BHS Student/Parent Handbook

The new Headmaster of Braintree High School, Dr. Christopher Scully, Housemaster, Andrew Delery and Housemaster, Nancy Moynihan came forward to present an overview of the Proposed Changes to the 2018-2019 Braintree High School (BHS) Handbook.  Ms. Moynihan noted Ms. Victoria Joyce an English teacher at BHS was also present at the meeting.  Ms. Joyce is doing her Administrative Internship with BHS this school year and has been very helpful with developing the 2018-2019 BHS Handbook.

Ms. Moynihan stated there were not too many changes to the 2018-2019 BHS Handbook, but rather clarification of language updates.  The following are the proposed changes.


1.     Smoking/Tobacco Products

  • Change language from “tobacco products” to “vaping/smoking/tobacco products” as a way to incorporate dangerous new trend of tobacco free smoking (vaping, juuling)
    • Prior language listed tobacco products as cigarettes, e-cigarettes/vapor pens, cigars, chewing tobacco.  Now list is the following: cigarettes or cigars
    • pipes
    • -cigarettes
    • juul devices or juul pods
    • vaping or vape pens
    • chewing tobacco
    • other similar products not mentioned
  • Removal of required tobacco cessation programs and fine issued by school administrators
    • Program would not typically run until enough students were able to enroll and could be months after infraction
    • Now, educational handout given immediately to parents and students upon infraction
    • Programs offered to all students through PE, Health, and BASHY
    • Instead of fine, want to handle this as a school issue with school consequences where we educate students through programming, informational handouts, and parent meetings.  Suggested programs will be provided to parents, as needed.
  • Addition of language for confiscated items to be tested for drugs by Braintree Police:
    • Many schools are following the same practice
    • These devices can contain marijuana or THC
    • Incident would then be handled as drug offense, if conclusively determined as drugs by police
  • Change in consequences
    • 1st Offense - 1 Extended Day Detention
    • 2nd Offense - 2 Extended Day Detentions
    • 3rd Offense - 3 Extended Day Detentions
    • Subsequent Offenses - Out-of-School Suspension
  • Clean up, clarification, and removal of redundant language

 

Vaping/Smoking/Tobacco Products: Full New Language

In accordance with Board of Health regulations, Braintree High School has developed the following procedure as it relates to the use and/or possession of vaping, smoking, and tobacco products:

  • Vaping/smoking/tobacco products include the following:
    • cigarettes or cigars
    • pipes
    • e-cigarettes
    • juul devices or juul pods
    • vaping or vape pens
    • chewing tobacco
    • other similar products not mentioned
  • BHS prohibits the use and/or possession of vaping/smoking/tobacco products in school buildings, facilities, school buses, on school grounds, and at school sponsored functions.
     
  • Administrators will notify the parent or legal guardian and sports and club advisors of each infraction, as an infraction in the area of vaping/smoking/tobacco products is considered a violation of the chemical health policy.
     
  • Administrators will confiscate the vaping/smoking/tobacco product from the student.  The item will be returned to the violator’s parent or legal guardian upon request, unless confiscated by the Braintree Police.
     
  • Students found in the presence of vaping/smoking/tobacco products are subject to search and seizure.
     
  • Students congregating in the presence of vaping/smoking/tobacco products may be viewed as guilty under this policy pending the outcome of administrator’s investigation
     
  • Confiscated vaping/smoking/tobacco products will be given to the Braintree Police for drug testing.  If the product is found to contain marijuana, THC, or other controlled drug, the offense will be handled as a violation of the school drug policy instead of a vaping/smoking/tobacco infraction.

The consequences for vaping/smoking/tobacco infractions are as follows:

First Offense:

a.  1 Extended Day Detention
b.  Social Probation for a period of 3 weeks
c.  Parent conference with a Housemaster may be requested
d.  Notification to sports and club advisors

Second Offense:

  1. 2 Extended Day Detentions
  2. Social Probation for a period of 6 weeks
  3. Parent conference with a Housemaster may be required
  4. Notification to sports and club advisors

Third Offense:

  1. 3 Extended Day Detentions
  2. Social Probation for a period of 6 weeks
  3. Parent conference with a Housemaster may be required
  4. Notification to sports and club advisors

Subsequent Offenses:

a.  Out-of-School Suspension
b.  Indefinite Social Probation
c.  Parent conference with administration may be required
d.  Notification to sports and club advisors

2.  Make-Up Work Policy

●       Incorporate concept of dropped block into make-up work procedure
●       Addition of new language underlined below

  • Students who have been absent from school have the responsibility to consult with all their teachers outside of class time, in regards to work missed during their absence including the class that is dropped the day they return. Upon returning to school the time limit for the completion of all work, including the work required for the dropped class, will be the length of the absence plus one day.  Work not made up by the given deadline will result in a “0.” Extension of this time limit will be granted at the discretion of the teacher involved or by the Housemaster, if extenuating circumstances have occurred.

Mayor Sullivan thanked Ms. Moynihan for her work on the proposed changes.  He followed-up and asked if she was aware the Board of Health is currently considering a vote in which would require an individual to be 21 years of age to purchase tobacco products.  Mayor Sullivan stated, should that vote pass, it should eliminate any of tobacco related activities at BHS.  Ms. Moynihan stated it should, but very well may not.  Mayor Sullivan indicated if the vote was to pass and an individual was to be in the possession of tobacco and under the age of 21, it would result in some pretty serious ramifications. At this point in time there has only been a Public Hearing to date, there will be a second Public Hearing in August.  Mayor Sullivan inquired as to whether or not the proposed changes to the BHS Handbook are reflective of the possible new changes to the tobacco regulations requiring an individual to be 21 years of age or is the proposed change to the handbook reflective of what the current regulations are which an individual must be 18 years of age.   Ms. Moynihan indicated the proposed changes are written from the current regulations.  Mr. Delery stated the majority of the students caught in violation are under 18.

With regards to the written handbook, Ms. Moynihan noted some formatting changes with the goal of moving more information from the printed handbook to the website.  The printed handbook is now much shorter and includes references to links.  Ms. Heger inquired as to who will get a paper copy.  Ms. Moynihan stated the last few years paper copies have been issued to all incoming freshman, all faculty, the School Committee and upon request.  Mr. Delery stated the entire BHS handbook can be found on the BHS website.

Dr. Hackett introduced the new Headmaster of BHS, Dr. Christopher Scully.  Dr. Scully has been meeting quite a bit with Mr. Delery over the last few weeks in an effort to get acclimated.  His official start date is Wednesday August 1st. As stated by Dr. Hackett, Braintree is excited to welcome Dr. Scully.  BHS will be setting up some opportunities for parents to meet Dr. Scully over the summer and into the fall.   Dr. Scully thanked Dr. Hackett and expressed his excitement for coming onboard at Braintree High School.  Dr. Scully stated he had been to BHS a number of times in July and has meet with Mr. Delery.  He conveyed what a positive and supportive welcome he has received from everyone, and especially wanted to thank the administration for being so welcoming.

Mayor Sullivan thanked Mr. Delery again for stepping up over the past year as Interim Headmaster of BHS. Mayor Sullivan welcomed Dr. Scully and thanked him for joining the Braintree Schools and bringing on a new perspective and objective analysis to the Headmaster position.  He noted that great work of prior headmasters who served BPS very well over the years, and that change is good in that it allows everyone to be reflective. Mayor Sullivan hopes Dr. Scully “never settles in” and always has a sense of urgency about the work that is done within BPS.

Dr. Hackett stated there is an active discussion going on among the Policy and Education Subcommittee in collaboration with the high school and central office administration regarding the BHS Graduation Ceremony.   This past year’s graduation ceremony was threatened by weather related concerns, which once again highlighted the challenges of trying to communicate with families on potential changes to the start time as we tried to avoid rain.  Dr. Hackett noted that BHS graduating classes are increasing larger, making the using the gymnasium for the ceremony extremely difficult.  Concurrent with the graduation ceremony discussion, Mr. Delery is meeting with incoming senior class parents who would be organizing the all-night grad party and starting conversations relating to the timing of the party and whether it makes sense to attach the all-night party to the senior prom versus graduation.  This would allow for the possibility of moving the graduation ceremony to Friday evenings, reserving the Saturday morning/afternoon and, as a last resort, Sunday as options for an outdoor ceremony in the event of inclement weather.   Dr. Hackett simply wanted to make the School Committee and the public aware of the discussion.  The Policy and Education Subcommittee will continue to review this issue and bring it back to the School Committee at a future meeting.

Ms. Heger noted that if the all-night party happens after the prom it would be a weekday.  Mr. Delery stated that in meeting with the parents that was a big concern due to the question of whether they would be able to get parent volunteers to chaperone.  The parents of incoming seniors have started to explore this topic. 

Voted unanimously:  Upon a motion by Mayor Sullivan and seconded by Ms. Naughton to accept the proposed changes as presented to the 2018-2019 BHS Student/Parent Handbook.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

2.  2018-2019 Middle School Student/Parent Handbook

Mr. Rainie, Principal of South Middle School, reviewed the Middle School Handbook updates and revisions for 2018-2019. He indicated there are not any substantive changes to the handbook this year and presented the following:


  • pg. 4 – updated email addresses (@braintreeschools.org), added fax #s, updated School Committee members
  • pg. 8 – updated the calendar for SY18-19
  • pg. 9 – updated marking term dates for SY18-19
  • pg. 9 (and throughout) – removed references to “Connect Ed” (no brand name specified, just “our automated message system”)
  • pg. 10 – Revised language about medical certification required for return to school/activities:  “A doctor’s certificate is required for any student returning to school (or returning to PE class, extracurricular activities, etc.) under the following conditions: a prolonged or acute illness, an operation, an accident, or any restrictions on activity (e.g. sling, cast, crutches). Medical certification may also be required after an absence of five or more consecutive days.”
  • pg. 12 – revised language to indicate that students “may” be excluded from school if EpiPen documentation is not provided.
  • pp. 49-59 – added “Network & Technology Responsible Use Policy” (approved 6/12/2017) and “Website & Social Media Policy” (approved 4/10/2018), replacing prior “Policy on Facebook, Social Networking and Use of Technology by School Personnel” (approved 5/9/2011) Mr. Rainie noted this specific update to the handbook has been made to be sure everyone is clear on the rules that govern our personnel and students regarding social media sites.

Voted unanimously:  Upon a motion by Mayor Sullivan and seconded by Mr. Chafe to accept as the changes as presented to the 2018-2019 Middle School Student/Parent Handbook.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

Dr. Hackett took a moment to thank Assistant Superintendent Lee for his work with all of the principals in consolidating the BPS student handbooks.  Although keeping the handbook up-to-date is most important, part of the updating effort was working towards utilizing technology and creating a more user-friendly handbook for families.  In the process, BPS was able to reduce the amount of paper being used.

3.  2018-2019 Elementary School Student/Parent Handbook

Dr. Hackett presented the Elementary School Student/Parent Handbook proposed changes.  He indicated the changes are not substantive.  The proposed changes are as follows.


  • Cover page: Year
  • Page 4: Removed Dave Ringius from School Committee listing and added Jennifer Aborn Dolan, removed Interim from Jim Lee’s title
  • Page 17: Corrected page number reference under Volunteers and added ““Safety” section” to clarify
  • Page 18: Updated SEPAC’s web reference
  • Page 20: changed Connect-Ed to “automated messaging system” under Emergency Dismissal, Changed ConnectEd heading to “Automated Messaging System”, changed reference to Connect Ed to “Braintree Alerts”
  • Page 21: changed Health Room Policies paragraph with info provide by Laurie Melchionda last year “a doctor’s note/certificate, including when a student can return to PE class,”
  • Page 23: changed CORI form must be done every year to every three years
  • Page 24: changed paragraph 2 web reference to “Food & Nutrition” link and removed Megan Ahrenholz’s name

Dr. Hackett referred to the 5th bullet regarding the automated messaging system.  He stated BPS has been working with Andrew Marron from the Mayor’s office.  Mr. Marron has been doing a fantastic job behind the scenes on the website and social media platforms to ensure all fonts, colors, branding, etc.  are consistent for the Town.  BPS is now working with Mr. Marron on multiple initiatives to develop a more seamless communication and operations approach.  With that in mind, BPS is going away from Blackboard Connect Ed which costs approximately $7,500 a year for the licensing fee and will be using Braintree Alert.  Braintree Alert is the system the town already uses, so there will be no additional cost to BPS.  Dr. Hackett also shared that the Braintree Police Department is replacing CopSync with a system called RAVE.  Meetings have taken place with Police Chief Shastany to plan how the new system will be implemented and rolled out, including staff training.  RAVE is the gold standard of emergency response systems.

Mayor Sullivan stated he is happy to see BPS working closely with the Mayor’s office and the police department.  He noted it has always been a positive relationship and is pleased to see the relationship getting even stronger.  The goal is to have a cohesive plan and although the cost savings is a benefit, he feels strongly it is an overall better program for everyone.

Ms. Naughton raised a few questions regarding the handbook.  She questioned on page 18 of the Elementary School Handbook, why when a student is absent a note is “requested” from the parent explaining the absence but in the Middle School Handbook a note is “required”.  Dr. Hackett stated they will need to review that for consistency.  Mr. Lee stated a phone call goes out to the parent/guardian when a child is absent from school and there is direct contact with the parent/guardian as to the child’s absence that day which limits the actual need for a note. However, when a conversation arises as to whether the school is going to excuse the absences that is when a note from a physician would be required.  Ms. Naughton also noted in the Middle School Handbook there are consequences for excess absences but there are no consequences in the Elementary School Handbook, is that language accurate in both handbooks.  Dr. Hackett stated that is consistent with how it has been in the past and noted the relationship with the parent/guardian at elementary level is different than at the middle school level.  At the elementary level, teachers, students and the parent/guardian work with various student support teams if needed.  Mr. Lee noted if excess absences were to become an issue it would be escalated and at times can end up as a court issue with truancy charges.  In addition, Ms. Naughton noted in the Elementary School Handbook that parents can be fined up to $20 if their child is truant.  Mr. Lee confirmed BPS would not charge the $20 but rather the court could.

Director of Personnel and Student Services, Ms. Fay, stated when the handbooks were originally created they were intended as more of a welcoming type brochure.  As the years evolved the discipline guidelines were added at the middle and high school level and in some cases at the elementary level as well.  The handbook at the elementary level tends to be a little gentler given the audience.

Voted unanimously:  Upon a motion by Mayor Sullivan and seconded by Mr. Chafe to accept as the changes as presented to the 2018-2019 Elementary School Student/Parent Handbook.

Roll call:  Ayes –5

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

B.  Update on SY2018-2019 Preparations

Dr. Hackett highlighted it has been a busy summer and the amount of work going on in the district is substantial.  There is a tremendous amount of construction and project work going on from the roofs at both South Middle and Ross Elementary, to the ESCO project.  Dr. Hackett shared that the summer started not having all the bids in, therefore, not knowing what the final costs were going to look like hindered our ability to determine how much we would be able to accomplish with the available funds.

Dr. Hackett stated the focus with the Mayor’s annual capital funding has been the high school.  At BHS the back parking lot (out by the tennis court) had its first coat of paving done, the granite curbing is in place, and cuts are being made to allow for accessibility.  Inside the high school the ESCO project is providing new lighting throughout the building, along with new ceiling tiles in all hallways, the media center, and the cafeteria. The two restrooms outside the gym are being completely renovated in addition to two new restrooms being built between the cafeteria and gym lobby.  The new restrooms will be accessible from both the gym lobby and the cafeteria.

Dr. Hackett went on to speak about the roofing projects at South and Ross.  He stated that Marybeth McGrath from the Building Department is managing the projects.  He expects the work to be completed by mid to late August.  The asbestos abatement in the crawl space at Ross will be completed by mid-August.

Dr. Hackett noted BPS has had breakage on some position hires this year.  BPS lost a few individuals we did not want to lose, but we have made some outstanding hires to fill those positions.  The new hires have been a bit lower on the salary schedule and with that differential combined with additional revenue that has come in through Chapter 70 we have been able to address some additional budget priorities.  A Developmental 1 position is being added at Morrison, a new Guidance Counselor at BHS, in addition to a new Science position.  Dr. Hackett indicated we are almost fully staffed with the exception of Special Education and Paraeducators.  He added that Ms. Fay will present a full personnel report at the August 20th School Committee meeting.

Mayor Sullivan thanked our legislative delegation and Governor Baker for agreeing to the Chapter 70 money that was contained in the Senate budget.  Initially, BPS conservatively planned and did not include the additional funding.  When the funds became available, it provided BPS additional funding, which is now being used as noted previously by Superintendent Hackett.  Additionally, Chapter 766 which is Special Education money is in a supplemental budget that Governor Baker filed, and that has not yet been passed by the legislators.  Incorporated in that supplemental budget is money that was due to BPS.  Mayor Sullivan stated both capital and operational funding is available and he believes it will make a noticeable difference.  He wanted to thank Dr. Hackett and Director of Finance and Operations, Ed Cronin, for overseeing the various projects and all the good work being done this summer.

The incoming Grade 1 enrollment numbers at Morrison Elementary are being closely monitored. Last week, BPS put out a notification to some parents who could fall under the Flexible Boundary Policy.   The Grade 1 enrollment at Morrison changed quickly and fast.  In January of 2018, Morrison was looking at 3 sections of Grade 1 with class sizes of approximately 21.  In late spring early summer, BPS saw the enrollment numbers in Grade 1 increase significantly.  Dr. Hackett stated there are options on the table and he has had a number of conversations with concerned parents.  He wanted to be sure the School Committee was aware of the situation and that everyone was mindful of the possibility of the Flexible Boundary Policy option.

Dr. Hackett wanted to be sure the School Committee was aware that the Highland’s Elementary PTO group which is looking to apply for some Community Preservation money for a new playground.  The Highland’s playground would benefit greatly from an update and given the success of the recent addition of the Morrison outdoor classroom and the Flaherty Gaga Pit, Dr. Hackett believes there is an opportunity for some funding.   The Highlands playground is managed and maintained by the town.  Dr. Hackett wanted to be clear this would be a co-applicant/joint project. Historically the school department has not provided playgrounds at the elementary level.  One of the reasons is the complexity of trying to ensure the playground meets the different needs of the school versus or in conjunction with the surrounding community. A good example is the playground located at the Hollis School.  That playground is used all day almost every day by the community, so students are not be able utilize it during the school day.  Dr. Hackett and Dr. Pelletier will be meeting with the PTO group to discuss the process and make sure the PTO knows the proper channels this project will need to go through before filling out an application with the Community Preservation Committee for funding.

Ms. Heger stated she would be interested to see a presentation of some kind regarding the Highland playground, similar to the presentation that was made to the School Committee regarding the new outdoor classroom at the Morrison School.  Dr. Hackett confirmed that is what he would be looking for as well from the Highlands PTO group.

Mayor Sullivan likes the growing relationship of everyone working together.  He has notified Nelson Chin of the recreation department of the potential project.  Mayor Sullivan feels the playground would benefit from being updated, he is excited the Highland PTO group is stepping up, but he wants to be sure there is not only a school benefit but a community benefit as well.  A few examples are the new parking lot at Flaherty benefits not only the school, but also the ballfields up behind Flaherty.  Also the new Community Preservation Act (CPA) funding project which was recently done at Morrison allows for access to Pond Meadow Park which benefits the community.  Both projects were community school projects which, benefits everyone.  Mayor Sullivan stated there is funding available and in fact is looks like the legislature is going to provide a higher reimbursement level this year.  However, Boston as a major municipality now has access to this funding when in past years they did not have access to the funding.  The CPA funding is a large benefit to communities and as long as the funds are used to benefit the community as a whole the funds are currently available.

Ms. Aborn Dolan confirmed with Dr. Hackett that Hollis students do not use the playground at the school during the school day because it is being used by the community throughout the day.  Dr. Hackett feels this is a good time for a discussion with the School Committee, with regards to where do we see the topic of playgrounds going if we see other PTOs starting to make investments especially with the CPA funds available.  Ms. Aborn Dolan agrees the School Committee needs to be prepared for additional questions on the topic.

Ms. Naughton addressed a few questions regarding the new guidance counselor at the high school.  She asked if students would remain with their current guidance counselors or will some students be moved around to another counselor.  Dr. Hackett and Mr. Lee responded and stated there will be some students that will be moved to another counselor.  If there has not already been there will be notification sent out to the parent/guardian of each of the students that will be affected.

Ms. Naughton inquired of Dr. Hackett when East is open and fully renovated (and the 5th grade moves up to the middle school) does he know how many classrooms will be freed up at Morrison. Dr. Hackett stated currently there will be 4 classrooms that will be freed up.  Both Dr. Hackett and Ms. Naughton agree we just have to get through the East renovations to free up some space at Morrison.  Ms. Heger followed up by asking when the East renovations are complete could the Morrison families that are attending Ross due to the Flexible Boundary Policy request to go back to Morrison.  Dr. Hackett stated to the extent to which BPS can accommodate the family’s request they will at the time of the request.  Dr. Hackett feels the Flexible Boundary Policy has been very helpful through the past few years and will remain helpful through the renovations at South as well.

IV. From the School Committee

A. School Building Committee Update

The East Middle School project is running on time and under budget. He stated anything we are able to save with East updates will only benefit us going into the South renovations.  Mr. Cronin confirmed the abatement process has begun and will be completed by the beginning of school.  Dr. Hackett confirmed East will be on a temporary boiler as part of the renovation plans going into the winter.  A more detailed update on East will be provided at the next School Committee Meeting on August 20th.  Dr. Hackett added that there will be a site walkthrough at 4:45pm 8/20 prior to the School Committee meeting and that all School Committee members are invited to attend.

Dr.  Hackett added that he feels the work at South Middle School will be picking up speed quickly.  There was a site visit with the MSBA a few weeks ago and soil testing has already begun in the area.

B. Policy & Education Subcommittee

Ms. Naughton mentioned there will be a meeting on Tuesday, July 31st at 5:30pm at Colbert Administration Building.

C.  Consideration of Approval of 2018-2019 School Committee Meeting Calendar

Ms. Heger spoke regarding the proposed change to the School Committee Meeting start time from 7:00pm to 6:30pm.  The proposed change would conflict with some School Committee member’s work schedules so the start time will remain at 7:00pm.

The proposed draft of the 2018-2019 School Committee Meetings include the following dates:  7/30, 8/20, 9/24, 10/22, 11/19, 12/10, 1/14, 1/28, 2/11, 3/4, 3/11, 3/18, 3/25, 4/1, 4/8, 5/6, 5/20, 6/10.  Please note there are multiple meetings tentatively scheduled around the time the budget is typically due.  Although it is believed not all the meetings will be needed it is requested the School Committee members plan accordingly.

Ms. Heger noted the 8/20 meeting is at East Middle and the 9/24 meeting is at the high school.  Both meetings will allow the School Committee to see the project progress at each of the location.   Ms. Naughton confirmed these dates for the coming year and noted a lot of planning goes into ensuring her and others can attend the meeting.

V. Public Comment

None

VI.  Adjourn

Voted unanimously:  Upon a motion by Ms. Naughton and seconded by Mr. Chafe to adjourn.

Roll call:  Ayes –7

Mr. Chafe/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

Time Adjourned:  8:06 p.m.

 

Documents Provided to School Committee:

  • Agenda
  • Draft Minutes for Approval, 6/18/2018
  • List of Minutes to Revise
  • 2017-2018 Braintree Community Continuing Adult Education Annual Report
  • Gift Approvals
  • BHS 2018-2019 Student/Parent Handbook Proposed Changes
  • Middle School 2018-2019 Student/Parent Handbook Proposed Changes
  • Elementary 2018-2019 Student/Parent Handbook Proposed Changes
  • 2018-2019 Proposed School Committee Meeting Calendar

Lisa Fiske Heger
School Committee Chair

8/27/18

School Committee Meeting

Monday, August 27, 2018

Colbert Administration Building

Minutes

School Committee Present:  Cyril Chafe, Thomas Devin, Jennifer Aborn Dolan, Lisa Fiske Heger, Kate Naughton, Mayor Joseph Sullivan (Arrived at 6:49 pm)

Administration:  Dr. Frank Hackett, Superintendent of Schools, Mr. James Lee, Assistant Superintendent of Schools, Ms. Jennifer Fay, Director of Personnel and Student Services, Mr. Edward Cronin, Director of Finance and Operations

Recorder:  Mary Ann Cuddahy

I.  Call To Order

Ms. Fiske Heger called the meeting to order at 6:34 p.m.

II.  Routine Matters

A.  Consideration of Approval of Minutes: Open Session, July 30, 2018

Ms. Fiske Heger shared an update to the meeting minutes of July 30th.  Under Routine Matters, the minutes approved for June 18, 2018 meeting say “Upon a motion by Mr. Devin and second by Mr. Chafe.”  Ms. Fiske Heger explained that Mr. Devin was not in attendance and Mayor Sullivan actually made the motion. 

Voted Unanimously:  Upon a motion by Ms. Naughton and seconded by Mr. Chafe to approve the minutes for the Open Session of July 30, 2018, as amended.

Roll Call:  Ayes –4

Mr. Chafe/ Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

Abstention-1

Mr. Devin

B.  Communications and Commendations (Taken out of Order at 6:45 pm)

Ms. Fay invited the School Committee to the New Staff Orientation Luncheon on 8/29 at 11:00 am.  Ms. Fay noted that at that time 38 new educators would be in attendance at orientation.  Ms. Fay also highlighted what would be included in the new staff orientation program.

Ms. Fiske Heger asked how many “Wamps” will be starting in Braintree as teachers.  Ms. Fay shared that there are a number of Braintree graduates returning to Braintree in a teaching capacity.  Ms. Fay also noted that Sara Coughlin, who worked previously in the Food Service Department, will be the new Director of School Nutrition.

C.  Gift Approvals

All gift approvals were accepted in support of the Mission and Vision of the Braintree Public Schools as outlined below.

1.  Braintree High School; gifts to schools totaling $130,000.00

III.  From Superintendent and Staff 

A.  Consideration of Approval of Director of Nursing (Taken out of Order at 6:36 pm)

Dr. Hackett shared that he was happy to have in attendance, Jean Afzali, who was being recommended to the position of Director of Nursing; replacing former Director Laurie Melchionda.  Dr. Hackett asked Ms. Fay to speak to the Committee regarding Ms. Afzali as Ms. Fay had spearheaded the process for filling this position.  Ms. Fay shared with the Committee that Jean Afzali, has worked in Braintree for the past two school years as the Metro West Regional Nurse Consultant.  In the position as Regional Nurse Consultant; Ms. Afzali had been a go-to person for Braintree.  Ms. Fay also shared that Ms. Afzali, prior to her current position, was the Director of Nursing for the Weymouth Public Schools, and brings with her to the position a wealth of knowledge and experience.   Ms. Fay shared that Jean comes highly recommended for the position of Director of Nursing for the Braintree Public Schools.

Ms. Afzali spoke to the Committee and expressed her gratitude and pleasure to be before the School Committee recommended for the position of Director of Nursing.  Ms. Afzali stated that she has 37 years of public school experience, having joined Braintree two years ago as the Metro West Nurse Consultant where she has provided technical assistance to school nurses and school nurse leaders throughout the Metro West and Boston Area.  The position covered regulations, software, monthly reports, input with issues; anything regarding school nursing.  Ms. Afzali shared her prior experience was in the Weymouth Public Schools as a school nurse in the elementary schools, the middle school for several years and as well as the School Nursing Leader for the Weymouth Public Schools.  Ms. Afzali added that the Director of School Nursing in Braintree was an unexpected position for her as she was very happy in her position as the Metro West Nurse Consultant.  However, she shared that there was one critical factor that swayed her to apply for the position of Director of School Nursing and explained that was the Strategic Goal area of Wellness. Ms. Afzali shared that it is her sincere hope, with the use of her expertise, that she can help develop and refine the leadership abilities of all the nursing staff in the Braintree Public Schools.  She acknowledged the many challenges ahead, and that she is looking forward to it.

Ms. Fiske Heger and Ms. Naughton congratulated Ms. Afzali, acknowledging the experience that she will bring to Braintree.

Voted Unanimously:  Upon a motion by Ms. Naughton and seconded by Mr. Devin to approve Jean Afzali as the Director of School Nursing effective with the 2018-2019 School Year.

Roll call:  Ayes –5

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

B.  Consideration of Approval – Nursing Appointment (Taken out of Order at 6:42 pm)

Ms. Fay shared with the Committee that the following nurses were being recommended to fill vacancies throughout the district.

  • Sara Crowley, Monatiquot School Kindergarten Center (1.0 Position)
  • Heather Driscoll, South Middle School (1.0 Position - Float nurse -BPS last 2 years)
  • Heidi Morris, Braintree High School (0.62 High School Position)

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to approve the appointments of Sara Crowley, Heather Driscoll and Heidi Morris as Nurses within the Braintree Public Schools.

Roll call:  Ayes –5

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

C.  Projected Enrollment Update

Dr. Hackett shared that the Committee received an updated projected enrollment, and added that Colbert has done a good part of the summer registrations.  He noted that the summer registration process for the elementary level had been centralized at Colbert.  Dr. Hackett shared that we are up approximately 9 students total since this time last year, and that we are down about 16 students from when school ended in June.  There has been an anticipated increase in kindergarten, with an additional FDK section added at Hollis

Dr. Hackett continued by outlining that we are down five students at BHS, up 15 at East and up 35 at South, which was also anticipated.  He reminded the Committee that over the last two budget cycles, we have added staff at both East and South, eliminating shared staff between the two, which has made scheduling more efficient. At the elementary level, class sizes are very favorable across all schools, with a few sections at Morrison and Hollis being monitored.  An additional grade 1 classroom was added to Morrison over the summer due to an enrollment spike over the last few months.  He shared that we are watching class sizes for incoming new enrollments to make determinations as to when we may need to use the Flexible Boundary Zone policy to maintain equitable class sizes. Dr. Hackett summarized that he believes we have a good handle on the numbers at this time.

Mayor Sullivan noted total overall growth district-wide of 9 students, and pointed out the following:  growth at the middle school level of about 50 students; MSKC growth of 21, and a drop at the elementary level of about 55 He asked if we have been using the FBZ policy. Dr. Hackett stated yes and shared that the FBZ Policy continues to be an important tool for managing class sizes, and that without it we could be faced with needing to re-district at the elementary level.

Dr. Hackett also shared that the total PK-12 enrollment is up 47 students from September 1, 2017.  The bulk of this increase comes from the growth at the middle school level, with an additional 15 students at East and 35 at South.  Dr. Hackett shared that this increase was known given the size of the incoming 6th grade class, and was accommodated for with staff additions in the FY16 and FY17 budgets.   He also added that if current numbers hold, BHS will reach a peak enrollment of 1880 students in SY21-22, which is approximately 200 students more than our SY18-19 projection.   The Class of 2025 will be our largest with close to 500 students; 20 years ago, the Class of 1998 had 271 students.

Ms. Fiske Heger asked if the new apartment complex, Landing 53, is having any effects on class size and if they were fully occupied.  Mayor Sullivan shared that it was at 77% occupancy over the summer.  Mayor Sullivan noted that the amount of children will be minimal.  Dr. Hackett confirmed that as of now there are 2 students coming to the Braintree Schools from that location.

Mr. Chafe inquired of Dr. Hackett and Ms. Fay if we still have students from Puerto Rico.  Ms. Fay shared that we do; however, the numbers are down due to relocation and housing changes.  Ms. Fay estimated that we are now under a dozen students from Puerto Rico.

D.  Personnel Update 

Ms. Fay shared that we have filled over 40 positions since last May, processing over 1000 applications using the new Talent Ed Program which was instituted in May.  Ms. Fay recognized Ms. Linda Hallamore, HR Manager’s work in both building and rolling out the new program.  Ms. Fay shared that the true hiring is done by the principals and directors; they do the screening, look for licensure, experience, recommendations, go through three sets of interviews and then the make the recommendation of candidates to the HR Office.  Ms. Fay added that there were not many retirements this past school year and that the majority of the new positions were from the budgeting process.  She acknowledged a number of Braintree residents, former Braintree students, as well as paraeducators who have been able to move into permanent teaching positions.

Ms. Fay highlighted the following leadership positions that have been filled:

  • BHS Headmaster
  • Director of Nursing
  • Director of Food Service/School Nutrition

In addition to the Director of School Nursing position, 6 nurses will have been hired by the start of school.  Ms. Fay acknowledged Jean Afzali’s contribution to the nurse hiring process.  Dr. Hackett also acknowledged how fortunate Braintree is to have Ms. Afzali on board as the new Director of Nursing with the level of experience that she brings to Braintree.

Ms. Fiske Heger asked how many positions total have been filled.  Ms. Fay answered 43 total positions, noting that some of the positions have been reassignments with 39 individuals being new hires.  Ms. Fiske Heger asked how many positions are still open to which Ms. Fay answered 5 permanent positions.  Dr. Hackett noted that the approved FY19 budget did not include some positions from the Level 1 Budget/Maintenance of Effort.  He shared that we were able to add a new guidance director at the high school, bringing the student-to- counselor ratio to the national standard of 250:1.  Dr. Hackett shared that we also able to add a chemistry teacher, as well as an additional grade 1 teaching position at Morrison School due to enrollment growth.  He expressed his appreciation for the support from the Mayor’s Office and the School Committee for these needed positions.

Mayor Sullivan asked if all the paraeducators were listed on the report.  Ms. Fay said they were not, noting that some reassignments have taken place and that there are still a handful of new paraeducators are to be hired.

E.  Update on Opening of School

1.  South Middle and Ross Elementary Roofing Projects:

Both projects have been led by Marybeth McGrath of the Town Building Department.  Dr. Hackett noted that it was a tough summer as the projects battled rain, but that it has been a good partnership with the town to get these roofs replaced.  He also noted that there will still be crews on both roofs when school starts as they work through final completion and punch-lists

2.  Workshops

Wednesday, August 22nd will be a full day principals’ workshop, and a full leadership workshop on Thursday, August 23rd .

Teachers return to school on Tuesday the 4th.  There will not be a general assembly at East due to construction: staff will start in their buildings.  Students return to school on the 5th, and there will be no school on the 7th due to a professional development day for security training in coordination with the Braintree Police Department.  Kindergarten students will start on Monday the 10th.

Dr. Hackett shared a slide show on summer projects.  Each year the BPS receives $1 million from the Mayor’s office to work on capital improvements.  This summer included the ESCO project.  Dr. Hackett shared that the focus this summer was at the high school.  He thanked Mr. Cronin and the maintenance/custodial crews across the district. He shared pictures of the paving of the director’s parking lot at the back of the building, loading dock area, docking station for 2 electric vehicles which the school department received through the partnership with the Town and BELD that are used by the technology department technicians.

3.  BHS Bathroom Renovation & Addition

Dr. Hackett shared photos of the existing men’s and women’s bathrooms and the renovations that have been made.  He noted an epoxy floor was poured, no grout and that it looks outstanding and is durable.  Tiles have been painted from black to white.  Dr. Hackett recognized, Joe Clark, School Department painter for his work on the bathrooms.  Motion detection sinks have been installed.  Ms. Naughton asked if there would be mirrors to which Mr. Cronin responded yes.  Mr. Cronin added that there will be electric hand dryers.

Dr. Hackett shared that two new bathrooms were being installed on the main level, between and accessible from the gymnasium lobby and the cafeteria.  Dr. Hackett noted that they took over the school store space, as well as the cafeteria dishwashing room, for these new bathrooms.  Both the school store and cafeteria dishwashing room have been relocated.

Dr. Hackett shared pictures of the hallways outside the headmaster’s office with new ceiling tiles and lighting, highlighting the difference made throughout the building. Every hallway will have new ceiling tiles and lighting.

Dr. Hackett shared pictures of the new Ross gymnasium floor which had buckled due to water after the roof issue. He also shared pictures of the South cafeteria floor, noting that it had been replaced with new tile.

Mr. Cronin stated that the BHS cafeteria is being painted, and new ceiling tiles and lighting will be installed.  Repair work was done to the 12 uninvents lining the windows down the side.  Mr. Chafe asked if the floors have been replaced and Mr. Cronin shared that the hope is to do it next summer. Mr. Chafe asked if the chain linked security gate on the first floor had been replaced: it has already been removed and we are waiting for the installation of a new door.  Ms. Fiske Heger thanked Mr. Cronin for his work.

IV. From School Committee 

A. School Building Committee Updates (Taken out of Order at 6:48 pm)

Dr. Hackett shared that there had been a site walk late afternoon with members of the School Building Committee, as well as School Committee members who were able to attend.  He shared that Mike Carroll, OPM for the East Middle School Project, was invited to give an update to the School Committee on the building project at East.

Mr. Carroll presented a slide show with aerial views of the building prior to construction, the existing building, highlighting that the glass structure in the back has been removed; structural steel at the main entrance, the courtyard has been filled with structural steel, as well as installation of the saw-toothed roof structural steel over the media center.  The goal is to have all the structural steel in place prior to the start of school.  He shared there has been talk about a topping off ceremony that will include the students, having the students and staff sign a beam.  He highlighted the newer building area that will be worked on over the next 12 months.  He shared information on the new parking lot, which will eventually serve as the staging area for the construction teams.  Another major milestone to be done this fall are the fields, which will be completed and seeded by October 15th.  It will be two years before the fields will be useable in order to allow for grass to establish. Mr. Carroll shared that the construction is currently in Phase 1B:

Mr. Carroll also shared information on Phase 1: Fall 2018.  He noted that all work on the outside of the fences will stop and an area near the existing cafeteria will include a temporary heater to service the building for the winter.  He shared that there will be some temporary work done for guidance offices and the teachers’ lounge with the goal to move them around Thanksgiving.  Another temporary area is where the school store was previously, which will now be a teacher’s office space, and the 6th grade entry has been removed and blocked off for the elevator installation.

Mr. Carroll shared that the addition will be built during this school year.  In terms of impact to the current building, the areas that the contractors will be going in will be the area of the new elevator.  The other area will be the guidance offices and teachers’ lounge, as well as the second cafeteria.  Currently the existing kitchen and cafeteria have remained intact.  Other areas that have been worked on in the existing building are the boys’ and   girls’ locker rooms.

When school opens on day one, bus drop off lane, parent drop off and handicap accessibility will remain the same.  Mr. Carroll reminded the Committee that the one space that they did lose was the 6th grade entrance.  Those students will enter through the main entrance of the building.

Ms. Dolan asked if there is an elevator currently in East and Mr. Carroll answer there is a lift that will continue to give access to all floors.  Ms. Dolan also asked if a wall was built between the locker rooms to which he answered yes. Ms. Dolan asked if the soccer fields have been relocated for the fall and Mr. Carroll answered that some have been relocated in cooperation with Recreation Director Nelson Chin.

Mr. Devin commented that he was impressed to see some of the finishes onsite; the retaining wall, the sawed-tooth roof.  He thanked Mr. Carroll and the groups involved, adding that it is impressive.

Mayor Sullivan thanked Mr. Carroll for his efforts.  He noted the additional benefit of parking once the project is done.  He expressed appreciation to Mr. Carroll, Superintendent Hackett, Mr. Devin and Mr. Cronin and all those who have worked hard on this project.  He is confident that we will get a huge benefit with the realignment of schools, and that we have the right team in place with MDS, Hill and Shawmut.  He did note that the floors are going to be concrete, ceiling tiles will be replaced, and lighting is good.  He noted that we are working to mitigate any negative impact to students and staff during the construction phase.

Superintendent Hackett shared some pictures he took at East while on tour with the School Building Committee.  Mr. Carroll narrated the pictures.

Ms. Fiske Heger thanked Mr. Carroll for his presentation to the Committee, as well as for the tour. Ms. Fiske Heger shared that there will be communication out to the families as to what to expect for the start of school.  Mr. Carroll shared that Hill and Shawmut are confident that over the next couple of weeks, prior to the start of schools, changes will be seen and that the site will be tightened back up, roadways cleaned and the building cleaned.

B.  Policy & Education Subcommittee

Ms. Naughton shared that there are five policies being brought forward for first reading.  Ms. Naughton shared that these will all be brought back to the Committee for consideration of approval in the future.

1. Consideration of First Reading:

a.      IC/ICA – School Year/School Calendar

b.      IKFB:  Graduation Ceremony

         IKFB-R:  Graduation Ceremony Policy Dress Regulations

c.      JJ:  Co-Curricular and Extracurricular Activities

d.      JJE:  Fundraising

Dr. Hackett pointed out that this subcommittee does a lot of research, has thoughtful conversations and works very hard on all of the policies.

a. Policy IC/ICA – School Year/School Calendar

Ms. Naughton outlined all the policies for first readings and asked Dr. Hackett to speak regarding Policy IC/ICA – School Year/School Calendar.  Ms. Naughton noted that this policy includes the topic of Alternative Structured Learning Options.  Dr. Hackett reminded the Committee that last school year “Blizzard Bags”  were used to make up days affected by the roof issues at both Ross and South, which prevented the need to extend the school year for students beyond the days already used for snow.  He shared that it is currently allowed by state law and there is no policy from the DESE, but there are guidelines.  He shared that Braintree would like to put this into a policy so that it would allow the Superintendent of Schools, after we have used our 5 snow days, to enact this option at their discretion after all five scheduled inclement weather days have been used

b. Policy IKFB/IKFB-R – Graduation Ceremony Policy Dress Regulations

Graduation Ceremony was approved in May of 2018 and there was an amendment adding, IKFB-R, policy regarding dress regulations.   Dr. Hackett added that students will be allowed to wear official standard issued military sashes at the graduation ceremony over their gowns.  The sash will have to be provided directly to school administration by an official of the respective military branch, professionally made, and fit the standard measurements of a sash.

Ms. Dolan commented that she feels it is important to support students and their families who plan to serve in the military, and that Braintree is one of the first districts to adopt this important policy.  She acknowledged the decision a student makes to go into the military is to be heralded and noted that she is proud to have these students in our community.

c. Policy JJ - Co-Curricular and Extracurricular Activities 

Ms. Dolan believes they have made a good step forward with this policy.  She added the requirement for co-curricular and extracurricular activities to outline out-of-pocket and fundraising costs for families is important so that families understand prior to their children committing that there could be both out-of-pocket expenses and fundraising expectations.

d. Policy JJE - Fundraising 

Ms. Naughton spoke regarding changing the wording of fundraising “requirements” to “guidelines”.  Dr. Hackett shared that we want families to be clear on the expectations on the front end prior to signing up for the activity.

C.  School Advisory Board:  Appointment of School Committee Liaison

Ms. Fiske Heger shared that we have a School Advisory Board that meets every other month, and that in order to improve support and communication there is a desire to appoint a School Committee member as a liaison.  Ms. Fiske Heger stated that Ms. Dolan is on the School Advisory Board and would be a great fit for the liaison to the board.   Ms. Dolan shared that she would be pleased to be the liaison to the School Advisory Board.

V. Public Comment

No Comments

Next Meeting 9/24/2018 at Braintree High School

VI.  Adjourn

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adjourn the meeting.

Roll call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/

Mayor Sullivan

Time Adjourned:  8:06 p.m.

Documents Provided to School Committee

  • Agenda 
  • Draft Minutes for Approval, 7/30/2018
  • New Teacher Orientation Communication
  • Gift Approvals
  • Director of Nursing Resume
  • Recommended Nursing Appointment (3) Resumes
  • Projected Enrollment
  • Personnel Update
  • Policies for Consideration:  IC/ICA, IKFB, IKFB-R, JJ & JJE

Lisa Fiske Heger

Chairperson, Braintree School Committee

1/14/19

School Committee Meeting
Monday, January 14, 2019
Colbert Administration Building

Minutes

School Committee Present:

  • Cyril Chafe
  • Thomas Devin
  • Jennifer Aborn Dolan
  • Lisa Fiske Heger
  • Kate Naughton
  • Mayor Joseph Sullivan

Administration:

  • Dr. Frank Hackett, Superintendent of Schools
  • Mr. James Lee, Assistant Superintendent of Schools
  • Ms. Jennifer Fay, Director of Personnel and Student Services
  • Mr. Edward Cronin, Director of Finance and Operations
  • Dr. Christopher Scully, Braintree High School Headmaster

Student Representatives:

  • Molly French
  • Molly Smith
  • John Harrington

Recorder:

  • Mary Ann Cuddahy

 

I. Call To Order

Ms. Fiske Heger called the meeting to order at 7:07 p.m.

 

II. Routine Matters

A. Consideration of Approval of Minutes: Open Sessions, December 17, 2018

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to approve the minutes for the Open Session of December 17, 2018.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/

Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

 

B. Communications and Commendations

1. Dr. Hackett invited Officer Woo from the Braintree Police Department to the meeting to be recognized for his service to the Braintree Public Schools. 

Dr. Hackett shared that Officer Woo had been promoted to Detective and would no longer be working directly in the schools.  He thanked him for his service and contributions to the students, staff and families of Braintree.

Detective Woo expressed his thanks to Dr. Hackett, Mayor Sullivan and the Braintree School Committee for their support and for the honor of working for the Town of Braintree and in the Braintree Schools.  He shared the honor presented to him that evening with the men and women of the Braintree Police Department who go into the schools and make connections with the students and staff, noting that none of that would be possible without the partnership and teamwork of both the Police Department and School Department; principals and staff.

Mayor Sullivan also expressed his appreciation for what Officer Woo does for the community, the community partnership and the schools.  Mayor Sullivan spoke of Officer Woo’s appointment to the Detective bureau, as well as the work that he has done within the schools, and added that his new position will expand his level of reach throughout the community.  Mayor Sullivan thanked him for his enthusiasm for his work and for always having a smile and being available to anyone who approaches him.

2. Daniel Marr& Son Company – Donation of Sideline Heaters

Dr. Hackett shared with the Committee a letter from Athletic Director Mike Denise and the football program thanking Daniel Marr & Son Company for their generous donation of sideline heaters that were used during the Thanksgiving Day Football game for both Braintree and Milton.

3. All-State Treble Chorus

Dr. Hackett recognized the following students, who through a rigorous audition process, were selected to participate in the Massachusetts Music Educators Association All-State Treble Chorus.  As well, he also recognized the following music educators who worked to prepare the students for their auditions; Lisa Herrmann from Highlands Elementary School and Matthew Sawtelle from South Middle School.  Both the teachers and students will be going to Longmeadow High School on February 9th to rehearse with other students throughout the state and the concert will be held on March 2nd at the Seaport Hotel & Convention Center in Boston during the MMEA Convention.

 

Highlands School:                       South Middle School:

Bianca Chiaramida                          Molly Case                         Constandina Olivadoti

Gianna DiTocco                               Allison Hulke                      Olivia Rinaldi

Francesca Huang                             Abigail Jackson

 

4. Dr. Hackett also shared that he was informed of a guest speaker, Joani Geltman, who will be speaking on Adolescent Psychology on January 22nd from 7:00 – 9:00 pm at South Middle School.  The presentation is open to the public.

C. Gift Approvals

The following gifts were presented to the School Committee and have all been donated to support the Mission and Vision of the Braintree Public Schools.  Dr. Hackett added that a revised list was provided to each member as a gift was received late.

1. Braintree High School, gifts to schools totaling $500.00

a) One checking totaling $500.00 from the Braintree Women’s Club to be used as funding for the Yellow Dress presentation at Braintree High School.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools one checking in the amount of $500.00 from the Braintree Women’s Club to be used as funding for the Yellow Dress presentation at Braintree High School.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/

Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

 

2. Monatiquot School Kindergarten Center; gifts to schools totaling $2,958.30

a) Cash and checks totaling $1,660.00 from the MSKC Apparel Fundraiser.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to school’s cash and checks totaling $1,660.00 from the MSKC Apparel fundraiser.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b) One check totaling $868.00 from Lifetouch Photos. 

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to school’s cash and

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

c) One check totaling $430.30 from Box Tops for Education.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools cash and checks totaling $430.30  from the Box Tops for Education.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3. South Middle School; gifts to schools totaling $10,555.90

a) One check totaling $4,013.98 from the Scholastic Book Fair.  

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools cash and checks totaling $4,013.980 from the Scholastic Book Fair.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b) One check totaling $2,896.00 from Lifetouch Photos. 

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools cash and checks totaling $2,896.00 from the Life Touch Photos.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

c) Cash totaling $3,645.92 from Festival of Motion.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools cash and checks totaling $3,645.92 from the Festival of Motion.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

4. East Middle School; gifts to schools totaling $4,431.67

a) One check totaling $500.00 from Alliance Energy LLC.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools cash and checks totaling $500.00 from Alliance Energy LLC.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b) One check totaling $1,931.67 from Lifetouch Photos.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools cash and checks totaling $1,931.67 from Life Touch Photos.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

c) One check totaling $2,000.00 from the East Middle School Student Council to be used to purchase six Chromebooks and a Chromebook tub.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools checks totaling $2,000.00 from the East Middle School Student Council.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

5. Ross Elementary School; gifts to schools totaling $638.47

a) One check totaling $638.47 from the Ross PTO to purchase various supplies.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools one check totaling $638.47 from the Ross PTO.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

6. Bay State Textiles; gifts to schools totaling $161.50

a) Three checks in the amounts of $75.00, $35.25, $51.25 for a total of $161.50 from Bay State Textiles.

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to accept as a gift to schools three checks totaling $161.50 from BayState Textiles.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

D. Trip Requests 

1. Attitash Mountain Ski Trip, Braintree High School, January 25-26, 2019  

Voted Unanimously:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to acknowledge Dr. Hackett’s approval of  the Attitash Mountain Ski Trip, North Conway, NH for Braintree High School students on January 25-26, 2019.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/ Ms. Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

 

III. From Superintendent and Staff

A. Overview of New BHS Traffic Pattern for Student Drop-Off & Pick Up

Braintree High School Headmaster, Dr. Chris Scully spoke to the new BHS traffic pattern on campus effective January 17th.  He shared that the major change will be that car drop off and pick up of students will all be in the back of the building, which is made possible with the recent construction of two roads; one in and one out of the campus at the back of the building.  The main reason is for safety purposes.  He noted that the mix of student drop off with student parking in the front lot was less than ideal.  The circle in the rear of the building now becomes a one way/rotary.  There will be access to the back of the school both via Franklin Street/access road, as well as the new entrance and exit off of Town Street.  Dr. Scully shared that the BHS leadership worked with Officer Fahey and Central Office to develop this new traffic pattern and make some new signage.  Security and administrative staff will be on site during drop off and pick up times for the first few weeks to make sure everything goes smoothly.  Communications regarding the changes have been rolled out in stages; prior to the holiday there was a day that the road was opened for cars to access and again last week communication was sent to both parents and students.  There will also be a mid-week reminder before the January 17th change.

Mr. Devin commented on past meetings regarding traffic flow within the BHS campus and the surface roads.  He noted that in years past there had been two roads in and out of the campus and he expressed his appreciation for the roads being reopened.   Mr. Devin thanked the many Town Departments involved, as well as Officer Fahey, BHS Security and Central Office. 

Ms. Naughton inquired regarding security.  She presented the scenario of parents dropping off their student at the rear door and the bell has already rung, where do they go from there; do they have to walk around the school to enter?  Dr. Scully shared that this does happen already as there are students currently dropped off at the back of the building.  For the security of the building and for late arrivals, it will remain consistent with current practice; parents will be able to drop off in the front of the school if a student is coming in late after 7:35 am.  She asked if the crossing guard on Franklin Street had been alerted to the change.  Dr. Scully shared that he had talked with a crossing guard and that Officer Fahey has also been in contact.  Mr. Devin added that he also had a conversation with the crossing guard.

Ms. Fiske Heger asked if the road would be open all the time or just during drop off and pick up time.  Dr. Hackett shared that the plan is to keep the roads open all the times.  Dr. Scully added that they will monitor this, as well as general use of the exits and turns made; what is general use of the exits.  Ms. Fiske Heger expressed her appreciation for this change with safety being a priority.

Dr. Scully advised that families should give themselves some extra time, if possible, for drop off and pick up until it becomes routine.  Dr. Hackett added that it will enhance safety on the campus and people will have an adjustment.  Mr. Chafe asked if there had been discussion on removing the boulders in the student lot, allowing access for the students.  Dr. Hackett reported that there have been some discussions as part of the larger plan.

Mr. Devin shared that with the pool and rink construction there will be increased traffic, we have looked at everything campus wide and the openings on Town Street is one phase of improving the traffic flow.  He reiterated that everything will be rolled out in phases to make sure the changes are being made to remedy future traffic flows.

Ms. Naughton asked if the textile donation drop off box has been moved out of the construction area.  Dr. Hackett and Dr. Scully both added that the box will be moved.

B. Staff Security Training Update (7:42 pm)

Mr. Lee shared an update that on September 7th Synergy came in and trained our teaching staff on security and emergency protocols.  On December 21st, Lt. Tim Cahoon trained all the cafeteria workers in similar protocols.  During School Vacation week the custodians and maintenance were also trained.  Faculty and staff report that they feel much better prepared. He thanked Synergy, Lt. Cahoon, the Mayor’s Office and Central Administration.

Mayor Sullivan acknowledged the coordinated effort.  He shared the importance of the trainings which offers a heightened level of awareness and empowerment.  He shared that the partnership with the Braintree Police Department and the Braintree School Department, the training provided has taken our security and protocols to another level.

IV. From The School Committee

A. Policy & Education Subcommittee

Ms. Naughton shared that the Policy & Education Subcommittee met on January 10, 2019.  She asked Dr. Hackett to update the Committee regarding the proposed change to graduation date.

Dr. Hackett shared with the Committee that at the last meeting a conceptual proposal of moving the graduation date to a Friday evening instead of Saturday had been discussed.  He shared that it was met with mixed reviews.  He shared last year’s scenario in terms of weather and not having a good inside option for graduation, noting that it was a game time decision; inside vs. outside.  He said until graduation occurs and it gets moved inside, it is one of those things that you don’t know how bad it is until you live through it.  The idea was to stay away from any possibility of an indoor graduation.

Dr. Hackett added that he and Mr. Chafe had discussed the overflow traffic and parking into the Granite Plaza (that the School Department does not condone) and the fact that it would look much different on a Friday evening than a Saturday morning.  A decision was made that moving the graduation to a Friday night at this time, due to construction, was not the right decision and was withdrawn from Policy & Education Subcommittee this year.  He did stress that for this year’s graduation if we get rained out on Saturday, families could be asked to prepare for a Sunday graduation, if weather permitting, in order to keep the graduation outside. He thanked Mr. Chafe and others for their direct feedback, as well as student and parent feedback, and added that the shift in thinking is that this is not the right year to make this change but that we do have to come up with a solution that we do not go indoors for graduation.  Ms. Fiske Heger thanked Dr. Hackett for he update and added that the Committee will continue the conversation at a future meeting. 

1. Consideration of 1st Reading

a) BHS 2019-2020 Program of Studies Proposal (taken out of Order at 7:35 p.m.)

Dr. Hackett shared that the 2019-2020 Program of Studies proposal was presented to the Policy & Education Subcommittee on January 10th and is being moved forward to the School Committee with a recommendation for approval.  Dr. Scully shared that the BHS administration worked in conjunction with the school’s Guidance Department and the district’s Curriculum Directors to update the Program of Studies.  This year’s proposed changes are modest compared to prior years.   The five proposed changes are as follows:

  • Competency Determination graduation requirement language changed for the classes of 2021, 2022, and 2023 to reflect the state’s implementation of Next Generation MCAS for high school students in the spring of this year.
  • Broadcast Journalism cross-listed under English and Art and Design Departments
  • Freshman Foundation and Studio class names formally changed to Art and Design Lab, with a freshmen-specific section; foundational courses in each of four medium-specific tracks opened to first-year students
  • AP Literature and Composition and AP Language and Composition course sequence formalized and updated in guiding documents
  • Introduction to Linguistics course will be added as a pilot in World Languages Department

In addition, the text of the document had been revised in places for clarity, accuracy and brevity.  Dr. Scully summarized that the changes presented are all positive changes.

Voted Unanimously:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to accept the changes as presented to the 2019-2020 BHS Program of Studies.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b) Draft 2019-2020 SY Calendar

Dr. Hackett shared the proposed calendar for the 2019-2020 school year which is pretty standard.  He highlighted the following: September 3rd No School, September 4th Teacher Workshop Day on the 4th and bringing students back on Thursday, September 5th. He noted that November 5th is Election Day and it will be held as a teacher workshop day.  He shared that Winter break will begin on December 23rd and would be a total of 1.5 weeks.  The 5 snow days are built in.  Dr. Hackett added that March 3rd is the Presidential Primary election and the Town Clerk is expecting a turnout of 45% and it would not be a school day.  Ms. Naughton shared that the calendar will be brought back at the January 28th meeting for approval.

2. Consideration of 2nd Reading and Approval:

Ms. Naughton shared that the following policies were being brought back to the Committee for a second reading and approval that evening.

a) Policy GCG:  Substitute Professional Staff Employment

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adopt Policy GCG:  Substitute Professional Staff Employment.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b) Policy JJE-R:  Fundraising Regulations

Ms. Naughton shared that Ms. Dolan has led this charge and asked her to discuss the policy.  Ms. Dolan shared that the subcommittee started talking about fundraising several months ago to put organization and specific processes around fundraisers that occur throughout the schools. The beginning of the policy defines how the funds can be used to support and enhance the educational and developmental experiences of our students.  Planning and Approval process was broken down into the categories of Minor and Major.  Minor Fundraisers are those which proceeds are up to $5,000.  She shared that there are a large amount of fundraisers that have occurred over the years that go well and make cumulative amounts of money over the years.  She gave examples of Box Tops for Education, book fairs, small raffles, low cost, low profit events.  At the High School there are some fundraisers run by students on the school property.  These fundraisers are reviewed and approved by the building administrator.  This is a current process and one which will continue on.  The second category is Major Fundraisers and these are fundraisers that bring in over $5,000. The Fundraising Regulations requires that the building administrators submit twice yearly any planned Major Fundraiser.  The submission would outline who will benefit, the nature of the fundraiser, what is planned to be done with the proceeds, who is involved.  This will include 3 party fundraisers; example give was a booster-thon.  Athletic fundraising with go through the Athletic Director and then be routed through the building administrator.  The Superintendent will be given a listing of fundraisers who will share them with the School Committee.  Fundraisers could be denied, approved with conditions or approved.  Ms. Dolan spoke regarding communications to parents and guardians so that they understand the promotional fundraisers going on.  Details of fundraiser will be posted on the district website and/or handed out in a flyer to be brought home to parents.  All purchases through proceeds become the property of the school department.  Reporting aspect of fundraising is currently taking place and will continue to from the PTO’s and this will be reported by the finance subcommittee on a quarterly basis.  These regulations go hand in hand with the Fundraising Policy (Policy JJE).

Dr. Hackett adds that this aligns with our student activity reporting requirements that the Policy & Education Subcommittee had passed a couple of years ago. 

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mayor Sullivan to adopt Policy JJE-R:  Fundraising Regulations

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

V. Public Comment

  • Next School Committee Meeting is January 28th 7 pm at Colbert.
  • Ms. Fay shared information about the recent MLK Poster contest, noting that there were many entries and eight winners were chosen.  The winners were to be honored at Town Hall on Thursday, January 17, 2019.

Name

School

Grade

Vedh Bagare

Flaherty School

Gr. 3

Eugene Walsh

Hollis School

Gr. 2

YuAnn Chen

Liberty School

Gr. 5

Mindi Cheng

Liberty School

Gr. 5

Mateo Colon-Feliciano

Monatiquot School Kindergarten Center

Gr. K

Abigail Melavin

Braintree High School

Gr. 11

Nicole Tokman

Braintree High School

Gr. 10

Yogita Venkatesan

Braintree High School

Gr. 10

 

Mayor Sullivan thanked Ms. Fay, Ms. Hurley and Dr. Gorman Lee for their participation as guest judges.  He acknowledged the participation of all students at all levels in the contest.  The Mayor also shared that the students will be honored on Thursday evening, January 17th at 6:30 p.m. along with Joe O’Connor, long time Braintree resident, as well as someone who has done a tremendous amount of work with the American League Baseball, who will be recognized as Citizen of the Year.

 

  • Daryl Evry, parent of two sophomores at BHS requested to speak regarding the pool construction.  She shared that her daughter is a member of the swim and dive team and was curious as to the status of the pool construction.   Mayor Sullivan responded that they are making progress and that he would be giving a full status update on Wednesday, January 16th in the Braintree Blue Newsletter. He added that they have been working through the local economy in terms of cost considerations.  He shared that they are excited about the proposal and that construction will likely begin in the spring.  He noted that they have been working through some specifics over the next six to eight weeks, adding that the Electric conduit has been installed.  Mayor Sullivan responded to the citizen’s inquiry if a diving board would be part of the pool construction and he stated that there would not be a diving component at the pool but that it is a full 75 meter pool that meets the requirements for swim teams.  She also inquired which part of the Town Government is overseeing the project.  Mayor Sullivan shared that everyone has touched the project, but the ultimate oversite would now rest with the Building Department.  Mayor Sullivan added that Mike Denise, Athletic Director for BPS and Nelson Chin, Director of Recreation and Community Events, will be coordinating the operational side once the facility is up and running.

VI. Adjourn

Voted Unanimously:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adjourn.

Roll Call:  Ayes –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

 

Time Adjourned: 8:12 p.m.

 

Documents Provided to School Committee:

  • Agenda
  • Draft Minutes for Approval, 12/17/2018
  • Thank You Letter – Daniel Marr & Sons
  • All State Treble Chorus Commendation
  • Gift Approvals 
  • Trip Approval
  • Overview of BHS Traffic Pattern for Student Drop-Off & Pick Up
  • Proposal of Program of Studies 19-20 SY
  • Program of Studies 19-20 SY
  • Policies:  GCG, JJE-R

Kate Naughton
Acting Recording Secretary

10/1/18

School Committee Meeting

Monday, October 1, 2018

Colbert Administration Building

Minutes

School Committee Present: Cyril Chafe/Thomas Devin/Jennifer Aborn Dolan/Lisa Fiske Heger/Kate Naughton/Mayor Joseph Sullivan

Administration: Dr. Frank Hackett, Superintendent of Schools
Mr. James Lee, Assistant Superintendent of Schools
Ms. Jennifer Fay, Director of Personnel and Student Services
Mr. Edward Cronin, Director of Finance and Operations

Student Representatives: John Harrington, Molly French, Molly Smith, Molly Tempesta

Recorder: Mary Ann Cuddahy

 

I. CALL TO ORDER

Ms. Fiske Heger called the meeting to order at 7:04 p.m.

 

II. ROUTINE MATTERS 

A. Consideration of Approval of Minutes:

Open Session, August 27, 2018

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve the minutes for the Open Session of August 27, 2018.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

Ms. Fiske Heger recognized Counselor Carey for being in attendance at the meeting, as well as former Counselor Dan Clifford, who was also in attendance.

Dr. Hackett recognized the BPS Principals and their work as October is National Principal Month.  He also recognized the Braintree Fire Department and the partnership with the schools as October is Fire Safety Month.  Dr. Hackett shared that the School Department works very closely with the Braintree Fire Department, adding that the Fire Department will be at the elementary schools for Fire Safety programs, as well as fire drills.

B. Communications and Commendations

1. 2018 Summer Spark Program

Dr. Hackett shared that the summary of the 2018 Summer Spark Program was in their packets.

2. Flagpole Re-Dedication in Memory of Jay Mullin

Sunday, October 14, 2018 @ 3 pm at the Colbert Administration Building

Dr. Hackett announced that the rededication of the Colbert School flagpole, in memory of Jay Mullin, will take place rain or shine. He added that it had been coordinated through the Mayor’s Office and Counselor Kokoros.

3. BHS Football Coach, Brian Chamberlain, Named Patriots High School Coach of the Week

Dr. Hackett shared with the Committee a press release from the New England Patriots regarding Coach Brian Chamberlain.  He congratulated Coach Chamberlain for being named the Patriots High School Coach of the Week, and noted that it is a well-deserved recognition.

4. Megan Aborn – Volunteer Math Teacher Supporting Small Group Instruction @ MSKC

Dr. Hackett congratulated and recognized Ms. Aborn for her work as a volunteer math teacher of small group math instruction at MSKC who was in attendance at the meeting.  He read a letter from Principal Anderson regarding Megan’s contributions to the students of Braintree as a volunteer math teacher.

5. Sunny Shaw of the Kids Clothes Closet, Ann Toland and Debbie Simpson of the Marge Crispin Center Commendations

Ms. Fay commended former teacher Sunny Shaw, who assisted with offering scholarships to families in need to help send their children to the Summer SPARKS program.   With her support, five students received scholarships to participate in the Summer SPARKS program. Ms. Fay also recognized Ms. Shaw’s support of the many families from Puerto Rico, extending her resources to the families via the Kids Clothes Closet.

In addition, Ms. Fay recognized Ann Toland and Debbie Simpson, both from the Marge Crispin Center, who were instrumental in arranging a visit for the families from Puerto Rico to visit the Marge Crispin Center Annual Holiday Assistance Distribution Program where they received gifts for their children, as well as food for a holiday meal.

C. Introduction of 2018-2019 Student Representatives to the School Committee

Name                                         Grade

Molly French                             12

Molly Smith                               12

John Harrington                       12

Molly Tempesta                       11

Ms. Fiske Heger thanked the students for volunteering as Student School Committee representatives and invited each to say a bit about themselves.  She also commended them all for their participation in local government, athletics, academics and volunteering outside of school.

JOHN HARRINGTON

John shared that he is currently a senior at Braintree High School and that he looks forward to taking on the responsibility as a member of the Braintree Schools community. He is a member of student council as the Student Body Vice President; in this position, he is the chair of the Student Activities Committee and is actively involved in acting as a link between the student body and faculty. Outside of student government, he maintains a leadership position as captain of the Varsity Swim and Dive team at BHS, having swam for the team as a varsity athlete since freshman year. He is a member of the Model United Nations team, attending annual conferences wherein he represents a country and participates in a U.N.-inspired debate. John is employed as a swim instructor and swim team coach at Goldfish Swim School. He added that he considers himself an academic at heart who authentically enjoys learning, particularly in the fields of social studies and natural sciences. He is a member of the National Honor Society and National Art Honor Society, which have provided him with various opportunities to give back to his community as a reflection of his academic interests. After high school, his goal is to become a teacher.

MOLLY FRENCH

Molly French is a senior at Braintree High and is happy to take on this role as Student Representative to the School committee. She is interested in pursuing communications and politics in college and believes working with the school committee will be an opportunity to get a taste of these interests before college. She is an active member of the Wamp community and is very proud to be a student in Braintree. In school, she takes AP classes and is a member of Spanish National Honor Society. Aside from academics, she enjoys golf, Model UN, and badminton club. She has been a member of the varsity golf team for three years. She enjoys participating in Model UN and attending the conferences at different schools. She enjoys badminton club and being able to be active and meet new people while having fun. Outside of school, she volunteers at Golf for All at the Braintree golf course, in which she has made many new friends and has had the opportunity to teach young adults with special needs to golf. After high school, Molly’s goal is explore a career in education and communications and politics. She looks forward to working with the school committee!

MOLLY SMITH

Molly Smith shared that she is excited to be a student representative on the Braintree School Committee. As a senior at Braintree High School, Molly has been involved with student council since freshman year.  She has served as class secretary for 3 years, before being elected as Student Body Secretary her senior year. She is also involved with the Greater Boston Regional Student Advisory Council where she works with other students from the Greater Boston area on developing policies and curriculums for schools across the state. She takes 4 AP classes, with a majority of her time spent studying. Outside of the classroom, she plays soccer for BHS and for a club in Quincy called America F.C. United. She referees youth soccer games for work and volunteers at a soccer clinic for children with disabilities on the weekends. She is a member of the Mentors and Violence Prevention club.  She looks forward to working with the School Committee, and believes it will be a very enriching experience.

MOLLY TEMPESTA

Molly Tempesta, is a current junior at Braintree High School. She enjoys being involved in the Braintree community. She describes a very prominent aspect of her life being the Best Buddies program for which she is currently the President of the program. She appreciates our welcoming Wamp nation. She feels that Braintree High is a very involved school with a passion for school spirit, having seen this through her involvement in Students Against Destructive Decisions, Key Club and Interact Club. She is excited and feels so fortunate to be a Student Representative of the Braintree School Committee. She would like to help improve her school and town.

Mayor Sullivan thanked the students for stepping up, getting involved and having their voices heard.  He added that his daughter “Molly” was also on the School Committee ten years prior. Dr. Hackett welcomed the students to the Committee and briefly gave an overview of the School Committee and how it works.

D. Gift Approvals

All gift approvals were accepted in support of the Mission and Vision of the Braintree Public Schools as outlined below.

1. Braintree Music Department; gifts to schools totaling $1,000.00

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mayor Sullivan to accept as a gift to schools one check in the amount of $1,000 from the Braintree Rotary for the BPS Music Department.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

2. South Middle School LINKS Program; gifts to schools totaling $1,500.00

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $1,500 from the Change Family of Braintree in appreciation of the LINKS program to directly support the LINKS Program at South Middle School.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3. Monatiquot School Kindergarten Center; gifts to schools totaling $171.48

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mayor Sullivan to accept as a gift to schools one check in the amount of $171.48 from The Massachusetts Child as a reimbursement grant for the MSKC Book Fair.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

4. Bay State Textiles; gifts to schools totaling $266.25

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools six checks in the amount of $12.75, $24.50, $82.75, $55.25, $59.00, $32.00 from Bay State Textiles, Inc.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

E. Trip Approvals

1. Providence Bruins Game;

Highlands Elementary School Grades 4 & 5 Students, November 9, 2018; Flaherty Elementary School Grades 4 Students, November 30, 2018 and Morrison Elementary School Grades 4 Students, December 14, 2018

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to approve the Highlands Elementary School, Flaherty Elementary School and the Morrison Elementary School students to attend and perform at the Providence Bruins Game on November 9, 2018, November 30, 2018 and December 14, 2018.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

2. Providence Bruins Game;

South Middle School Grades 6,7 & 8 Concert Choir Students, January 25, 2019

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve the South Middle School Grade 6, 7 & 8 Students to attend the Providence Bruins Game on January 25, 2019.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3. National Dance Team Competition, Orlando, Florida; BHS Girls Dance Team,

January 31, 2019 – February 4, 2019 (Taken Out of Order @ 7:05 p.m.)

Jamie Campbell, Coach of the Varsity Dance Team, along with team Captains Colleen Morahan and Caroline Larkin, both 4th year senior members of the team, spoke to the Committee regarding their request to travel out of state.  Coach Campbell shared that the Varsity Dance team qualified for the National Championships and shared that approximately six years ago the Dance team had also qualified to participate in the National Championships.  The team will be competing in the Pom and Jazz competitions which will consist of two different performances at two different times throughout the weekend.  Coach Campbell explained that the competition has been extended to 3 days (February 1-3, 2019) this year due to the large number of teams qualifying.  She requested the team be allowed to leave Boston on Thursday morning, January 31st due to the start time of the competition on Friday morning and return on Monday, February 4th.

Mr. Chafe asked if the JV Team would also be travelling to which Ms. Campbell answered no.  Mr. Devin wished them the best of luck as they compete on the National Level representing Braintree.  Ms. Dolan also congratulated them and wished them well.  Mayor Sullivan thanked Coach Campbell for continuing to coach, motivate and work with the Dance team.  He commended the team for their hard work, teamwork and added that as a community, we are proud to have the Dance team represent Braintree at a National level.

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to approve the BHS Dance Team to Participate in the National Dance Team Championship in Orlando, Florida from January 31, 2019 through February 4, 2019.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

4. Quebec City Trip;

East & South Middle Schools Grade 8 French Students, May 16-19, 2019

Ms. Ward, Director of World Languages, introduced Ms. Butler who is a French teacher and who has run the Quebec City Trip.  Ms. Butler shared that this will be the 14th year for the Quebec City trip. She shared that they still use the same company, the same itinerary and that the trip gives the students the opportunity to speak French outside of Braintree.

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to approve the Quebec City Trip for East and South Middle School Grade 8 French Students from May 16 through May 19, 2019.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

5. Trills & Thrills Music Festival, New Hampshire and Canobie Lake Park Field Trip, Salem New Hampshire,

South Middle School Concert Choir, Band and Orchestra Students May 31, 2019

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve the Trills & Thrills Music Festival Trip and Canobie Lake Park Field Trip for the South Middle School Concert Choir, Band and Orchestra Students on May 31, 2019.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

6. Austria & German History Trip,

BHS Junior & Senior Students with a Revision to Include Sophomore Students, February 2019 - REVISION

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve the Austria and German History Trip to be revised to include BHS Sophomore Students.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

III. FROM SUPERINTENDENT AND STAFF

A. Consideration of Approval of Fall Club & Activity Positions

2018-2019 Athletic Positions for the Fall Season

Dr. Hackett shared that in the Committee’s packets were a current list of athletic positions and/or coaches and salaries for the Fall 2018-2019 athletic season.  He asked the Committee to acknowledge receipt of the positions, noting that these positions do not have to be approved by the School Committee as they come out of the operating budget.

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to acknowledge the current listing of athletic positions and coaches and their salaries.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

Dr. Hackett shared that the Policy & Education Subcommittee has been discussing student activity accounts and fundraisers on a regular basis and the particulars of what falls under the new Student Activity Account Policy and Guidelines.  He stated that the School Committee needs to approve anything that is funded out of a student activity account.  He used as an example, stipend positions for after school clubs and activities, would have to be approved by the School Committee prior to being paid out of the student activity fund.  He shared that there are a number of steps.

Dr. Hackett shared that there are several activities that are run and funded via the student activity funds.  Part of the conversation the Policy & Education Subcommittee is having is utilizing Gifts to Schools more, as well as what gets funded through fundraisers, what gets paid for with fundraisers.  Dr. Hackett used as an example South Middle School and East Middle School, sharing that both will have their major fundraiser this year, and that these fundraisers fund their afterschool activities.  He added that their fundraisers are a source of revenue and without their fundraisers, the afterschool activities at each school would not run for the students.  He knows that both schools have significant participation in them and are generally student driven based on student interest.  What has been challenging has been choosing what activities would run.  In some instances a group of students could suggest a new club and Dr. Hackett would like the flexibility to be able to do that without having the School Committee having to approve that.

Dr. Hackett shared the high school activities  and  requested Committee approval.  Mr. Cronin shared that one of the rules for student activity accounts is that the School Committee approve any group that flows money through the Activity account.  Last year this was not done but added that this is the time to implement the new procedures and noted that it is one thing the auditors do look for when auditing the accounts.  Discussion was held and the following groups will be removed and not included in the approval:  Copy Machine/Supplies, Media Center Supervisor, and Student Activity Accounts Treasurer.

Ms. Dolan inquired if there is a middle school companion list as well.  Dr. Hackett shared that the Subcommittee is discussing that currently and would hold on the middle school list until the next meeting.

Name of BHS Student Organization

  • Anime Club
  • Astronomy Club
  • Badminton Club
  • Baking Club
  • Best Buddies
  • BHS Finance
  • BHS School Store: Wamp Stop
  • BHS Show Choir
  • BHS Theatre Guild
  • Bible Study Club
  • Braintree High News
  • Chorus/Concert Choir
  • Class of 2019
  • Class of 2020
  • Class of 2021
  • Class of 2022
  • Clay Club
  • Copy Machine/Supplies ***To be Removed from List
  • Cultural Awareness Club
  • Environmental Club
  • French National Honor Society
  • Future Educators of America
  • Gaming Club
  • Gay Straight Alliance
  • Green Team
  • History Club
  • Interact
  • Jazz Band
  • Key Club
  • Math Team
  • Media Center Supervisor ***To be Removed from List
  • Mock Trial Club
  • Model U.N.
  • Music Honor Society
  • National Art Honor Society 
  • National Honor Society
  • Orchestra
  • Peer Mediation
  • Pep Band
  • Photography Club
  • Ping Pong Club
  • Quartet
  • Robotics Club
  • SADD
  • Science Club
  • Ski Club
  • Spanish National Honor Society
  • Stone Soup Literary Magazine
  • String Band
  • Student Activity Accounts Treasurer***To be Removed from List
  • Student Council
  • Video Tech Club
  • Wampatuck Yearbook

Mayor Sullivan summarized that the Committee approved a new policy the prior school year and that based on the policy, the information has been brought forward as an oversight to the process, making sure we are in compliance.  He asked if there is a set number of students required to participate in a club for a club to run.  Mr. Lee explained that clubs have been run with small numbers and that if a club wants to come into existence, then the club is established and the students get a volunteer faculty advisor for the first year to see what the interest truly is.  If it is successful and the desire is for it to continue, then a request for an advisor would be made.

Dr. Hackett summarized that the clubs brought before them have been in existence for some time now.  The Committee is now being asked to approve the funding of the stipends for these clubs through the Student Activity Funds.  He stated, if Committee members are comfortable, as amended, he would ask that they be approved. 

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to approve the amended Fall Club & Activity Positions.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

B. Overview of New State Accountability & Assessment System,

Rebecca Kidwell, Director of Technology & Accountability

Dr. Hackett invited Ms. Kidwell to bring before the Committee a high level overview of the 2018 MCAS results that were released the Thursday prior to the meeting, as well as to show the Committee the accountability data, the new formula used to calculate the results and a snapshot of the MCAS results.

Ms. Kidwell addressed the Committee and stated e that a more in-depth presentation of the analyzed results will be shared at a future School Committee meeting.  Ms. Kidwell reviewed the slide presentation below with the Committee.  She did share her concerns with the new formula and with the new formula that it would be extremely hard to meet the goals. The one noticeable difference in the formula is chronic absenteeism.

2018      Accountability Formula

I.  Elementary & Middle School Formula

A. 60% Achievement: ⅓ ELA avg scaled score, ⅓ Math avg scaled score, ⅓ Science CPI

B. 20% Student Growth: ½ ELA mean SGP, ½ Math mean SGP

C. 10% EL Proficiency by individualized, state-set, six-year targets (67% A and 23% B if <20 ELs)

D. 10% Additional Indicators: Chronic absenteeism (10%+ of enrolled days, Gr. 1-12, no min.)

II. High School Formula

A. 40% Achievement: ⅓ ELA avg scaled score, ⅓ Math avg scaled score, ⅓ Science CPI

B. 20% Student Growth: ½ ELA mean SGP, ½ Math mean SGP

C. 20% High School Completion: 4-yr grad rate, Extended engagement rate, Dropout rate

D. 10% EL Proficiency by individualized, state-set, six-year targets (48% A and 22% B if <20 ELs)

E. 10% Additional Indicators: Chronic absenteeism (10%+ of enrolled days, Gr. 1-12, no min.),
     Percentage completing advanced coursework (11th & 12th only)

2018 Accountability Formula

Progress toward improvement targets

Indicator

All students

(Non-high school grades)

Lowest performing students

(Non-high school grades)

All students

(High school grades)

Lowest performing students

(High school grades)

Points earned

Total possible points

Weight %

Points earned

Total possible points

Weight %

Points earned

Total possible points

Weight %

Points earned

Total possible points

Weight %

Achievement

ELA achievement

3

4

-

2

4

-

4

4

-

4

4

-

Mathematics achievement

2

4

-

3

4

-

3

4

-

0

4

-

Science achievement

1

4

-

-

-

-

3

4

-

-

-

-

Achievement total

6

12

60.0

5

8

67.5

10

12

40.0

4

8

67.5

Growth

ELA  growth

3

4

-

2

4

-

2

4

-

1

4

-

Mathematics growth

3

4

-

3

4

-

1

4

-

0

4

-

Growth total

6

8

20.0

5

8

22.5

3

8

20.0

1

8

22.5

High school completion

Four-year cohort rate

-

-

-

-

-

-

3

4

-

-

-

-

Extended engagement rate

-

-

-

-

-

-

3

4

-

-

-

-

Annual dropout rate

-

-

-

-

-

-

3

4

-

-

-

-

HS completion total

-

-

-

-

-

-

9

12

20.0

-

-

-

Prog. to EL prof.

EL proficiency total

2

4

10.0

-

-

-

2

4

10.0

-

-

-

Additional indicators

Chronic absenteeism

1

4

-

1

4

-

4

4

-

2

4

-

Adv. coursework completion

-

-

-

-

-

-

2

4

-

-

-

-

Additional indicators total

1

4

10.0

1

4

10.0

6

8

10.0

2

4

10.0

Weighted total

5.1

9.6

-

4.6

7.6

-

7.2

10.0

-

3.1

7.6

-

Percentage of possible points

53%

-

61%

-

72%

-

41%

-

Percentage of possible points by gradespan

57%

Weight of non-high school results:70%

57%

Weight of high school results:30%

Criterion-referenced target percentage

57%

Partially meeting targets

 

Getting into the weeds: Targets released in August.  Our % of students completing advanced coursework went from 68% at BHS in 2017 to 69.5% in 2018.  In August 2018, the state informed us that our target had been 72.6%.  With an increase of 1.5% over the previous year, we still only earned 2/4 or 50% of the available points.

From the State...

"This is still a new assessment, based on recently revised curriculum frameworks, and as such, it will take time for the results to stabilize into a reliable baseline against which real improvement can be measured." - Secretary of Education James Peyser

"It's hard to find trends because it's so new, the system, and you can't compare it to the old system….To underscore this point, I have decided to name no new underperforming schools or districts this year. I think the schools and districts need time to breathe and we need time to assess this system in a deep way." - Education Commissioner Jeffrey Riley

State Averages in Accountability
See Document for Graph

Accountability v. Other Towns:
Overall Improvement Towards Improvement Targets (%)
See Document for Graph

Keeping Randolph shows that districts with lower baseline results may have more attainable targets. 

Norwell missed the participation target for the economically disadvantaged subgroup and therefore “requires intervention.”

State Averages on MCAS
BPS v. State on % Meeting/Exceeding or %Adv./Prof.
See Document for Graph

Our Continued Achievement on MCAS
2018 BPS v. 2017 BPS on % Meeting/Exceeding or %Adv./Prof.
See Document for Graph

Conclusions

  • In general, our results are still above the state average and very strong in comparison to other local districts.
  • The state’s new accountability formula sets aggressive and narrow targets for continuous improvement.
  • The assessment system is still in transition as our remaining grades move to CBT this year and “next generation” tests/tests of updated state standards continue to transition into all grades and subjects, particularly science and high school.
  • Our MCAS results continue to speak for themselves in representing the strength of our academic program and some areas in which we will continue to grow.
  • Our accountability results provide a new lens to identify areas of success and areas for improvement.
  • As a district, we will need to determine how we prioritize and value the targets, in these specific areas, that the state sets according to a standard formula.

Ms. Kidwell summarized that Braintree continues to do very well.  In 2017 the state did not provide an Accountability Status because they were in the process of revising the formula.  She shared that with the 2018 Accountability Formula the elementary and middle school levels have one set of statistics and the high school has another.  She also shared that according to the state, the Braintree Schools are partially meeting the state targets.  She explained they are taking the data on a 100% scale and changing it to a scale from 1-4; 4 is succeeding, 3 is meeting, 2 is below target and 1 being worse than 2.

Mayor Sullivan asked about the chronic absenteeism, which is a new category, and Braintree receiving a 1, which is not a good score.  The state calculated the rate of students who were absent for 10% or more of their days in membership for the aggregate population and every subgroup.  They gave a percentage of students who were chronically absent based on the July 2017 SIMS data.  They then used a formula and applied it to that 2017 number what they perceived the number should be for 2018 if we were improving at the rate that they felt we should be.  Then they took our July 1, 2018 data and checked to see if we had improved at the rate they felt we should  for 2018. Mr. Lee highlighted that it’s not that we are not achieving at a certain rate, it’s the rate of improvement set by the  state  that we have not met.  Ms. Kidwell summarized that we truly do continue to do well.

She shared that both the Commissioner of Education and Secretary of Education both made statements acknowledging that the formula may not work 100% as planned.  Based on this information, the Commission will not assign the category of underperforming schools or districts this year.  This has allowed us to assess the data.  There are still areas where we can improve but  there are still areas where  we are very successful.

Dr. Hackett shared that the MCAS is new based on the revised curriculum frameworks.  The accountability formula is extremely problematic for many school systems across the state who are concerned about the story that it looks like it is telling.  Therefore, the state is taking a new lens on it.  The focus of this new formula is going after and seeing how underachieving students and/or disadvantaged students are performing and to raise those achievement levels. Dr. Hackett acknowledged it is a good goal.  However, because Braintree performs so well, it is harder to explain and to move the line farther out to that improvement expectation.  The stronger you are the harder it is to get better. Dr. Hackett shared that there are some things that we will need to have some serious conversation about and where to focus. He stressed it is important to understand where Braintree stands.

Ms. Kidwell shared two broad categories; requiring assistance or intervention or not requiring assistance or intervention.  Braintree falls into the not requiring assistance or intervention category.  Within that category there is a smaller category and Braintree lands with 75% of districts as partially meeting targets.  In general results are still above the state average and very strong in comparison to other local districts.

Mr. Devin commented because Braintree does so well, and that the MCAS does not encompass other fields in terms of the arts, it is hard to get the true picture of Braintree.

Dr. Hackett added that since he has been here in four years, we have gone from MCAS 1 to PARCC, to MCAS II, three years of constant change, in addition to new curriculum frameworks in most major content areas and Science Next Generation Standards.  He described it as a moving target in the realm of what the new test is going to measure. They have changed the assessment itself to get at more high level critical thinking skills and that it is very layered in responding and  the Accountability Formula is difficult to explain and present it in a way that is clear

Ms. Aborn Dolan shared what she looks at as a third option and that is to choose not to care.  She added that the education that the students get in Braintree is top notch.  Her point of view as a parent and School Committee member is that she does not care as it does not change the great education that the students get.

Dr. Hackett thanked Ms. Kidwell.  Mayor Sullivan thanked Ms. Kidwell, as well.   Dr. Hackett shared that it is his experience, that this Committee always uses the lens of what is best for Braintree.  He noted that there are some things that we should always look at.  He shared that a more comprehensive report will be presented at the next meeting.  Ms. Fiske Heger thanked Ms. Kidwell for her work.  Dr. Hackett added that Ms. Kidwell does take the lead on the testing results with support from Mr. Lee and the Directors and Principals.

C. Distribution & Review of the 2017-2018 Superintendent Self- Evaluation

Dr. Hackett shared his self-evaluation with the Committee members.  He noted that the State does require annual evaluations for Superintendents.  He shared the rubric for his evaluation and did share that the state has also changed this formula and the process.  He did feel that the change is a good change.  He shared that the rubric is broken down the following way:

  • Standard I:  Instructional Leadership
  • Standard II:  Management and Operations
  • Standard III:  Family and Community Engagement
  • Standard IV:  Professional Culture
  • 20 indicators
  • 42 elements

He shared when he looks at the rubric and the work that he had done this past year, he believes he falls into certain categories on the four standards.  He also went through the summary page of the rubric and rated himself on each one of the standards based on the work done this past school year; categories being Unsatisfactory, Needs Improvement, Proficient and Exemplary.

Dr. Hackett shared that the work in Braintree is rewarding and that it is rewarding because of the people who work in Braintree.  He shared that the staff is talented, extremely talented administrators, highlighting the Central office; Mr. Lee, Ms. Fay and Mr. Cronin.  He shared that his focus this past year has been on facilities.  He shared the relationships with Town Hall, with the Mayor, the Mayor’s office, Police Department, Fire Department, Building Inspector are all excellent and cannot be overstated.  The relationship with the union is excellent and they have worked so hard with the building projects, fielding teacher’s responses and working directly with the project managers.  Response from Hill, Shawmut, MDS is exceptional.  He added that none of this would be happening without the relationships we have.  He feels that everything done is in the best interest for the kids.  He shared that what we are doing in Braintree matters and that he loves the work, it is always rewarding and he continues to be excited to see the direction the School Department is going.

Ms. Fiske Heger shared that the Committee is happy to have Dr. Hackett as the Superintendent.  She shared that the Committee will finish Dr. Hackett’s evaluation and rate each of the standards and that the Committee will do the evaluation at a future, open meeting.

IV. FROM SCHOOL COMMITTEE

A. School Building Committee Updates

Ms. Fiske Heger asked Mr. Devin to give an update on the School Building Committee.

1. East Project:

  • Topping Off Ceremony; last piece of steel has been placed.
  • Goal is to have all enclosures done by mid-December.
  • Fields hoping to have prepped and ready to go mid-November.
  • Poured first slab and hoping to have all the other slabs poured and in by mid-December.
  • Looking to button up the building.
  • Financial update looked well.

2. South Project:

  • Currently in the Design Phase. 
  • Hoping to have design phase by July 2019, to be able start construction Spring/Summer of 2020.
  • Looking at traffic impacts with input from Police, Fire and the Highway Departments.
  • Looking at South and Ross roofs.

3. ESCO Projects: 

  • Most projects are coming to conclusion. 
  • Lighting is done. 
  • Still have boilers to be put in at the elementary level. 
  • Bathrooms are in process and close to punch list status.

Mayor Sullivan thanked Mr. Devin.  He shared that within the past two months; we have realized a $1.7 million savings due to some re-engineering.  Additionally, we will not need a new gas line which is a large savings of approximately $220,000.00.  Mayor Sullivan shared that we are financially, under budget and timeframe wise ahead of schedule.  He shared that things are moving at a good pace.   He underlined Dr. Hackett’s comments that yes it is a school system and that they are school buildings, but also stressed that they are town buildings and that it is a Town supported system.  He shared that it is critically improvement that the success of the schools offers quality and success for the town at large.  He shared that it has been a town-wide effort.  He commended Dr. Hackett for his leadership, his performance and his ability to assemble a strong team. 

B. Policy & Education Subcommittee

1. Communication & Safety Updates as Presented on September 13, 2018

Ms. Naughton shared that the committee had met twice since the last School Committee meeting. She shared that one of the meetings on September 13th, Lt. Cahoon from the BPD and Synergy 911 met with the Policy & Education Subcommittee, along with the Braintree School Safety Advocacy Group.

Dr. Hackett shared that the School Department has always had protocols in place for lockdowns, remain in place, safety precautions.  There have been discussions on should more done to prevent and plan for a critical incident.  On September 7th, the School Department spent the day participating in safety training through Synergy 911 with Lt. Cahoon and the Braintree Police Department.  Synergy 911 conducts trainings across the country and centers on post-secondary education and higher education.  He shared that all teachers, all para-educators and all administrators were trained.  Dr. Hackett added that the training was excellent, the approach was exactly what it should be, teaching how to respond to a situation whether it’s in a school or in a situation outside of the school.  It was a full day of training, hands on training, where staff participated in drills.  The response and feedback from the staff has been extremely positive.  The staff sent thanks for providing the training which made them  feel empowered and also expressed the importance of such training.  Mr. Lee shared that after any professional development, we did put out a survey to the staff and the overall response was overwhelmingly positive.  Staff was thankful and feel better prepared.  It was an appropriate and timely training.

Dr. Hackett also shared that RAVE is being utilized as the new communication system implemented throughout the town.  He informed the Committee that prior to RAVE, BPS had implemented CopSync several years ago as our emergency notification system.  Dr. Hackett shared that RAVE came out of the tragedy in Connecticut.  RAVE is a mobile alert system.  It will also be made available on all school laptops and mobile devices.  It also has a medical response feature.  It is a digital electronic panic button, allowing for a low level alert situation to be done discretely.  Physical panic buttons can be installed with an alarm system directly to the Police Department.  He added that it is a robust system, a huge upgrade and that we are fortunate to be in the position to take this step forward with our communication system. Dr. Hackett shared that a GeoField had been created for Braintree, as defined by BPS.  For example, if an incident occurs in a parking lot or on an athletic field, the RAVE message would go out directly highlighting where the incident is as long as they are in the mapped GeoField.

Ms. Naughton asked if we know when the RAVE feature will be on the laptops.  Mr. Lee said that the RAVE alert on cell phones is going out that week.  The Alert app will be deployed to the laptops after the cell phones have been done.  Dr. Hackett shared we are still running CopSync.

2. Consideration of Second Reading & Approval:

Ms. Naughton shared that there are four policies being brought forward for approval.  The Committee were given these policies as a first read on August 27, 2018.  Ms. Naughton did share that she has a few edits that she would bring to the Committee for consideration.

a. IC/ICA – School Year/School Calendar

Ms. Naughton read Policy IC/ICA to the Committee.  Ms. Dolan asked Ms. Naughton about the Blizzard Bags and how that ties into this policy. Ms. Naughton shared the particulars of Blizzard Bags.  Mayor Sullivan asked Mr. Lee how the response from families was when we used the Blizzard Bags during the last school year.  Mr. Lee shared the feedback was positive from families.  Dr. Hackett added that Mr. Lee has been working with the Principals/Directors, as well as the Union, to plan and be ready to go should we need to use this again.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mayor Sullivan to approve and adopt Policy IC/ICA – School Year/School Calendar.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

b. IKFB-R:  Graduation Ceremony Policy Dress Regulations

Ms. Naughton shared that she took additional time going over this policy and did some additional research.  She also noted that she had some additional comments and suggested amendments regarding the policy before taking a vote on the proposed policy.

She referenced Cords and Sashes.  Research showed that a lot of time the cords and sashes are provided directly to the student from the military with their signed contract.  She requested that the Committee strike the line that says “The sash must be provided directly to school administration by an official of the respective service branch” but instead change the wording to allow for the student to bring it directly to the school with the cord and sash and a copy of a signed contract.

In addition, Ms. Naughton would also like the section that says “spanning no more than six (6) inches wide.” to be changed to say, would like size of the sash to be of military issue.  Dr. Hackett did add that the discussion centered around it be military issued, knowing it has been issued to the student with documentation from a particular branch of service.  Dr. Hackett suggested that the subcommittee come back with amended language.

She also spoke of the last line of the policy, “The Braintree Headmaster reserves the right to prohibit any apparel that does not meet the above requirements.  Their decision is final, and not subject to appeal.” Ms. Naughton shared that she has an issue that it is not up to appeal.  Ms. Fiske Heger added that it would then need an appeal process.  Dr. Hackett shared that from his perspective it is very clear that it is military issued, recognized branch of service, that the student will be in the branch of service.  He did say that he does not see anything that would overturn it if all the requirements are met.  He believes that the decision being the Headmaster’s decision and not up for appeal is in line with the graduation ceremony as a whole.

Dr. Hackett suggested that we come back to the next School Committee meeting with a final draft of the policy. 

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to table the approval and to bring the policy back to the next Policy and Education Subcommittee.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

c. JJ:  Co-Curricular and Extracurricular Activities

Ms. Naughton read the proposed policy to the Committee.   Ms. Naughton read bullet point 7 of the proposed policy. 

7.  Coaches and advisors will provide a list of suggested items that parents/guardians may be asked to purchase for their child(ren) as a member of the sport/activity.  Lists will be reviewed by the Athletic Director or appropriate administrator and made available to parents/guardians prior to the start of each school year, which shall mean prior to tryouts for those sports and activities that include selection tryouts for membership. 

Ms. Naughton questioned the phrasing of “Lists will be reviewed by the Athletic Director or appropriate administrator and made available to parents/guardians prior to the start of each school year”.  She inquired what if a student tries out for a spring sport.  Dr. Hackett shared that by stating that it would be provided at the start of the school year, then parents and students would know that there may be some additional costs, out of pocket expectations, for their student athletic or for a certain activity.  Ms. Dolan added that it provides reasonable expectations for families ahead of time and that it is provided ahead of time.  Dr. Hackett added that the conversation going forward with coaches and advisors will be “what is a reasonable expectation?” 

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to approve and adopt Policy JJ:  Co-Curricular and Extracurricular Activities.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

d. JJE:  Fundraising

Ms. Naughton noted one word “Stipend” had been removed.  Otherwise the policy remains the same as the first reading. 

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Chafe to approve and adopt Policy JJ:  Co-Curricular and Extracurricular Activities, as amended.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3. Consideration of First Reading: JJE-R:  Fundraising Regulations

Ms. Naughton asked the Committee to thoroughly read this policy and that it would come back again for discussion and approval.

Ms. Dolan summarized the policy; use of funds, fundraising under $5,000 and approval process.  Those fundraising over $5,000 are considered major fundraisers and reporting of the funds.  Able to see monies coming in and going out.  Will talk about online fundraising, crowd funding.

Mayor Sullivan added the only thing he did not see there was the potential of an audit.  Curious as to whether or not there should be some type of oversight through the schools of an outside organization.  Dr. Hackett shared that the Committee did spend a large amount of time discussing this.  All fundraising is audited via the student activity funds.  However, PTO’s are their own independent organization and the School Department does not have any authority from any financial or legal perspective over the PTOs.  They do raise a lot of money and spend a lot of money and they do have their own structure.  Do have a School Advisory Board, and Dr. Hackett meets with them on a regular basis and one of the first orders of business is to discuss PTO’s.

C. Petersen Pool Update & Groundbreaking, Mayor Sullivan

Mayor Sullivan shared that he is pleased to announce that on October 10th there will be a groundbreaking on the BHS campus for the Petersen Pool. Expressed publically appreciation to members of the School committee for their work on the Committee.  Funding is in place.  Shawmut Construction is the contractor.  Prefab building being constructed in Canada.  System made onsite and assembled onsite.

Dr. Hackett shared that he has had the opportunity to watch the process and to see the effort of the Mayor to make this happen.  He has also seen the behind the scenes work.  Dr. Hackett witnessed the Mayor and his belief in getting the pool and skating rink and that he would not accept no.  Dr. Hackett congratulated the Mayor.  Mayor Sullivan thanked Dr. Hackett.

V. PUBLIC COMMENT

None

Ms. Fiske Heger shared that the next meeting had been scheduled for October 22nd.  However, with wanting to align the School Building Committee meetings with the School Committee meetings, the next meeting has been changed to November 5th at 7 pm at the Colbert Administration Building.

VI. ADJOURN

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to adjourn the meeting.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

Time Adjourned:  9:06 p.m.

 

Documents Provided to School Committee

  • Agenda
  • Draft Minutes for Approval, 8/27/2018
  • Communications & Commendations Handouts
  • Gift Approvals
  • Trip Approvals
  • Policies for Consideration:  IC/ICA, IKFB-R, JJ & JJE

Lisa Fiske Heger
Chairperson, Braintree School Committee

12/17/18

SCHOOL COMMITTEE MEETING

Monday, December 17, 2018

South Middle School

MINUTES

School Committee Present:  Cyril Chafe/Thomas Devin/Jennifer Aborn Dolan/Lisa Fiske Heger/Kate Naughton/Mayor Joseph Sullivan

Administration:  Dr. Frank Hackett-Superintendent of Schools, Mr. James Lee-Assistant Superintendent of Schools, Ms. Jennifer Fay-Director of Personnel & Student Services, Mr. Ed Cronin-Director of Finance and Operations

Student Representatives:  Molly French/Molly Smith/Molly Tempesta

Recorder: Mary Ann Cuddahy

I. CALL TO ORDER

Ms. Fiske Heger called the meeting to order at 7:00 p.m.

II. ROUTINE MATTERS

A. Consideration of Approval of Minutes: Open Sessions, November 26, 2018

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to approve the minutes for the Open Session of November 26, 2018.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

B. Communications and Commendations

1. South Shore Educational Collaborative (SSEC)

Dr. Hackett shared with the Committee that the SSEC update for December 7, 2018 was in their packets which included a month end report.   He shared that they have begun their budget process.

Dr. Hackett also added that the BHS Health Career Fair for interested juniors and seniors took place on December 5th.  The Fair was coordinated by Warren Dimmick, College & Career Readiness Teacher & Director of Guidance Anthony Garofalo.  The fair included representatives from Clinical Nutrition/Dietary, Nursing, EMT/Paramedic, Pharmacy, Home Care, Rehabilitation, Imaging/Radiology and Social Work/Behavioral Health.

2. Winter Athletic Coaching & Salary Recommendations

Dr. Hackett shared with the School Committee that Athletic Director Mike Denise submitted his recommendations for the Winter Athletic Season 2018-2019, a copy of which was included in the Committee’s packets.  Dr. Hackett asked the Committee to acknowledge Mr. Denise’s recommendations.

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to acknowledge the coaching recommendations for the Winter 2018-2019 Athletic Season by Mr. Denise.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3. SEMMEA – Junior District Music Festival

Dr. Hackett recognized the following musicians, who through a rigorous audition process, were selected to participate in the Southeastern Massachusetts Music Educators Association Junior District Music Festival.  As well, he also recognized the following music educators who worked to prepare the students for their auditions; East Middle School, Chester Laskosky and Norwood Pearson; South Middle School, Michael Coronella and Matthew Sawtelle; and Braintree High School, David Buckley, Rachel Hallenbeck and Cassandra Sulbaran.

East Middle School:
Bridget Sawyer

South Middle School:
Sean Dickerson - Viola, Chair 1A
Georgia Murray - Alto, Treble Chorus
Annaliese All - Alto, Treble Chorus
Jolin Yang – Violin, Chair II-6A

Braintree High School:
Arianna Egan-Duarte - Alto, Mixed Choir                   
Brennan Loi - Bass, Mixed Choir
Rua Fay - Soprano, Treble Chorus                             
Grace Murray - Alto Mixed Choir
Deeksha Kavalapara - Soprano, Treble Chorus

C. Gift Approvals

The following gifts were presented to the School Committee and have all been donated to support the Mission and Vision of the Braintree Public Schools.  Dr. Hackett added that a revised list was provided to each member as a gift was received late.

1. Braintree High School, gifts to schools totaling $4,500.00

a) One checking totaling $4,500.00 from the Braintree Fund for Education to purchase 3 filtered water bottle refilling stations at Braintree High School.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one checking in the amount of $4,500.00 from the Braintree Fund for Education to purchase 3 filtered water bottle refilling stations at Braintree High School.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

2. Monatiquot School Kindergarten Center; gifts to schools totaling $1,026.00  

a) Cash and checks totaling $1,026.00 from the MSKC Parent Conference Raffle.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools checks and cash $1,026.00 from the MSKC Parent Conference Raffle.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3. Morrison School; gifts to schools totaling $256.30

a) One check totaling $256.30 from the Morrison PTO to be used to purchase art supplies.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $256.30 from the Morrison PTO to be used to purchase art supplies.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

4. Bay State Textiles; gifts to schools totaling $194.50

a) Four checks in the amounts of $26.50, $53.00, $67.75 & $47.25 from Bay State Textiles.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools four checks totaling $194.50 from the Morrison PTO to be used to purchase art supplies.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

III. FROM SUPERINTENDENT AND STAFF

A. MASS Student Academic Achievement Awards

Ms. Fiske Heger welcomed the students.  Dr. Hackett shared that he was pleased to recognize BHS Seniors Umar Padela and Stanley To on behalf of the Massachusetts Association of School Superintendents as the current number 1 and number 2 students for the senior class.  Dr. Hackett shared that the award is presented to students who demonstrate outstanding scholarship, effort and leadership.   Dr. Hackett congratulated both students and invited them both to speak and share with the Committee their experiences in the Braintree Schools, as well as their future plans.

Mayor Sullivan also congratulated Umar and Stanley for their level of achievement and accomplishments, noting that he is very proud of the work that they have done at Braintree High School and wished them well for their future endeavors.    Ms. Fiske Heger also congratulated both students.

Ms. Fiske Heger also recognized Councilor Carey who was in the audience at the meeting.

B. Request for Recognition as a Student Organization at BHS

1. Veteran’s Appreciation Club

Dr. Hackett shared with the Committee two new student organizations for the Committee’s approval.

Student Vincent Miele shared with the Committee the Mission statement of the club is to respect and honor the history of the veteran’s in Braintree.  He shared that he started the club this year to try to initiate more volunteer opportunities to help the veteran’s in Braintree, noting there is a lot of history with the veterans in Braintree.  He shared that his personal goal is to attend Annapolis Naval Academy.   Vincent noted the following that the Veterans Appreciation Club has participated in this year:  The club members helped  set up the speaking event with the collaboration of the DAV’s and the veteran’s office for Veteran’s Day, they set up the VFW road race as well as participated in placing wreath’s at Quincy’s Mount Wollaston Cemetery.  In addition, Vincent noted that the club will be doing a clothing drive for veteran’s coming home.  He shared that there are 18 members in the club and that Mr. Mazza and Ms. Noone are the advisors of the meeting.

Ms. Fiske Heger thanked Vincent for setting up this club and being supportive of our veteran’s.  Mayor Sullivan added that Annapolis would be a great goal for Vincent.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mayor Sullivan to approve to establish the Veteran’s Appreciation Club at Braintree High School.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

2. Student for Student Club

Dr. Hackett shared with the Committee that Student for Student Club is a new club to help kids that don’t have the opportunity to attend school, be able to attend.  He noted that the club has chosen schools in Kinshasa, Congo to partner with.  Student Meakaela Disanka started the club and James Nichols is the Teacher Advisor for the club.

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to approve to establish the Student for Student Club at Braintree High School.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

C. Graduation Date Proposal

Dr. Hackett invited Housemasters Delery and Moynihan to address the Committee on the proposed change to the graduation day to a Friday evening.  He outlined the reasons for this proposal, primarily due to larger classes, and having to hold a graduation inside due to inclement weather.  Dr. Hackett added that moving the graduation day to Friday evening would allow for three opportunities to keep the graduation ceremony outside.  Both Dr. Hackett and Mr. Delery referenced the graduation the year prior and the dilemma of potentially moving that graduation inside due to projected inclement weather.  He shared that a lot of work had been done on this and that Mr. Delery, as Interim Headmaster for the 17/18 school year had met with parent groups and administrators at the district level to discuss the possibility of moving graduation to a Friday evening.  Dr. Hackett added that Dr. Scully has worked closely with Mr. Delery on the proposal this year.

Mr. Delery shared why it is important to avoid inside graduation, which included the bleachers inside gym would only allow for 2-3 tickets/guests, as well as growing class sizes making and inside graduation problematic.  He shared that they have also met with the parent volunteers who run the all night grad party and they are interested and would hold the All-Night Grad Party on Friday night.   Ms. Moynihan shared her experiences, the unpleasantness and difficulty with having to hold graduation inside and the necessity for it to be held outside.    

Mayor Sullivan asked the student representatives for their thoughts on the proposal.  Student representative Molly Smith shared her thoughts on a Friday evening graduation.  Molly expressed concern as it might be difficult to have a graduation party on a Friday night right after graduation with the All Night Graduation party also taking place that evening.  She shared she would rather a Saturday graduation than a Friday evening but also would not want the graduation to be inside.    Mayor Sullivan shared that he understands the intent to make the change to a Friday evening, adding that indoor graduations are problematic with the reduction in number of family members who can attend.  He asked if the weekend weather looks good, why go to with Friday evening as opposed to Saturday. 

Mr. Delery shared that another piece to the proposed change and reality is that last year there had been issues at the All Night Graduation party, and the intent of the All Night Grad party is to have a safe place for students to go after their graduation.  He noted that having both the graduation and All Night Grad party on Friday evening leaves less time for the students to potentially make less than desirable decisions.  He added with graduation ending at noon on Saturday and the All Night Grad party beginning at 11 pm, there is a lot of time for students to make unsafe decisions.  Mr. Delery summarized that in conjunction with working with the All Night Grad party volunteers and changing the graduation to a Friday night, it helps ensure a safe evening for the graduates with less time between graduation and the event. Mayor Sullivan followed up for confirmation that if the weather is predicted to be good for that Saturday, this proposal would still make Friday evening the priority graduation day.  He asked when they would decide.  Dr. Hackett shared that as a School Department, they have to make the decision now.  Dr. Hackett acknowledged Molly’s comments.  He added that his main concern is about family members not being able to attend graduation if it was to be held inside.  He also added that many families do not hold their graduation party the same day or weekend of graduation but rather do it at a later time.  He noted that last year’s attendance was huge, with many families standing behind the stage, outside.

Ms. Moynihan added that making a last minute call with the weather is difficult for families, students and faculty to plan.

Mr. Devin asked how this may impact what is going on campus, noting projects taking place next to the football field.  He asked if they have talked about the logistics of parking and the possibility that a Friday evening could affect the Granite Grill’s parking lot.  Ms. Moynihan shared that administration has not spoken with anyone regarding other parking lots and the effect.  She did note that after graduation last year, they did speak with the Braintree Police regarding parking in general.  Dr. Hackett added that in terms of the construction happening on campus, they will have a better idea during the spring time.  Mr. Devin asked if we could look into a parking plan to have minimal impact on the neighbors, it would be appreciated.  Ms. Fiske Heger shared that she is in support of the Friday night.  She agrees that they do not want to have graduation indoors.   Ms. Fiske Heger asked why the conclusion of the All Night Grad party is listed at 2:30 am as some students may not be able to drive at 2:30 am.   Mr. Delery shared that the timeframe is not in stone; conversation regarding ending time is ongoing, but that the intent is to keep kids safe. 

Dr. Hackett followed up that the All Night Grad party is not a school department event but is run by parents and is held on school property.  He shared that it is a tricky event for the school department and that the school department has a vested interest to make sure that it is a safe event.  There has been discussion about taking the party off site but the students would like for the event to be at the school. 

Ms. Aborn Dolan asked if there has ever been discussion of moving the All Night Grad party to an All Night Prom party.  Mr. Delery shared that the parent volunteer’s preference would like to keep it as an All Night Grad party.   Mr. Delery added that a few years ago the administration moved the prom to senior week, typically on a Wednesday or Thursday, and they bus all students to the venue and back to BHS.  In addition, they hold a mandatory graduation rehearsal the next morning for seniors.  This process has proven to be successful.  Ms. Dolan added that since it is a controlled event where we are transporting them to and from the prom, that it might be an alternative to the All Night Grad party. 

Mr. Chafe added that his concern is traffic at Braintree 5 Corners at 6 pm on a Friday night.  Dr. Hackett acknowledged Mr. Chafe’s concern.  Ms. Naughton asked if the student body had been asked about this. 

Mr. Delery shared that they have not spoken to the student body as a whole.  Informally, they have had conversations with the students.  What he is hearing from students is similar to Molly’s concerns.  Mr. Delery shared that it is important for two specific reasons; maximizes opportunities to have the graduation outside and with enough notice, people would make adjustments to their weekend plans and graduation celebrations.

Dr. Hackett added that he supports the change for all the reasons discussed that evening and does understand the questions raised by the Committee members.  He offered that they could bring it back to the January 14th meeting if the Committee wants or feel they need more time, they could come back for a decision at that next meeting.  Mr. Chafe shared that he would feel more comfortable to come back in January.  Dr. Hackett asked the Committee to get questions they wanted answered to Dr. Hackett ASAP so that they can make the vote at the January 14th meeting.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to table the vote on the proposed changed to the graduation day to the January 14, 2019 meeting.

ROLL CALL:  AYES –6

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

D. Wellness Presentation

Ms. Fay welcomed the Wellness team to make their presentation on the 2018-2019 Wellness Initiatives.  The presenters included Jean Afzali, Director of Nursing, Melonie Bennett, Director of Health & Wellness, Sarah Coughlin, Director of Food Nutrition, and Anthony Garofalo, Director of Guidance.  Mary Ford-Clark could not be in attendance.

Wellness Goal

To improve student success by creating and fostering a culture of behavioral, emotional, mental, physical, and social wellness that results in healthy decisions among students, staff, and the Braintree Public Schools community. 

Wellness Objectives

4.1 Develop and implement a comprehensive K-12 wellness program.

4.2 Develop a plan for supporting administrators and school personnel in effectively working with students who experience personal, social and/or emotional issues that prevent personal and academic success in and out of the classroom.

4.3 Continue to develop and enhance the integration of district-wide social/emotional learning and wellness programming that provides students with the appropriate skills needed to make effective decisions regarding conflict resolution, bullying, social media, and social pressures within all content areas and grade levels.

4.4 In coordination with Town officials, state and other agencies, support students in adopting and maintaining a healthy lifestyle that includes education on social emotional wellness and substance use.

4.5 Develop a plan that seeks to provide opportunities for students to be physically active throughout the school day and partner with community establishments to assist in promoting wellness for staff.

4.6 Strengthen our partnerships and planning efforts with the Town of Braintree and Emergency Responders in ensuring safe and healthy school environments.

Wellness Initiatives 2018-2019

•        BPS Wellness Teams

•        Kids of Promise

•        Guiding Good Choices

•        Adolescent Nicotine Cessation Program

•        Therapeutic Response to Substance Use in Schools

BPS Wellness Teams – Ms.  Bennett spoke to the Wellness team and their goals for this school year.  The 2018-19 goal of the District-wide Wellness Team is to reestablish and strengthen the district team, by assessing and reinvigorating Wellness Teams at each building. Individual schools are promoting health and wellness at various degrees. BPS wants to help build successful, robust and sustainable Wellness Teams.  The Braintree Alliance for Safe and Healthy Youth (BASHY,) part of their initiative this year, has been to advocate and really help support the wellness teams. 

BPS Wellness Teams – Ms. Coughlin spoke about the kick-off for the wellness teams districtwide, noting that the kick off meeting was held on October 4th.

•        Kick-off

•        Action for Healthy Kids’ School Health Index

•        Create and implement Goals and Objectives

•        Exploration of release day breakfast/lunch program

What’s happening so far...Ms. Afzali spoke about what is currently occurring in the schools

  • BHS -The Sharing (Brain)Tree
     
  • East MS -Planning to create an after school yoga program with students and staff
     
  • Flaherty- Character Education
     
  • Hollis - Hawk Fitness Challenge & they are piloting this in the 4th grade and this challenge will take place in home in conjunction with the schools.  In January they will extend this to the entire school.
     
  • Liberty - Character Traits recognizing students for those traits
     
  • Morrison -Kindness rocks presentation, re-painted bathrooms with inspirational messages and monthly staff breakfasts
     
  • Monatiquot - Zumba and yoga offered to staff
     
  • Ross - Character Trait each month – 5th grade students perform skits each month

STUDENT Curriculum & Programming – Ms. Bennett shared the last time that the Yellow Dress was at BHS was in 2014.  She shared that the Yellow Dress program is a one-man show that is based on women and dating violence.  This program will be held for juniors and seniors in February which is also teen dating violence awareness month. Ms. Bennett shared that both DOVE and the Braintree Women’s Club have sponsored the Yellow Dress.   In addition, Ms. Bennett shared that the Mentors in Violence Prevention students who have been trained in the Game Changer program will go into the Classrooms and speak with their peers, noting that it is very powerful.  These two programs will all happen at the same time, speaking about what is a healthy relationship and what is an unhealthy relationship and available resources to all.

STUDENT Curriculum & Programming – Ms. Afzali spoke regarding SBIRT – screening program and brief conversations with students to help identify students at risk. It is a perfect opportunity for students to have a conversation with an adult and for them to realize there are adults for them to come to talk at that time regarding drugs and alcohol.   It has been very successful through the state and in Braintree. 

  • Continue to use IHT to measure Social Emotional Learning in Health and Physical Education, (K-12)
     
  • Continue to provide substance use awareness and motivational interviewing for prevention of risky behaviors through Grade 7 and Grade 9 SBIRT.  
     
  • Medication Safety, Grade 2
     
  • Analyzing Influences, Grade 5
     
  • Skills Based Health (6, 7 &9)
     
  • Anxiety workshops at East and South
     
  • Second Step, Elementary
     
  • Leadership in Action Program
     
  • How to  Help a Friend, Grade 8  (Samaritans)
     
  • MVP Game Change‐ Anti Violence club, 9-12 
     
  • Home Alone Program, Grade 4
     
  • MARC, Grades 6-8
     
  • Boston vs Bullies, (Elementary School)
     
  • UNITY DAY, (K-12)/ Mix it Up Day (9-12)
     
  • Guiding Good Choices
     
  • Drug Story Theater, Grade 8

Ms. Afzali shared that she and Ms. Bennet went to a program in the Quincy Schools called the Drug Story Theater.  The program takes teens in the early stages of recovery from drugs and alcohol and teaches them improve theater, helping them craft their own stories into a play.  The director of the Drug Story Theater shared with the audience that the treatment of one becomes the prevention of many.  Ms. Afzali shared that after the presentation, the students can interact with the actors.  This program will be held at East Middle School on Friday, December 21st and both East and South Middle Schools will attend the program.  

Ms. Fay shared that one topic that keeps coming up each year, and that teachers have requested workshops on, is anxiety.  Mr. Garofalo shared that over the last year, specifically at the middle school level, the Guidance Counselors have incorporated lessons on anxiety.  The guidance department has held workshops on anxiety.  He shared that anxiety is the most common issue that they are all dealing with and the program/lessons is something that they will continue.   He added that their job as guidance counselors is to help students identify normal stress and anxiety, what the warning signs are, what are the techniques to be used to help alleviate the anxiety, who and when can they talk to someone, and recognizing these issues before they become a bigger program.

Mr. Garofalo also spoke about “Mix it Up Day” and student council.  He shared that students were assigned a color and during lunch time they sat with students they didn’t know.  It was a volunteer participation and a high majority of kids did it.  Mix it Up Day promoted differences, accepting differences, interacting with people they had never interacted with before.  He shared that it was a great initiative, about respecting differences and learning differences in other people. 

Molly Smith shared that it was fun and that it she felt it was a positive experience.  She shared one of the experiences a student had at Mix it Up Day and how it has had a positive lasting effect.  She added that it is nice to know you are not alone in school and hopes that they continue to do it. 

  • Implementation of comprehensive guidance curriculum at the middle schools
     
  • Key Sessions: Managing Anxiety & Social Transitions
     
  • Lunch groups
     
  • Suicide Awareness Assembly, Grades 9 & 10
     
  • Michael Fowlin Assemblies on Inclusion, Acceptance, Understanding
     
  • Yellow Dress Presentations on Dating Violence
     
  • Robert Hackenson Jr.  MBA, CAOL Professional "Edutaining" Speaker (4 Sober Thoughts Substance Awareness & Positive Choices) “See Through The Smoke” (Vaping, Tobacco & Marijuana Prevention) “Social Media Land Mines”  (Social Media Safety & Responsible Posting) and Bullying & Cyber Bullying Prevention – “Let’s Talk Respect”
     
  • Peer Mediation Program

SADD – Ms. Bennett shared that the students in SADD once again entered the Red Ribbon Contest and won. The Braintree High School's SADD students pledged their support for a drug free life.  Advisor Kelly Fox reached out to the students to see what time would work best and the SADD members meet weekly in the morning.    Ms. Bennett  shared that SADD also participated in world kindness day and unity day.

SADD Members with School Bus

Bathroom Messages from SADD

SADD Summit – Ms. Bennett recognized Peter and Heather Thompson who financially supported this summit, as well as for their support.  They were able to go to the Tirrell Room in Quincy where they shared best practices.  Dr. Hackett, Mayor Sullivan and Dr. Scully were all there.  The students were with like minded people and came back with a lot of great ideas.  Ms. Bennett acknowledged that these students make tough choices every day and it is nice to have positive reinforcement.  The Partnership supported the youth and provided transportation.

Below are pictures of SADD members and their school advisors who rotated through various workshop sessions and learned best practices from SADD chapter representatives from Braintree High School, Quincy High School and North Quincy High School.

SADD Students

SADD Students and Teachers

STAFF Professional Development – Ms. Bennett spoke regarding the upcoming PD.

  • Julie Love, MSN, APRN, PMHNP-BC, PPCNP-BC Director, McLean School Nurse Liaison Project, Understanding Anxiety
  • Trauma Informed professional development/training pilot
  • Jennifer Bolton, DOVE Relationships
  • Caitlinn Casey, BPS Teacher Calm Classroom
  • Allyson Livingstone, PhD, LICSW, Cultural Responsiveness & Inclusion
  • BOKS - a physical activity program that empowers school communities to improve their children physically, mentally and socially through the power of movement.
  • Rebecca Fidler-Therapeutic Response to Substance Use in Schools

Mr. Garolfalo spoke regarding Rebecca Fidler who came into one of the professional development days.  She specializes in Substance Abuse Treatment and her workshop was about how substance abuse could be addressed in schools, as well as prevention vs. intervention.  He noted that she is a free resource.  Mr. Garofalo added that they are going to work directly with Ms. Fidler and shared the many examples of how this may work in the future. 

STAFF Trainings

This winter/spring, Braintree Public Schools will be training staff and sharing resources with the BPS community on Substance Use Awareness and Suicide Awareness.

The goal for both trainings will be to educate/train staff to recognize early warning signs and behaviors that indicate a student may be experiencing substance use problems or may be at risk for suicide or self-harm.  Faculty and staff will be made aware of “building-based referral systems and other protocols to follow.”

BPS FAMILY & COMMUNITY Outreach Ms. Bennett spoke to the varying speakers coming into the schools over the school year courtesy for BASHY.

Braintree Alliance for Safe and Healthy Youth (BASHY)

  • Current Trends - Caron Foundation November 14th 6:30pm at Braintree High School
  • Dr. Elizabeth Englander (coffee talk) Digital Citizenship - Town Hall March 20, 2019 9:30am Town Hall
  • The Impact of Technology and Social Media, Julie Love March, 28, 2019
  • Social Host Law (Jennifer Rowe from the DA’s office) May 2, 2019 6:30pm BHS
  • LGBTQ+ Education (Spring 19)

BPS FAMILY & COMMUNITY Outreach

  • 9th Grade Parent Orientation: Managing Social and Emotional Transition
  • Website updated with direct links to many health and wellness community resources including expert medical, mental health, substance use, and social emotional resources.
  • Resources for substance use and support given to all 7th and 9th grade families and students.
  • Videotaping with BCAM evening wellness presentations for families.
  • Providing important health and wellness information and forms in many languages for non-English speaking families.
  • Guiding Good Choices

Town of Braintree Wellness Portal

Employee Assistance Program (EAP)

http://www.allonehealth.com/MIIAEAP/Assets/Pdfs/MoreInformation/Employers/School_Flyer.pdf

INTERFACE Referral Service

Braintree parents/guardians of school-aged children who need assistance locating a trained mental health professional can call the INTERFACE Referral Helpline. Callers will be matched with licensed mental health providers from an extensive database.  Each referral meets the location, insurance and specialty needs of the caller.  Families can also learn about mental health resources in and around Braintree.

INTERFACE Referral Service:  interface.williamjames.edu

INTERFACE Referral Helpline:  1-888-244-6843

https://vimeo.com/301852510/ebcdb5f144

Grants and Partnerships – Ms. Fay thanked the many partners listed below

  • Youth Opioid Prevention Grant
  • MVP Mentors in Violence Prevention - Game Change School
  • Essential School Health Services Grant
  • Braintree Community Partnership on Substance Use
  • Ryan Thompson Foundation
  • Braintree Women’s Club
  • Sun Will Rise Foundation
  • DOVE
  • New England Dairy Council-Hot Chocolate Milk

Ms. Aborn Dolan commented that she is appreciative of all the work being done.  She asked if the Yellow Dress Program covers the concept of consent for both the young men and woman.  Ms. Bennett responded that they do address consent for both males and females.

Ms. Dolan’s second question was why is anxiety such a big issue.  Mr. Garofalo spoke about the added pressures that get put on kids at a younger age, as well as social media and everything being instantaneous.  It comes to kids much earlier and he shared that anxiety and depression come hand and hand.  Ms. Dolan thanked the Wellness Team for addressing these issues and for all that they do.

Mayor Sullivan offered his thanks and appreciation for the comprehensive work they are doing.  Mayor Sullivan added that the work being done is preventative and important and sends a strong message community wide.  Mayor Sullivan shared that they want residents and students to be aware of this.  He referenced the EAP program and the fact that it extends to family members.   Mayor Sullivan read the wellness goal and spoke of the work being done around this goal. 

Dr. Hackett recognized that by identifying wellness as a goal area, it has made a difference in both our students and staff, making sure that that we are well and that our students are well.  If we are not well, then learning is secondary.  He acknowledged how proud he is on the great work that is being done.  He thanked all the presenters.

8:20 p.m. Mayor Sullivan excused himself from the meeting.  Prior to leaving, he shared that Dr. Hackett’s evaluation would take place that evening and shared his support of the superintendent and thanked him for his work and extended his best. 

E. Student Achievement Report

Ms. Kidwell, Dr. Clifford, Mr. Roberts and Mr. Garofalo presented the Student Achievement Report.  Ms. Miller was not able to be in attendance.  Ms. Kidwell shared that the data they would be talking about would be about testing from the 17/18 SY.

A copy of the student achievement report presentation is included in the minutes.

Ms. Kidwell shared an overview of what they would be presenting:

  • Next-Gen MCAS achievement & comparisons to state results
  • Legacy MCAS achievement
  • SAT comparisons to state & national results & two-year trend
  • ACT & AP multi-year trends in participation & achievement
  • Next steps & planning

NEXT-GENERATION MCAS RESULTS
Next-Generation
Massachusetts Comprehensive Assessment System (MCAS)

Grades

3-8

Subject(s)

English Language Arts & Mathematics (and adding Science)

Score Range

440-560

Performance Levels

Not Meeting Expectations - Exceeding Expectations

 

Spring 2018

•        Grades 4, 5, 7 & 8 took both subjects on computers

•        Grades 3 & 6 took both subjects with paper and pencils

Spring 2019

•        Grades 3-8 will take both subjects on computers

•        Next Generation Science MCAS is coming to Grades 5 & 8

2018 Next Generation ELA MCAS Results

 

Meeting or Exceeding Expectations

Exceeding Expectations

Meeting Expectations

Partially Meeting Expectations

Not Meeting Expectations

Avg. Scaled

Score

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

Grade 3

67

52

13

9

54

43

29

41

4

7

510.8

Grade 4

71

53

16

10

55

43

26

38

3

9

509.7

Grade 5

72

54

14

6

58

48

26

38

2

8

511.7

Grade 6

58

51

10

10

48

40

37

37

5

12

504.8

Grade 7

59

46

9

8

50

38

34

39

7

15

503.7

Grade 8

62

51

10

10

52

41

30

34

8

15

505.5

Grades 3-8

63

49

11

7

53

42

33

41

4

10

507.7

 

2018 Next Generation ELA MCAS Results

ELA MCAS Results Graph

2018 Next Generation Math MCAS Results

 

Meeting or Exceeding Expectations

Exceeding Expectations

Meeting Expectations

Partially Meeting Expectations

Not Meeting Expectations

Avg. Scaled

Score

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

Grade 3

66

50

11

10

54

40

29

38

5

12

508.4

Grade 4

61

48

12

7

49

41

35

39

4

13

505.4

Grade 5

60

46

4

5

55

41

36

44

4

10

503.2

Grade 6

61

47

9

7

52

41

35

42

4

11

505.7

Grade 7

54

46

7

7

47

39

44

40

2

12

503.8

Grade 8

56

50

8

8

48

41

39

38

5

12

502.6

Grades 3-8

59

48

9

7

51

40

37

40

4

12

504.8

 

2018 Next Generation Math MCAS Results

Math MCAS Results Graph

LEGACY MCAS RESULTS

Legacy Massachusetts Comprehensive Assessment System (MCAS)

Grades

5, 8, 9 & 10

Subject(s)

Science in Grades 5, 8 & 9; English Language Arts & Mathematics for Grade 10 only

Score Range

200-280

Performance Levels

Warning/Failing - Advanced

 

Spring 2018

•        Science tests in Grades 5 & 8 were computer-based

•        9th graders participated in a computer-based field test of science questions

Spring 2019

•        Grades 5 & 8 science tests will still be computer-based

•        9th graders will participate in a second round of computer-based field testing in Science

•        Grade 10 ELA and Grade 10 Math will be computer-based

2018 Science MCAS

Grade and Subject

Proficient or Higher

Advanced

Proficient

Needs Improvement

Warning/ Failing

CPI

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

GRADE 5 Science

72

47

38

18

34

30

24

39

3

13

90.1

GRADE 8 Science

43

35

6

4

37

31

45

44

12

21

75.6

GRADE 9 (& 10) Science

86

74

43

32

43

43

11

21

3

5

95.9

ALL GRADES Science

67

52

29

18

38

35

27

35

6

13

87.2

 

2018 Science MCAS Results

Science MCAS Results Graph

2017 HS ELA & Mathematics MCAS

Grade and Subject

Proficient or Higher

Advanced

Proficient

Needs Improvement

Warning/ Failing

CPI

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

DISTRICT

STATE

GRADE 10 ELA

96

91

62

51

34

40

1

6

3

3

99.1

GRADE 10 Math

90

78

62

51

28

27

7

14

4

8

97

 

HS ELA & Mathematics MCAS

% Proficient/Advanced

HS ELA & Math MCAS % Proficient/Advanced

NEW SAT RESULTS

New SAT - Year 2

Grades

Class of 2018; in Grade 11 and/or 12

Subject(s)

Evidence-based Reading & Writing (EBRW) and Mathematics

Score Range

200-800 on each subtest; total score of 400-1600

 

•        “Old” SAT (2400) vs. “New” SAT

•        Essay is optional on the new SAT

•        Changes to vocabulary and reading goals

•        Changes to the Math portion include:

•        Calculator and non-calculator sections

•        De-emphasis on Geometry

•        Increase focus on Algebra and Modeling

•        Addition of Trigonometry

 

SAT Results 2018

 Year

% of class who took SAT

Evidence-based

Reading & Writing

Mathematics

BHS

MA

US

BHS

MA

US

2017

88%

579

562

536

585

563

531

 

2018 SAT Results

ACT & AP RESULTS

ACT

Grades

Class of 2017; in Grade 11 and/or 12

Subject(s)

English, Mathematics, Reading, and Science with a Composite

Score Range

1-36

•       ACT test is used by colleges and universities in admissions determinations, providing scores on

•       BHS continues to encourage students to consider the ACT as a companion or alternative to the SAT in demonstrating academic readiness

 

ACT Results

Year

English

Mathematics

Reading

Science

Composite

BHS

MA

US

BHS

MA

US

BHS

MA

US

BHS

MA

US

BHS

MA

US

2014

22.7

24

20.3

24.8

24.6

20.9

23.7

24.5

21.3

23.5

23.5

20.8

23.8

24.3

21

2015

23.2

24.2

20.4

24.7

24.6

20.8

24.1

24.6

21.4

23.5

23.8

20.9

24

24.4

21

2016

23.6

24.4

20.1

26.1

24.9

20.6

25.2

25.3

21.3

24.2

24.1

20.8

24.9

24.8

20.8

2017

23.5

25.4

20.3

24.8

25.3

20.7

24.9

25.9

21.4

23.7

24.7

21.0

24.4

25.4

21.0

2018

25.1

25.5

20.2

25.9

25.2

20.5

26.3

25.9

21.3

25

24.7

20.7

25.7

25.5

20.8

 

 

 

 

 

 

 

 

ACT Participation & Performance at BHS

ACT Participation and Performance

  • Increased number of AP students this year
  • Ms. Fiske Heger asked if the essay is optional, why would a student complete the essay.  Mr. Garofalo shared that some schools require essays while others do not.
  • Ms. Dolan shared her opinion on testing and that kids are more than just a score.

Advanced Placement (AP)

Grades

Grades 9, 10, 11 and 12

Subject(s)

English, Math, Science, Social Studies, World Languages, Arts

Score Range

1-5

Performance Levels

Colleges generally grant credit or placement for scores of 4 or 5; policies are set by individual colleges*

*In some cases, credit is also granted for a score of 3

 

AP Results: English, World Languages & History/Social Sciences

 

2014

2015

2016

2017

2018

Subject

#

% Score

3+

#

% Score

3+

#

% Score

3+

#

% Score

3+

#

% Score 3+

All Subjects

608

92

635

80

681

85

598

87

698

85

English Lang/Comp

70

99

52

96

45

96

35

100

27

100

English Lit/Comp

81

91

55

95

47

98

30

100

34

94

French Lang

14

100

15

93

9

100

11

100

13

100

Spanish Lang

25

100

38

100

30

97

29

100

44

100

History: European

23

83

23

87

33

91

44

77

56

84

History: U.S.

113

81

108

74

92

86

109

83

100

88

Psychology

98

97

98

93

122

93

100

99

112

96

 

AP Results: Math, Computer Science & Science

 

2014

2015

2016

2017

2018

Subject

#

% Score

3+

#

% Score

3+

#

% Score

3+

#

% Score

3+

#

% Score 3+

All Subjects

608

92

635

80

681

85

598

87

698

85

Calculus AB

46

100

28

96

33

100

23

100

23

100

Calculus BC

12

100

14

93

11

100

11

100

14

100

Computer Science A

 

 

15

60

9

89

 

 

25

76

Comp Sci Principles

 

 

 

 

 

 

14

100

9

56

Statistics

 

 

33

67

37

81

40

70

44

77

Biology

10

100

14

100

41

90

22

100

29

97

Chemistry

26

96

18

56

42

81

19

84

16

88

Environmental Sci

23

65

19

68

22

82

11

82

16

75

Physics I

 

 

65

35

66

37

63

56

84

39

Physics II

 

 

22

68

20

85

26

96

18

100

 

# of AP Exams Taken

# AP Exams Taken

# of Students Participating in AP Exams

# Students Participating in AP Exams

 

A word about ratings & rankings...

•        Metrics include only specific data

•        Metrics only answer certain questions

•        Metrics on for-profit sites exist for reasons other than “the public good”

•        Braintree continues to perform very well in relation to other districts of comparable size and demographics

 

Next Steps

MCAS

•        Prepare for computer-based testing in ELA & Mathematics in grades 3 & 6

•        Prepare for computer-based testing in Science in grades 5 & 8

•        Prepare for computer-based Next Generation High School MCAS testing with transitional competency determinations for graduation

•        Utilize test design and sample questions from the state in training for teachers and students

•        Increase students’ opportunities to practice with online tools

•        Continue data analysis and tutoring programs at BHS

•        Continue to analyze areas for targeted intervention

•        Provide support for students reaching competency determination

ELA, Math & Science

•        Further develop student-centered pedagogy as described in the strategic plan, with a focus on students who are partially meeting or not meeting expectations

•        Provide students practice with rigorous writing opportunities & critical thinking problems

•        In school and district grade level teams, analyze data to identify curriculum focus areas for the year

•        In school data teams, analyze individual student performance level and SGP scores to ensure supports are in place

•        Continue work aligning curriculum and assessments to the 2016 MA STE standards

New SAT

•        Analyze SAT data in regard to college admissions

•        Continue to implement enhanced SAT Lab

•        Continue improved Community & Continuing Education classes in partnership with academic departments

•        Continue to develop recommendations for test-takers on the function of the Essay section

ACT

•        In support of BPS Strategic Plan goals, continue to promote increased ACT participation

•        Explore on-campus opportunities for ACT preparation

AP

•        Continue focus on broad enrollment, opportunity & equity

•        Look for ways to expand AP Computer Science offerings, while recruiting a diverse group of students to enroll

•        Implement the updated AP English sequence to include 11th graders in AP English Language and 12th graders in AP English Literature

 

Ms. Fiske Heger asked if the essay section on the SAT is optional, why a student would complete it.  Mr. Garolfalo answered that they should answer the essay question based on the schools the student is applying to.  Mr. Garofalo shared that some require it and some do not require it.  Mr. Garofalo reported that if they take the essay more than once, they should complete the essay portion at least once.

Ms. Dolan asked with the next steps for the ELA, Math and Science focusing on students who are partially meeting and not meeting expectations, what would that look like?  Ms. Kidwell responded they are the two lower levels on the Next Generation MCAS.  Ms. Dolan asked if we are doing something literally with those students and does it take them away from the typical classroom studies.  Ms. Kidwell stated that it does not take them away from the typical classroom studies but rather gives them access to the typical curriculum so that they can perform at grade level.  Mr. Roberts commented that the classroom teacher is aware of the student who did not perform well and the director’s work with teachers who have not met the expectations so that they do succeed.

Ms. Dolan asked why we encourage more students to take AP courses.  Mr. Garofalo shared it is about getting more students to take more advanced, rigorous course work which will prepare them for higher education.  Taking an AP course and getting college credit is an added bonus.  Ms. Kidwell added that there are so many students in the high school and district that are successful in so many ways.  Some students come easy to this realization and others are not so quick to realize and they would never want them to miss the opportunity of taking one AP course.

Ms. Naughton thanked the Committee for putting together the MCAS information.  Ms. Naughton asked in regards to the AP scores, what would the score look like if we were to change the score to 4+ compared to 3+ and what type of school/university would accept the 3 as opposed to a  4 or 5.  Mr. Garofalo responded that 61% of the exams taken are at a 4 or above and 85% are at a 3 or above.  Mr. Garofalo responded that the state schools are still accepting 3.  Private schools are not as easily getting credit as they once did.    Mr. Devin shared his thoughts on the AP exam and the many different ways an AP course can help a student.  He summarized by stating that he feels AP courses are a valuable tool.

Dr. Hackett thanked the team for all the work that they do and for their presentation.  He shared that the school district works very hard to keep up with the standards that are changing and to make sure instructionally that we are paying attention to the students in the classroom. We ask questions about “teaching to the test” and how to get kids ready for the test and what we do if they do not perform well on the test.  Dr. Hackett added that he sees and hears that it is much more about making sure we are teaching a high quality curriculum, based on the standards, that meets the needs of the students in front of the teachers, that it is done sequentially and that it moves with the students so that the curriculum is separate, yet connected with the frameworks.  He added that what is important is that there is excellent teaching and learning happening in the classroom and it shows on the test results.  The new MCAS are better aligned to the standards and if we are teaching and the curriculum is centered around the standards, and then kids should do better.  Not reacting to how they perform on one test but also driven by teacher observation.  The tests are all about giving kids every opportunity to be successful.  Dr. Hackett added that AP is aspirational and we need to make sure we are creating equity among the student body and that we provide the supports they need to be successful.  He added that we are not reacting to data but are trying to make sense of it to get better at what we are doing with the students. 

Ms. Fiske Heger shared with the data team her appreciation of their work every day. 

 

IV.  FROM THE SCHOOL COMMITTEE

A.  School Building Committee Update

Mr. Devin addressed the Committee regarding the School Building Committee meeting which had taken place prior to the School Committee meeting. 

  • East Middle School – Representatives from MDS and Shawmut spoke to the Committee regarding the building being tight to the weather at the first of the year.  Drywall will be hung in February and they will be resealing the concrete floors.  He added that you can see online what is occurring at East.
     
  • South Middle School– Currently in the preliminary design portion, looking at preferred schematic report and what it will look like.  At the beginning of the project, they had been looking at an accelerated design phase but it has been determined that may not be in the schools’ best interest.  Completion date is estimated to be in the summer of 2022.  The original schedule, will allow for better design and allows us to maximize the eligibility of grants through the MSBA.
     
  • Ross and South Roof Projects – Punch lists are complete and quality control has been completed. 
     
  • ESCO Projects – He shared that the boilers will be installed next year.
     
  • Other work in the district – He shared that they looked at the current computer based maintenance based system called School Dude.  Took a vote to go to a more robust program initiative for the schools. 

Dr. Hackett expanded that with the design project at South, hope had been to accelerate the project but the design project is more complicated than at East and we will need more time and therefore, stay with the original timeframe.

B.  Policy & Education Subcommittee

Ms. Naughton shared that the Policy & Education Subcommittee met on December 4th.  Ms. Naughton requested that Policy BEC:  Executive Session and Policy BEDG:  Minutes be removed from a vote that evening so that the Policy & Education Subcommittee take a second look.

1.  Consideration of 1st Reading & Approval

a)  Policy BE:  School Committee Meetings

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adopt Policy BE:  School Committee Meetings.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

b)  Policy BEC:  Executive Sessions – Removed from Vote

c)  Policy BEDA:  Notification of School Committee Meetings

VOTED UNANIMOUSLY:  Upon a motion by Mr. Chafe and seconded by Mr. Devin to adopt Policy BEDA:  Notification of School Committee Meetings.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

d)  Policy BEDB:  Agenda Format

VOTED UNANIMOUSLY:  Upon a motion by Mr. Chafe and seconded by Mr. Devin to adopt Policy BEDD:  Agenda Format.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/

Ms. Fiske Heger/Ms. Naughton

e)  Policy BEDD:  Rules of Order

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adopt Policy BEDD:  Rules of Order.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

f)  Policy BEDF:  Voting Methods

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adopt Policy BEDF:  Voting Methods.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

g)  Policy BEDG:  Minutes – Removed from Vote

h)  Policy GBEA:  Staff Ethics/Conflict of Interest

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adopt Policy GBEA:  Staff Ethics/Conflict of Interest.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

C.  Report on Joint MASS/MASC Conference

Ms. Fiske Heger reported that Ms. Aborn Dolan had shared with the Committee that she had recently attended the joint MASS/MASC Conference.  She provided the Committee with the following summary of speakers and subjects covered.   Ms. Aborn Dolan shared with the Committee information from the conference that she found beneficial.

https://www.dropbox.com/sh/e6kxvygyhkoom2l/AAA3J7fVqk9Pq93P4vA-5sN-a?dl=0

  • Beyond the Curriculum (Aaron Polansky, Supt Old Colony Reg Voc-Tech). This guy is pretty much the Tony Robbins of superintendents. His presentation was very dynamic and heavily focused on making emotional connections with students.  He told a few stories from his career about how those connections made tremendous differences in the kids' lives. No presentation posted.
     
  • Change Can Happen: Four Pillars to Create Successful and Lasting School Cultures (Maureen Cohen, Asst Supt Mendon-Upton, Paul Vieira, Asst Supt Ashland). This was an amazing presentation and worth the price of admission to the conference on its own. I won't do it justice so the presentation is here. Lots of good food for thought on questioning assumptions on what can and can't be done. https://bit.ly/2DenBsJ
     
  • New Planning for the 21st Century (Jim Hardy, MASC Field Director). In this presentation, Jim talked about a strategic plan being a tool to let the whole community know where the district is headed, and emphasized using it as a tool on an ongoing basis. He went through each element of a plan in detail; the presentation is at the Dropbox link and is called Strategic Planning.
     
  • Getting the Most Out of Your School Business Office (Tracy Novick, MASC Field Director; Brian Allen, School Business Officer, Worcester PS). This was another great presentation and really exposed the wealth of data available (to me, at least).  It definitely brought budget items into perspective and showed how we can use and share the info. It was helpful to me to hear them say that narratives are super important to include when presenting data, not just the numbers. They talked a lot about MASBO which I figured we were already involved with. Presentation at the Dropbox link and is called School Business Office.
     
  • Future Perspective on School Design and Construction (Michael Richard, Supt West Springfield, Collier Project Mgmt rep, architects). This is one I probably should've stepped out of.  It was all about building brand new schools.  There were some cool ideas, but overall you'd need yards of space within existing schools to create the collaborative spaces they discussed.  No presentation.
     
  • Accountability (Tracy Novick, MASC Field Director; Rob Curtin, Assoc Dir Data & Accountability, DESE).  The presentation has a lot of info in it that will probably find useful.  It's at the Dropbox link and is called Accountability Presentation.
     
  • Strengthen Your School District's Brand in the Community (Glenn Koocher, MASC Exec Dir; Chris Horan, Horan Communications).   This was a pretty good presentation - Chris is working on a rebrand for MASC right now and shared some of that. But mostly he talked about outbound communications and their value to a variety of constituents. Some schools have communications/pr/engagement type of roles who can establish an overall communications plan which of course helps a lot! A few suggestions he had: have the superintendent write an email 1x/month about a current topic of interest in the schools and send it to influencers in town - gov't, non-profits, church groups, senior center leadership. Loop these people in now to help garner their support for school funding in the future if needed.  Loop seniors into schools by inviting them to school events like concerts or bazaars or to read to kids! Presentation at the Dropbox link and is called Horan Branding.
     
  • MASC Division III meeting. We have a new chair for our division but unfortunately I didn't write his name down.  He mentioned they are talking about instituting a legislative chair/subcommittee to SC.  They talked about some meetings they'll be having in the spring.  Then we had some free discussion and other schools mentioned they have the high school members of SC give a little report on what's going on at the HS at each meeting. I think it would be great if we did this also but we have to give them some notice.  

D.  Superintendent Evaluation

Ms. Fiske Heger shared that at the October 1st School Committee Meeting Dr. Hackett shared with the Committee his self-evaluation for his annual evaluation.  Each Committee member had an opportunity to review it and comment.  Dr. Hackett grades himself and it is up to the Committee to also grade the Superintendent.

Ms. Fiske Heger shared that there are four standards and within the standards there are a total of 20 indicators and within the indicators a total of 39 elements that the Superintendent is graded on.  The breakdowns and descriptions are as follows:

  • Standard I:  Instructional Leadership.  The education leader promotes the learning and growth of all students and the success of all staff by cultivating a shared vision that makes powerful teaching and learning the central focus of schooling.

o   Indicator IA:  Curriculum Indicator

o   Indicator IB:  Instruction Indicator

o   Indicator IC:  Assessment Indicator

o   Indicator ID:  Evaluation Indicator

o   Indicator IE:  Data-Informed Decision Making Indicator

  • Standard II:  Management and Operations.  Promotes the learning and growth of all students and the success of all staff by ensuring a safe, efficient, and effective learning environment, using resources to implement appropriate curriculum, staffing and scheduling.

o   Indicator IIA:  Environment Indicator

o   Indicator IIB:  Human Resources Management & Development Indicator

o   Indicator IIC:  Scheduling & Management Information Systems Indicator

o   Indicator IID:  Law, Ethics & Policies Indicator

o   Indicator IIF:  Fiscal Systems Indicator

  • Standard III:  Family and Community Engagement.  Promotes the learning and growth of all students and the success of all staff through effective partnerships with families, community organizations, and other stakeholders that support the mission of the school and district.

o   Indicator IIIA:  Engagement Indicator

o   Indicator IIIB:  Sharing Responsibility Indicator

o   Indicator IIIC:  Communications Indicator

o   Indicator IIID:  Family Concerns Indicator

  • Standard IV:  Professional Culture.  Promotes success for all students by nurturing and sustaining a school culture of reflective practice, high expectations, and continuous learning for staff.

o   Indicator IVA:  Commitment to High Standards Indicator

o   Indicator IVB:  Cultural Proficiency Indicator

o   Indicator IVC:  Communications Indicator

o   Indicator IVD:  Continuous Learning Indicator

o   Indicator IVE:  Shared Vision Development

o   Indicator IVF:  Managing Conflict Indicator

Ms. Fiske Heger also shared the grades that the School Committee gave Dr. Hackett for each standard.  The grade choices are unsatisfactory, needs improvement, proficient and exemplary.  The grades were as follows:

  • Standard I:  Instructional Leadership.  Proficient
  • Standard II:  Management and Operations. Exemplary
  • Standard III:  Family and Community Engagement. Proficient
  • Standard IV:  Professional Culture. Proficient

Ms. Fiske Heger opened up to the School Committee members for any additional comments. 

Ms. Dolan shared that she feels Dr. Hackett is doing a great job.  Mr. Devin acknowledged Dr. Hackett’s willingness to speak to the members at any time, answer the hard questions and alerting them of all important information. He added that communication is key and that he brings insight from other districts.  Ms. Naughton commented that she was cleaning out some paperwork and she found some favorable notes on Dr. Hackett’s interview and she feels the same way today as she did when she first met him.  Mr. Chafe acknowledged the communication between Dr. Hackett and the members and that he has the guts to face unpopular issues.  He acknowledged the hard work with the roof projects at South and Ross.  Mr. Chafe shared his appreciation.

Ms. Fiske added her comments on Dr. Hackett’s instructional leadership, management and operations, family and community engagement and professional culture noting his collaborative ways, his commitment to high standards, willingness to listen and address ideas and concerns, accessible to parents, attends PTO meetings and small parent groups, effectively works and communicates with the Mayor’s office and the public and is well respected.  Ms. Fiske added that the facilities and management has been his focus this year, included major challenges to the facilities and hiring a new headmaster for Braintree High School, as well as the wellness emphasis, implementation of the RAVE program, ongoing work with the subcommittees and school building committee, to name a few highlights and positive contributions.

Dr. Hackett added that he is happy to work with all of them.  He appreciates the open communication between the School Committee and his leadership team.  He recognized there is a lot of room for growth in his own professional development and things that he can do better.  He thanked the Committee for their positive evaluation and is glad to be part of Braintree and to be able to make a difference.

V.  PUBLIC COMMENT

  • Next School Committee Meeting is January 14th  and January 28th 7 pm

VI. ADJOURN

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adjourn.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Jennifer Aborn Dolan/Ms. Fiske Heger/Ms. Naughton

Time Adjourned:  9:25 p.m.

 

Documents Provided to School Committee:

  • Agenda
  • Draft Minutes for Approval, 11/26/2018
  • SSEC Update
  • Coaching Recommendations & Salaries
  • SEMMEA Junior District Commendation
  • Gift Approvals 
  • Graduation Date Proposal
  • Wellness Presentation
  • Student Achievement Report (Handed out at School Committee)
  • Policies:  BE, BEC, BEDA, BEDB, BEDD, BEDF, BEDG & GBEA
  • Report – MASS/MASC Joint Conference
  • Superintendent’s Evaluation 2017-2018

Kate Naughton
Acting Recording Secretary

11/5/18

                                         School Committee Meeting

Monday, November 5, 2018

Colbert Administration Building

Minutes

School Committee Present:  Cyril Chafe/Thomas Devin/Jennifer Aborn Dolan/

Lisa Fiske Heger/Mayor Joseph Sullivan;  Kate Naughton-Remote Participation

Administration: Dr. Frank Hackett, Superintendent of Schools
Mr. James Lee, Assistant Superintendent of Schools
Ms. Jennifer Fay, Director of Personnel and Student Services
Mr. Edward Cronin, Director of Finance and Operations

Recorder: Mary Ann Cuddahy

 

I. CALL TO ORDER

Ms. Fiske Heger called the meeting to order at 12:45 p.m.

II. ROUTINE MATTERS

South Middle School Preliminary Design Program (PDP):  Vote to approve and Submit document to MSBA.

Mr. Devin shared with the School Committee members the steps of the Preliminary Design program (PDP), including alternatives, for the South Middle School project.  He summarized that by approving to authorize these steps, the Owner’s Project Manager could then submit the paperwork to the MSBA.

The Town of Braintree School Building Committee (SBC) has completed its review of the Feasibility Study Preliminary Design Program (PDP) for the South Middle School Project (the “Project”) and, on November 5, 2018, the Braintree School Committee voted to approve and authorize the Owner’s Project Manager to submit the Feasibility Student Preliminary Design Program related materials to the MSBA for its consideration.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mayor Sullivan to approve and authorize the Owner’s Project Manager to submit the Feasibility Student Preliminary Design Program related materials to the MSBA for its consideration.

ROLL CALL:  AYES – 6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

III. ADJOURN

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mayor Sullivan to adjourn the meeting.

ROLL CALL:  AYES – 6

Mr. Chafe/Mr. Devin/Ms. Aborn Dolan/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

Time Adjourned:  12:48 p.m.

Documents Provided to School Committee

  • Agenda
  • South Project Work Plan Schedule
  • Packet including Introduction, Evaluation of Existing Conditions, Preliminary Evaluation of Alternatives
  • Authorization for Remote Participation in a Public Meeting

Lisa Fiske Heger
Chairperson, Braintree School Committee

11/26/18

SCHOOL COMMITTEE MEETING

Monday, November 26, 2018

Colbert Administration Building

MINUTES

School Committee Present: 

  • Cyril Chafe
  • Thomas Devin
  • Lisa Fiske Heger
  • Kate Naughton
  • Mayor Joseph Sullivan

Administration: 

  • Dr. Frank Hackett, Superintendent of Schools
  • Mr. James Lee, Assistant Superintendent of Schools
  • Ms. Jennifer Fay, Director of Personnel & Student Services
  • Mr. Ed Cronin, Director of Finance and Operations

Student Representatives: 

  • John Harrington
  • Molly French
  • Molly Tempesta

Recorder:   

  • Mary Ann Cuddahy

 

I.  CALL TO ORDER

Ms. Fiske Heger called the meeting to order at 7:02 p.m.

 

II.  ROUTINE MATTERS

A.  Consideration of Approval of Minutes: Open Sessions, October 1, 2018 & November 5, 2018

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to approve the minutes for the Open Session of October 1, 2018.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to approve the minutes for the Open Session of November 5, 2018.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

B.  Communications and Commendations

1.  SEMMEA

Dr. Hackett recognized the following musicians, who through a rigorous audition process, were selected to participate in the Southeastern Massachusetts Music Educators Association Senior District Music Festival.  As well, he also recognized Mr. David Buckley and Dr. Cassandra Sulbaran for their dedicated work with their students.

  • Honson Chan - Tenor (Concert Choir)
  • Liam Horne - Bass (Concert Choir)
  • Meghan Kenny - Bass Clarinet - Chair 1 Band - All-State Recommendation (Band)
  • Brendan McMullin - Tenor - All-State Recommendation (Concert Choir)
  • Kristin Ng - Violin - Chair 1-6B - All-State Recommendation (Orchestra)
  • Benjamin Nguyen - String Bass - Chair 7
  • Rahul Prasad - Bassoon - Chair 1 Orchestra - All-State Recommendation (Band)
  • Anthony Samuel - Tenor - All-State Recommendation (Concert Choir)
  • Matthew Shea - Bass (Concert Choir)
  • Lyjah Torres-Reyes - Alto (Concert Choir)
  • Cindy Tsang - Cello - Chair 4A - All-State Recommendation (Orchestra)

2.  South Shore Educational Collaborative (SSEC)

Dr. Hackett shared with the Committee that the SSEC update for October was in their packets which included a month end report.

C.  John & Abigail Adams 2019 Scholarship Recipients

Dr. Hackett congratulated the 2019 John & Abigail Adams Scholarship recipients.  He noted in order for a student to be eligible for the John & Abigail Adams scholarship, the following must occur:

  • score at the Advanced performance level on one of the three high school state assessment tests in ELA, Mathematics, or STE (Biology, Chemistry, Introductory Physics, or Technology/ Engineering); and
  • score at the Proficient level or higher on the remaining two high school state assessment tests; and
  • have combined scores from the three tests that place them in the top 25 percent of students in the graduating class in their district.

D.  Gift Approvals

The following gifts were presented to the School Committee and have all been donated to support the Mission and Vision of the Braintree Public Schools.  Dr. Hackett added that a revised list was provided to each member as a gift was received late.

1.  Monatiquot School Kindergarten Center; gifts to schools totaling $3,701.44  

a.      One check in the amount of $67.00 from the sale of MSKC pens and bumper stickers. 

b.      Two checks in the amount of $45.00 & $150.00 from two parent donations to MSKC. 

c.      One check in the amount of $3,001.44 & cash in the amount of $438.00 for a total of $3,439.44 from the MSKC Mixed Bag Designs Fundraiser.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools checks and cash totaling $3,701.44 from the MSKC pens and bump stickers, Mixed Bag Fundraiser and from two parent donations .

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

2.  Braintree High School; gifts to schools totaling $500.00

a.      One check in the amount of $500.00 from College Board towards BHS AP exams.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $500.00 from College Board towards the BHS AP exams.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3.  BASHY Program; gifts to schools totaling $2,000.00 

a.      One check in the amount of $2,000.00 from the Sun Will Rise Foundation, Inc. to be used by BASHY towards any substance use prevention program, speaker or project. 

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $2,000.00 from the Sun Will Rise Foundation, Inc. to be used by BASHY.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan 

4.  Highlands Elementary School; gift to schools totaling $395.76 

a.      One check in the amount of $395.76 from the Highlands PTO as payment for recess equipment purchased for the Highlands School and students. 

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $395.76  from the Highlands School PTO to be used for the purchase of recess equipment.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan 

5.  Ross Elementary School; gifts to schools totaling $151.29 

a.      One check in the amount of $151.29 from the Ross School PTO to be used towards the purchase of a rug for the Music Room at Ross. 

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $151.29 from the Ross PTO for the purchase of a rug for the Music Room at Ross.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan 

6.  South Middle School; gifts to schools totaling $78.93

a.      One check in the amount of $78.93 from Scoutit, Inc.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $78.93 from Scoutit, Inc.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan 

7.  East Middle School; gifts to schools totaling $6,275.00

a.      One check in the amount of $6,275.00 from Cougarpalooza Fundraiser.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $6,275.00 from the Cougarpalooza Fundraiser.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

8.  Bay State Textiles; gifts to schools totaling $167.25

a.      Three checks in the amounts of $59.75, $80.75 & $26.75 from Bay State Textiles.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $59.75, $80.75 & $26.75 from Bay State Textiles.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

9.  Morrison School; gifts to schools totaling $10,300.00

a.      One check in the amount of $10,300.00 from the Morrison School PTO Boosterthon Fundraiser to purchase 25 Chromebooks and 2 interactive projectors.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to accept as a gift to schools one check in the amount of $10,300.00 from the Morrison PTO Boosterthon Fundraiser.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

E.  Trip Approvals:

1.  Pat’s Peak Ski Trips, South Middle School, January 26, 2019 & February 9, 2019

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve the Pat’s Peak Ski Trips for South Middle School on January 26, 2019 & February 9, 2019.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

2.  Pat’s Peak Ski Trips, East Middle School, January 26, 2019 & February 2, 2019

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve the Pat’s Peak Ski Trips for East Middle School on January 26, 2019 & February 2, 2019.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

3.      Music Trip to Philadelphia, BHS Orchestra, Chamber Orchestra & Show Choir Students, March 29-31, 2019.

Ms. Naughton asked if the deadline had been extended due to the change in the School Committee meeting.  Dr. Scully could not confirm that evening if it had been extended but would get that information for the School Committee.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mayor Sullivan to approve the BHS Music Trip to Philadelphia with the BHS Orchestra, Chamber Orchestra & Show Choir Students, March 29-31, 2019. 

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/ Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

4.  Canobie Lake Park, East Middle School, Grade 8, June 13, 2019

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve the East Middle School, Grade 8 students, June 13, 2019 to travel to Canobie Lake Park in New Hampshire. 

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

5.  Camp Bournedale, Ross, Highlands & Liberty Grade 5 students, June 10-11, 2019

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Ms. Naughton to approve the Ross, Highlands and Liberty Grade 5 students to travel to Camp Bournedale overnight from June 10-11, 2019. 

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

6.  Girls Basketball; Varsity & JV, Travel to St. Raphael Academy in Pawtucket, RI on December 22, 2018.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve Girls Basketball; Varsity & JV, Travel to St. Raphael Academy in Pawtucket, RI on December 22, 2018.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

7.  Girls Basketball; Varsity & JV, Travel to Bishop Guertin High School, Nashua, NH on January 21, 2019.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve Girls Basketball; Varsity & JV, Travel to Bishop Guertin High School, Nashua, NH on January 21, 2019.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

8.  Wrestling Team, Travel to the Council of New England Secondary School Principal’s Championship, Providence, RI, March 1–2, 2019.

Ms. Fiske Heger asked if the students would be getting dismissed on Friday, March 1st.  Dr. Hackett stated that he would find out and get that answer for the School Committee.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to approve Wrestling Team, Travel to the Council of New England Secondary School Principal’s Championship, Providence, RI, March 1–2, 2019.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

III.  FROM SUPERINTENDENT AND STAFF

A.  Consideration of Acknowledgement of 2018-2019 School & Department Improvement Plans

Dr. Hackett shared with the Committee that they were given a consolidated version of the improvement plans that evening, in addition to what had previously been given to them in their packets.  He added that the presentations that evening would be presented by Ms. Boening for the elementary level, Mr. Sheehan and Mr. Rainie for the middle school level and Dr. Scully for the high school level. The department plans would be presented by both Mr. Lee and Ms. Fay.  He stated that the consolidated packet reflected the 5 Year Strategic Plan Frameworks for 2017-2022.  He shared that the Vision and Mission statements, as well as the Values and Beliefs, which are part of the original 5 Year Strategic Plan, are in the additional information provided that evening.  In addition, Dr. Hackett highlighted the goal areas of Curriculum, Instruction and Assessment, Family & Community Engagement, Culture of Learning and Innovation and Wellness would be the focus of the presentations that evening and the progress made at each level and department would be identified.   Dr. Hackett shared that the leadership teams works collaboratively on these plans to make sure they are all in alignment prek-12.

1.  Elementary Schools

Ms. Boening was introduced to the Committee to present the Elementary School Improvement Plan.  She spoke to the coordination among the elementary schools, middle school and high school, as well as with the departments.  Below are the objectives and strategies Ms. Boening presented, as well as the action plan and how they are being put into place within the elementary buildings.

BPS OBJECTIVE

SCHOOL/DEPT. STRATEGY

EVIDENCE & METRICS

ACTION PLAN & TIMELINE Who will do what by When?

1.3 Create or adapt programming, curricula and services to meet the diverse needs of all students.

● Implement a team of directors and elementary principals to examine assessment and accountability data and develop best practice supports for students.

● Support the reconfiguration to the K-4 and 5-8 structure throughout the district.

● Explore schedule that can support and enhance the implementation of the Workshop Model

● Common Assessment Scores

● Meeting notes

● MCAS Scores

● Classroom Observations

● Informed student placement

1. Principals and/or selected staff visit programs throughout the district.

2. Collaboratively with teachers and directors, analyze MCAS data, common assessment data, and other student data quarterly to identify struggling students and those achieving above level.

3. Principals, directors, and admin team will meet monthly to brainstorm strategies and interventions to promote student success.

4. Research, share, and implement strategies to better meet the needs of students.

5. Develop plan for transition of fifth grade to the Middle School

6. Provide opportunities for collaborative teaching and peer observations.

7. Directors and principals will complete a specialist schedule that allows for common planning time within grade levels.

3.1 Provide students with academic instruction that develops skills in the areas of creativity, critical thinking, and problem solving.

● Support development of student centered classrooms through the Workshop Model.

● Create and/or revise lesson plans that focus on developing skills and techniques for creativity, critical thinking and problem solving to support a growth mindset. 

● Student work

● Classroom observation

● Assessment Data and Examples

● Standardized test Performance

 

● Review curriculum and practices used by LAB teachers

1. District will provide professional development on Workshop Model.

2. Principal Leadership Team and Instructional Leadership Team will meet throughout the year to discuss progress and share feedback around the Workshop Model

3. Principals will monitor progress of Workshop Model through formal and informal observations.

4. Principals and staff will use staff meetings, peer observations and walkthroughs to promote and share best practices.

5. Staff will continuously analyze student data to inform instruction.

3.4 Design and implement project based learning activities that allow students to develop the ability to collaborate and communicate as they learn about and apply practical, real world skills.

● Explore, identify and/or refine Inter-disciplinary work to help students make real world connections.

● Unit/project outlines with a variety of products/ assessments

● Student work

● Classroom observation

1. Principals will support teachers in opportunities to collaborate around interdisciplinary work.

2. Principals will provide teachers with opportunities to explore project based learning and share outcomes.

4.1 Develop and implement a comprehensive K-12 wellness program.

● Revitalize the building- based Wellness Teams to meet the needs of students, staff, and the community.

● Recruitment artifacts (emails, newsletters, etc.

● RSVP with Wellness Team members to co-chairs of BASHY by September 25, 2018

● Attendance at the October, 4th meeting

● Wellness Assessment document

● Staff/Faculty agendas

● Wellness Team End of the Year Report

● Approval of School Based Wellness Action Plan for 2019-2020

1. Principals will support the revitalization of a building-based wellness team.

2. Perform a wellness assessment.

3. Principals and Wellness Team members will attend the BASHY meeting Thursday, October, 4th to build their Wellness Teams.

4. Create a building-based action-based plan based on the assessment results that focuses on two initiatives.

5. Principals will support and encourage staff members to pursue a Wellness PD offering during 18-19.

6. Principals will help promote participation in district-wide BASHY events.

7. Principals will continue to check in with the Wellness Teams and offer any assistance or guidance when appropriate.

8. Principals will allocate 5 minutes for Wellness Team updates during staff/faculty meetings.

 

Mayor Sullivan asked Ms. Boening to walk him through the “fish bowl” description.  Ms. Boening explained that the people from TLA come to the schools 5 times over the school year for professional development.   They are working with a consultant, developing the instruction together, critiquing the models in a positive way.  Teachers from other buildings come into the classrooms and watch the practices that are developed by other teachers and it’s like a fishbowl setting.  Consultant and peers will offer feedback, positive critical feedback, for moving forward.

Ms. Fiske Heger asked Ms. Boening what she meant by “revitalize the building based wellness team”.   Ms. Boening shared that in the past the wellness team was made up of nursing staff and the physical education staff.  In order to have the team grow into a bigger building based wellness team, where they are focusing on things that can be undertaken as a larger team, they have included teachers from each grade level and specialists to that team.  Therefore, when the BASHY meetings do take place, there is a larger representation from the elementary level.

2.  East and South Middle Schools

Mr. Sheehan and Mr. Rainie presented the Middle School Improvement Plan for the 2018-2019 SY.  Mr. Sheehan shared that the Middle School Improvement Plan is connected to the BPS objectives.  He added that they are similar as the elementary schools and the high school, as they all work collaboratively to develop these plans.  He added that the middle school plans address current work and future projects; linking the building projects and 5-8 configuration.  Both Mr. Sheehan and Mr. Rainie presented the different objectives, the strategies behind the objectives, as well as the evidence and action plans

BPS OBJECTIVE

MIDDLE SCHOOL STRATEGY

EVIDENCE & METRICS

ACTION PLAN & TIMELINE Who will do what by When?

1.3 Create or adapt programming, curricula and services to meet the diverse needs of all students.

Develop revised middle school schedule

● Middle School Schedule

● Middle School Program of Studies

1. Building administration will work in collaboration with directors to develop comprehensive, vertically and horizontally-aligned middle school program

2. Building administrators and directors will research strategies to improve learning outcomes through heterogeneous or homogeneous grouping, flexible grouping, and other practices

3.1 Provide students with academic instruction that develops skills in the areas of creativity, critical thinking, and problem solving.

Identify thinking skills and process competencies students need to effectively wield 21st century skills

● Framework for 21st century skills

● Assessments, grading practices

● Framework of wellness competencies, vertically-aligned and comprehensively incorporated horizontally

1. Explore opportunities to foster 21st century skills through effective feedback, grading, and assessment

2. Identify professional development needs of faculty

● effective instruction within heterogeneously grouped classes in grades 5 and 6

● to incorporate comprehensive framework of wellness competencies across the curriculum

3.4 Design and implement project based learning activities that allow students to develop the ability to collaborate and communicate as they learn about and apply practical, real world skills.

1. Develop shared understanding of project-based learning as an instructional practice

2. Identify opportunities to implement, and/or hone current practices to advance, project-based learning

● Comprehensive definition of “project-based learning” to guide departmental and building-based professional development and innovation

● Artifacts, lesson plans, unit plans, and student work that demonstrate “project”-based learning outcomes

1. Building administration will work in collaboration with directors to research and define “project-based learning”

2. Identify opportunities that exist as well as current practices that align with project-based learning and interdisciplinary units of study

4.1 Develop and implement a comprehensive K-12 wellness program.

1. Develop intervention plan to improve student attendance

2. Establish building-based Wellness Teams to improve school climate

● Tiered intervention plan to identify and address chronic absenteeism

● Establish building-based Wellness Teams to improve school climate

1. Develop tiered intervention strategies to redress chronic absenteeism, utilizing school-based supports and community resources

2. Establish building-based Wellness Teams

● perform building wellness assessment

● identify two focus areas within each building for action-based wellness initiatives

Mayor Sullivan asked Mr. Sheehan, in terms of the chronic absenteeism, what percentage of the student population has chronic absenteeism.  Mayor Sullivan asked if it emanates from the family primarily and Mr. Sheehan agreed that the family is a big factor.  He shared there are many reasons kids are out of school; mental health reasons, medical issues, others are issues/domestic issues.  They bring the families in and provide them with resources the resources needed both in school and out of school to help them get their children to school.  Mayor Sullivan asked how often we use the police and Mr. Sheehan shared that Office Fahey, Officer Woo and Officer Gillis work closely with the schools and are involved in getting the children into the schools.  He noted that the Middle Schools have a great relationship with the resource officers.

Mayor Sullivan asked if he is getting questions about the East Middle building project.  He asked if the students are asking questions.  Mr. Sheehan said that people are excited.  He shared a great moment in a grade 7 math class where they were working on area and parameter.  One of the students asked the teacher why they were using the material from the book when they could be using some of the drawings from the work happening at East.  The teacher requested the dimensions of the new parking lot outside the classroom window.  Hill immediately brought the information and before long the kids were figuring out the area of the new West parking lot.

3.  Braintree High School

Dr. Scully was welcomed by the School Committee.  He shared there are tremendous things happening at the high school on a daily basis; both in terms of students’ academic growth, social and emotional learning, extracurricular involvement.  He presented to the Committee the High School Improvement Plan where BHS is working to make gains this year.  He added that at the high school level, they align with the district objectives.  He added that this plan was coordinated through the BHS administrators, directors and has been shared with various groups along the way and have met with the PTO regarding this plan.

BPS OBJECTIVE

SCHOOL/DEPT. STRATEGY

ACTION STEPS

EVIDENCE

1.3 Create or adapt programming, curricula and services to meet the diverse needs of all students.

Focus the efforts of departments and programs as they increase the rigor of courses and diversify instructional approaches

1. Compile college enrollment and persistence report

2. Support efforts to align science curricula with sending schools and within same-course groups

3. Refine and implement twelfth-grade courses in English

4. Revise sequence of courses in Social Studies to account for recent changes in standards

5. Study possible expansion of World Language offerings

● Department reports

● College enrollment and persistence

● Tier I college enrollment

● Science curriculum documents

● English curriculum documents

● Social Studies course sequence

● World Languages long-term planning documents

3.1 Provide students with academic instruction that develops skills in the areas of creativity, critical thinking, and problem solving.

Modify existing courses and develop new curricula to emphasize the development of problem-solving skills

1. Review recommendations about cross-curricular experiences from most recent NEASC report

2. Develop strategies in mathematics classes to emphasize the development of growth mindset

3. Develop proposals for increased CVTE offerings for students in specialized programs

4. Explore opportunities to expand programming offerings

● Number of interdisciplinary experiences

● Catalog of shop- or lab-based learning experiences

● Inventory of strategies; results of observations

● CVTE proposals

● Programming proposals

3.4 Design and implement project based learning activities that allow students to develop the ability to collaborate and communicate as they learn about and apply practical, real world skills.

 

 

Develop a definition of what project based learning should look like at BHS in particular, and work toward designing specific project based learning experiences for piloting throughout the curriculum

1. Form a committee of teachers, directors, and administrators to examine Project Based Learning

2. In conjunction with the Curriculum Board, craft a definition of what project based learning can look like at BHS

3. Familiarize the school with current models of project based learning

4. Compile an inventory of current instructional practices which align with these models

5. Create a catalog of specific projects or approaches which may be appropriate applications of project based learning in various disciplines

6. Through the PBL committee, consider the possibility of instituting a senior capstone project

● Committee agendas and minutes

● Definition of PBL at high school level

● Agenda from faculty meetings

● Supporting documents for each discipline

● White paper on the possibility of a senior capstone project

4.1 Develop and implement a comprehensive K-12 wellness curriculum.

Implement structures designed to help BHS students care for themselves (vaping, anxiety) and care for their community (cultural awareness)

1. Send building administrators and specialists to PD on school refusal

2. Run a book study group using information and materials gained through the above PD

3. Support student leaders in their attendance at cultural awareness trainings and conferences

4. Highlight the specific cultures of BHS through announcements and programs throughout the year

5. Reconvene the BHS committee on Advisory to explore how it may work at BHS, and create a recommendation for the 2019-2020 school year

6. Present information to all students on the dangers of vaping

● Agenda from school-anxiety related professional development

● Book study notes

● Attendance list for MARC workshop

● CAC presentation materials

● Develop a complete recommendation for an Advisory program

● Agenda from BHS-led PD offering on school anxiety

● Vaping information for distribution

Mayor Sullivan thanked Dr. Scully for his presentation and again welcomed him.  Dr. Scully added that the number of people who are making sure he is personally and professionally supported, as well as the students, staff and administrative support he has received has been remarkable.

Mayor Sullivan asked about the community wellness objective and the section around social media and wellness around social media, adding he does not think we do enough adding about the importance of social media and its effect.  He noted parents’ involvement in social media and critiques they sometimes make.  He expressed his concern about having conversations with students, many who work after school, they are involved in the town, may have younger siblings.  He thinks it is important that we continue to be engaged in promoting fairness and equity for all and to try to get our students to understand that social media, if handled incorrectly, can be detrimental.  Dr. Scully agreed that it is a focus for schools and shared that while not a specific in the objectives he presented; it is something that is addressed on a regular, daily basis.  Dr. Scully shared that he had addressed 3 separate social media issues just that day at school.  He continued that at times it presents different challenges than for example two students in a fight right in front of you that can be handled immediately.  Dr. Scully shared that the housemasters are excellent at navigating it and that it is a focus but that it is an ongoing struggle.  Dr. Scully shared that he tries to model good behavior and invited the committee to join his @braintreehigh twitter account.

Mayor Sullivan asked what “book study notes” are.  Dr. Scully shared that one of the ideas, which will be discussed at an upcoming professional developmental day, is a particular subject/book that teachers and/or administrators would read and discuss.  Therefore, it would be documentation of what occurred in a book study.

Ms. Fiske Heger asked Dr. Scully to touch on Capstone projects.  Dr. Scully shared that through project based learning they are looking at all students participating in a senior capstone project.   It could be academic or community service concerns for students.  It is an initial thought to be explored and could be something that serves the culmination of the students learning.  Ms. Fiske Heger shared that she is supportive of community based service projects.

Ms. Fay shared that on the social media wellness discussion, there are many social wellness initiatives being taught across the district.  Ms. Fay shared that at the elementary level, the integrated information teachers are teaching digital citizenship and being good citizens on social media.  They have 2 presentations over the year.  The secondary levels have their mark presentations which focus on social media.  Mayor Sullivan thanked Ms. Fay for the additional information on social media wellness within the schools.

4.  Departments

Mr. Lee shared and presented each academic departments highlights of their  improvement plans.   Ms. Fay shared the non-academic improvement plans.

Art

  • Collaboratively with all art teachers continue to assess and review data from Growth Measure for a comprehensive vertical growth.
  • Director will provide resources for teachers on project-based learning related to real-world career social impact on art and design in the world today.
  • Career options will be introduced into the curriculum

English

  • K-5 implementation of writing workshop throughout the year
  • Review of common assessments at both middle school and high school to identify the thinking skills being assessed
  • Discussions with English department on the implementation of the 9-12 Sequential Research Program and its connection to project-based learning.

Math

  • Explore student-centered math resources to support teaching in a Math Workshop model at the elementary level
  • Support teachers in understanding growth mindset and how it applies to the  math classroom
  • Explore the possibility of implementing dual enrollment math courses in the high school program of studies

Music

  • Director will organize professional development in adaptive music instruction that will meet the needs of students in specialized programs
  • Director will continue to collaborate with BCAM to schedule recordings of performances to be broadcast on cable
  • Collaboratively with teachers, director will continue to provide students with musical songs that promote positive messages and themes.

Science

  • Collaboratively with teachers, analyze common assessment data quarterly to identify struggling students and those achieving above level.
  • Teachers will collaborate to develop and implement project-based learning activities related to real-world phenomena in science.
  • Director will support teachers in managing collaborative work effectively to reduce the frequency of conflicts.

Social Studies

  • Committee to develop recommendations for K-12 curriculum map and scope and sequence, and implementation plan (in phases)
  • History of Braintree (fall) - project-based historical research methods course elective for seniors: guest speakers: Mayor, Town Clerk, members of Town Council and/or School Committee, other town officials, residents, local historians and scholars, business and community leaders. Visit: Massachusetts State House, Bean Museum & Resource Center, and Town Hall.
  • Develop wellness-focused lessons in social studies curriculum to increase academic achievement and communication skills, improve attitudes and behaviors, and develop empathy

Special Services

  • Vertical teaming will take place across transition grades to ensure accurate placement, effective instruction and continuous support across grades.
  •  Multiple class offerings in partnership with Massasoit college that promote problem solving and creative thinking (e.g. Work Readiness, Business Based Computer Applications).
  • Begin implementation of a new de-escalation program (Safety Care) in partnership with the Health and Wellness Director.

World Language

  • Director will provide professional development about integrated performance assessments with authentic sources and interpersonal communication.
  • Teachers will collaborate to develop and implement project-based learning activities that apply practical, real world skills.
  • Collaboratively with teachers, develop and implement strategies that alleviate student anxiety in presentational and interpersonal communication.

Guidance

  • Implement anxiety workshops for students in the guidance curriculum
  • Work in conjunction with the English and Math directors to strengthen the SAT Prep classes through the evening program.
  • Review and/or create protocols for guidance-staff communication for at-risk student issues and return to school protocols
  • Guidance and adjustment counselors and school psychologists will explore implementation of substance use prevention and intervention workshops

Health & Wellness

  • Teachers will continue to collaborate to design and implement project-based learning activities that incorporate student collaboration and communication
  • Director of Health and Wellness  in collaboration with health education staff, guidance, school psychologist and nurses will provide teaching staff and parents/guardians  education on substance awareness
  • Director and Health Teachers will collaboratively work together to train a group of BHS students around Healthy and Unhealthy Relationships
  •  Identify, re-establish and support Wellness Teams at each school

Nursing

  • Explore student-centered math resources to support teaching in a Math Workshop model at the elementary level
  • Enhance Health and Wellness website with increased resources, helpful health updates and community links, as well as improved access to our non-English-speaking students and families.
  • Identify, re-establish and support Wellness Teams at each school in conjunction with the Director of Health and Wellness

Dr. Hackett thanked all the principals who presented and all those who have worked extremely hard on this document. He shared that the presentations made were on the focus of the different goal areas across the district.  He acknowledged that it is coordinated effort and a partnership between the principals and directors and a testament of the work that they do.

VOTED UNANIMOUSLY:  Upon a motion by Mayor Sullivan and seconded by Mr. Devin to acknowledge the 2018-2019 BPS School Improvement Plans and Department Improvement Plans.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

B.  Enrollment Updates

Dr. Hackett summarized the October 1st and November 1st enrollments.  He added the enrollment is remaining around the 5900 level without any major change to the enrollment at this time.  Dr. Hackett shared the birth census data and summarized the numbers provided by the Town Clerk, as well as those collected by the administrative assistants at each school.

Mayor Sullivan acknowledged that across the district, the numbers have held fairly stable.  He noted the grade 5 class sizes at Morrison with the average class sizes at 25 and for Liberty, at the same grade, are at 24.  Mayor Sullivan inquired about the Flexible Boundary Zones.  Dr. Hackett shared that the Flexible Boundary zones have been put in place at both the Liberty and Morrison School.  He acknowledged that the Morrison grade 5 has been a bit of a bubble.  Dr. Hackett added that he is finding that Blue Hills is accepting less students from Braintree as the enrollment from all the towns that participate at Blue Hills has increased, adding that more students are staying with us than going to Blue Hills.

IV.  FROM THE SCHOOL COMMITTEE

A.  Report on Joint MASS/MASC Conference

Ms. Fiske Heger reported that Ms. Aborn Dolan had shared with the Committee that she had recently attended the joint MASS/MASC Conference.  She provided the Committee with the following summary of speakers and subjects covered.  Ms. Fiske Heger asked that since Ms. Aborn Dolan could not be in attendance that evening, that she be given the opportunity to speak about this at another meeting.

https://www.dropbox.com/sh/e6kxvygyhkoom2l/AAA3J7fVqk9Pq93P4vA-5sN-a?dl=0

  • Beyond the Curriculum (Aaron Polansky, Supt Old Colony Reg Voc-Tech). This guy is pretty much the Tony Robbins of superintendents. His presentation was very dynamic and heavily focused on making emotional connections with students.  He told a few stories from his career about how those connections made tremendous differences in the kids' lives. No presentation posted.
  • Change Can Happen: Four Pillars to Create Successful and Lasting School Cultures (Maureen Cohen, Asst Supt Mendon-Upton, Paul Vieira, Asst Supt Ashland). This was an amazing presentation and worth the price of admission to the conference on its own. I won't do it justice so the presentation is here. Lots of good food for thought on questioning assumptions on what can and can't be done. https://bit.ly/2DenBsJ
  • New Planning for the 21st Century (Jim Hardy, MASC Field Director). In this presentation, Jim talked about a strategic plan being a tool to let the whole community know where the district is headed, and emphasized using it as a tool on an ongoing basis. He went through each element of a plan in detail; the presentation is at the Dropbox link and is called Strategic Planning.
  • Getting the Most Out of Your School Business Office (Tracy Novick, MASC Field Director; Brian Allen, School Business Officer, Worcester PS). This was another great presentation and really exposed the wealth of data available (to me, at least).  It definitely brought budget items into perspective and showed how we can use and share the info. It was helpful to me to hear them say that narratives are super important to include when presenting data, not just the numbers. They talked a lot about MASBO which I figured we were already involved with. Presentation at the Dropbox link and is called School Business Office.
  • Future Perspective on School Design and Construction (Michael Richard, Supt West Springfield, Collier Project Mgmt rep, architects). This is one I probably should've stepped out of.  It was all about building brand new schools.  There were some cool ideas, but overall you'd need yards of space within existing schools to create the collaborative spaces they discussed.  No presentation.
  • Accountability (Tracy Novick, MASC Field Director; Rob Curtin, Assoc Dir Data & Accountability, DESE).  The presentation has a lot of info in it that will probably find useful.  It's at the Dropbox link and is called Accountability Presentation.
  • Strengthen Your School District's Brand in the Community (Glenn Koocher, MASC Exec Dir; Chris Horan, Horan Communications).   This was a pretty good presentation - Chris is working on a rebrand for MASC right now and shared some of that. But mostly he talked about outbound communications and their value to a variety of constituents. Some schools have communications/pr/engagement type of roles who can establish an overall communications plan which of course helps a lot! A few suggestions he had: have the superintendent write an email 1x/month about a current topic of interest in the schools and send it to influencers in town - gov't, non-profits, church groups, senior center leadership. Loop these people in now to help garner their support for school funding in the future if needed.  Loop seniors into schools by inviting them to school events like concerts or bazaars or to read to kids! Presentation at the Dropbox link and is called Horan Branding.
  • MASC Division III meeting. We have a new chair for our division but unfortunately I didn't write his name down.  He mentioned they are talking about instituting a legislative chair/subcommittee to SC.  They talked about some meetings they'll be having in the spring.  Then we had some free discussion and other schools mentioned they have the high school members of SC give a little report on what's going on at the HS at each meeting. I think it would be great if we did this also but we have to give them some notice.

B.  School Building Committee Update

Mr. Devin updated the Committee regarding the School Building Committee meeting that had taken place prior to the SC meeting.  He shared the following updates:

East Project

  • Project is moving along, weather tight, starting petition work and sheet rock in February
  • Finances spent to date $16.4 million

South Project

  • Miller Dyer Spears gave 3 renderings of what could be done with that buildings; two being additions and renovations in the same spirit as East is being done.  Mr. Devin added that South is in pretty good condition. 
  • Taking into consideration change in traffic patterns to improvement the Peach Street neighbor, parent and bus drop offs to insure safety. 
  • More renderings will be presented at an upcoming School Building Committee meeting and presented at the December 17th meeting.

Ross Elementary and South Middle Schools Roof Projects

  • Discussion centered around the roof projects which are in the quality control state at the present time with inspections taking place.

ESCO Projects

  • He shared that the projects are up to date and moving forward. 
  • Most of the lighting is complete.  Looking now at heating elements, furnaces.

C.  Consideration of 2nd Reading and Approval:  Policy IKFB-R:  Graduation Ceremony Policy Dress Regulations

Ms. Naughton shared that the Policy & Education Subcommittee met several weeks ago.  Ms. Naughton also shared that Policy IKFB-R, the final version, was being presented for approval that evening.  Ms. Naughton read the Graduation Ceremony Policy Dress Regulations.

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Mr. Chafe to adopt Policy IKFB-R: Graduation Ceremony Policy Dress Regulations as presented.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin/Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

V.  PUBLIC COMMENT

  • Ms. Fay shared a free counselling referral service is available; Interface, to all Braintree residents.  She shared information will be shared via the RAVE system town wide in the next week. 
  • Ms. Naughton thanked the Hollis School Community for inviting the School Committee to their Thanksgiving Holiday luncheon.  Ms. Naughton shared that the Hollis students put together a “thankful booklet” and that the School Committee was included in the booklet.  She read the thankful note to the members of the Braintree School Committee which was included in the booklet. 
  • Saturday, December 1st from 10 am – 2 pm Braintree Police and Brewster Ambulance will sponsor a “Fill a Cruiser Toy Drive” at Town Hall.  All the toys will be donated to the Marge Crispin Center.
  • December 6th annual tree lighting at Town Hall beginning at 4 pm
  • December 6th at 6:00 pm is the 9th Annual Braintree Christmas party.  Admission to party is a new unwrapped toy or gift certificate to local stores.  Donations will be donated to the Marge Crispin Center.
  • Next meeting is Monday, December 17th at 7:00 pm at South Middle School.

VI.  ADJOURN

VOTED UNANIMOUSLY:  Upon a motion by Mr. Devin and seconded by Ms. Naughton to adjourn.

ROLL CALL:  AYES –5

Mr. Chafe/Mr. Devin /Ms. Fiske Heger/Ms. Naughton/Mayor Sullivan

Time Adjourned: 8:30 p.m.

Documents Provided to School Committee:

  • Agenda
  • Draft Minutes for Approval, 10/1/2018 & 11/5/2018
  • SSEC Packet
  • SEMMEA Commendation
  • Listing of John & Abigail Adams 2019 Scholarship Recipients
  • Gift Approvals (Revised handed out at Meeting)
  • Trip Approvals
  • 2018-2019 School & Department Improvement Plans 
  • Consolidated Version of School & Department Improvement Plans (Handed out at Meeting)
  • Enrollment & Membership Updates (Revised handed  out at Meeting)
  • Report – MASS/MASC Joint Conference
  • Policy IKFB-R

Kate Naughton
Acting Recording Secretary

 

1/28/19

January 28, 2019

Meeting Minutes

Attachments

2/11/19

February 11, 2019

Meeting Minutes

Attachments