Plans & Policies
The Plan will be the school's or district’s blueprint for enhancing the capacity to prevent and respond to issues of substance use within the context of other substance use initiatives. The Committee met and established subgroups to complete various tasks such as assessing needs and identifying resources to inform the development of the plan.
On October 7, 2016, all subcommittees met to report on their activities and findings. From those findings, a draft plan was developed that was presented on October 13, 2016 to the Braintree Alliance for Safe and Healthy Youth, which is co-chaired by the Director of Physical Education and Health and the Director of School Nursing Services; and is made up of the Assistant Superintendent of Schools, principals, a school committee member, nurses, school resource officers, a representative from the District Attorney’s office, and a representative of the Braintree Board of Health. From those findings, a draft plan was also presented to the School Committee Policy Sub Committee on October, 13, 2016 to get feedback from school committee members about substance use. It will then be presented to the school committee on October 24, 2016.
Leadership at all levels will play a critical role in developing and implementing the Substance Use Prevention, Deterrence and Intervention Plans (“the Plan”) in the context of other whole school and community efforts to prevent and educate students around substance use. Leaders have a primary role in educating students about alcohol, tobacco and other drugs in relation to their overall well-being (physical, social, emotional, intellectual, occupational, environmental and spiritual), with an emphasis on non-usage by the school age student. Leadership should be defined by the district or school, depending on existing roles and responsibilities and locally identified priorities for this initiative. In adopting or updating policies, the school committee will work in conjunction with district and school leaders in developing clearly defined goals to prevent and address substance use and abuse among youth. This leadership should result in strong links between identified local needs and prevention program/system designs. Leadership is responsible for setting priorities and for staying up-to-date with current research on ways to prevent and effectively respond to substance use. It is also the responsibility of leaders to involve representatives from the greater school and local community in developing and implementing the Plan. Comprehensive substance use prevention programs involve the use of multiple strategies that include education and training; social competency skill development; social norms with expectations for behavior; policies, procedures and protocols; and problem identification and referral services. District and school administrators play a key role in implementing and overseeing these programs.
Planning and oversight: The Substance Prevention Deterrence and Intervention Plan along with the supporting policies will be reviewed annually and updated as needed. The Committee will review data to determine the effectiveness of curriculum and activities and professional development and training. The Committee will also serve as the clearinghouse of information, about professional development opportunities and resources for school staff, students and parents.
Developing priority statements: Priority statements will be used to communicate the school’s or district’s vision in creating and implementing its substance use prevention and intervention strategies within the Plan. The priority statements of Braintree’s position on substance use are explicit in the Substance Prevention Deterrence and Intervention Plan policy and in supporting policies:
These policies are an integral part of the District’s comprehensive efforts to prevent substance use and serve as a deterrent to enable students to achieve their personal and academic potential and become successful citizens in our increasingly diverse society.
A student shall not, regardless of the quantity, use, consume, possess, buy/sell, or give away any beverage containing alcohol; any tobacco product (including NA or near beer, e-cigarettes, VAP pens and all similar devices); marijuana; steroids; or any controlled substance on school grounds and at any school event. It is not a violation for a student to be in possession of a legally defined drug specifically prescribed for the student’s own use by his/her doctor. (Please note that carrying prescription medication is a violation of the Braintree High School Medication Policy except as noted: Students are not allowed to carry any medication on their person, in their lockers, backpacks, pocketbooks, etc. with the exception of an inhaler to treat asthma and/or an Epi-Pen to treat an allergic reaction and/or if wearing an insulin pump to treat diabetes. Students prescribed these medications may carry them on their person only if they are properly labeled and the parent/guardian has notified the Nurse's Office in writing and has provided the required physician documentation. It is strongly recommended that a second set of medication be left in the health office in case the student forgets his/her inhaler or Epi-Pen).
Braintree Public Schools prohibits and does not tolerate the use or possession of drugs including alcohol. The Alcohol Detection Policy supports the Braintree High School Chemical Health Policy and the Memorandum of Understanding. Students exhibiting signs of alcohol consumption such as glassy eyes, slurred speech, unsteadiness on the feet, or the emission of an alcoholic odor may be required to take a test using an alcohol detection device administered by a school administrator. If a student tests positive for alcohol consumption he or she will receive two additional opportunities to take the test. Students who test positive for alcohol consumption or students who refuse to take the test upon determination that there is reasonable cause to suspect they have consumed alcohol, will be disciplined under the Braintree High School Chemical Health Policy.
Braintree Schools, in accordance with the MA Interscholastic Athletic Association (MIAA), recognizes the use of chemicals as a significant health problem for adolescents, resulting in negative effects on behavior, learning, and development. Braintree Schools, in order to participate in MIAA athletics, is required to adopt the MIAA Chemical Health Policy as a minimum standard for its athletes.
In order to provide disciplinary equity for all students, Braintree High School has adopted its own, more comprehensive Chemical Health Policy. The Braintree High School Chemical Health Policy is intended to provide meaningful consequences for illegal and harmful activities, with the hope that families affected by these consequences will use their experience as an opportunity to teach and learn alternative healthy lifestyle choices.
It is a violation of this policy for any administrator, teacher or other employee, or any student to engage in or condone the use of illegal drugs, including alcohol and any tobacco product or failure to report or otherwise take reasonable corrective measures when they become aware of any incident.
Any adult shall not, regardless of the quantity, use, consume, buy/sell, or give away any beverage containing alcohol; any tobacco product (including e-cigarettes, VAP pens and all similar devices); marijuana; steroids; or any controlled substance while on school grounds or at any school event.
It is the responsibility of every employee to recognize acts of use, consumption, possession, buying/selling, or giving of any beverage containing alcohol; any tobacco product (including NA or near beer, e-cigarettes, VAP pens and all similar devices); marijuana; steroids; or any controlled substance on school grounds and at any school event and take every action necessary to ensure that the applicable policies and procedures of this school district are implemented.
In an effort to respond to a potential opioid overdose the district has a policy for responding. (See Appendix A Braintree Public Schools Policy and Procedures for School Nurse, Athletic Director and Athletic Trainer Management of Potential Life Threatening Opioid Overdose Program)
Further, all reasonable efforts shall be made to maintain the confidentiality and protect the privacy of all parties, but proper enforcement of this policy may require disclosure of any or all information received to appropriate administration staff.
The Building Principal/Designee, guidance, and nurse shall be responsible for assisting employees and students seeking guidance and support in treatment with substance use and addressing matters relating to substance use treatment. This policy is not designed or intended to limit the school’s authority to take disciplinary action or take remedial action when such substance use occurs out of school, but carries over into school, or, is disruptive or substantially interferes with an employee’s work, personal life, a student’s school work, or participation in school related opportunities or activities.
When a reported incident involves the principal or the assistant principal the Superintendent or designee shall be responsible and if the Superintendent is involved, the School Committee, or its designee shall be responsible for assisting employees and students seeking guidance or support in addressing matters relating to substance use.
III. PROFESSIONAL DEVELOPMENT
Staff training of the Plan: Training will be provided for all staff, including but not limited to, educators, administrators, counselors, school nurses, cafeteria workers, custodians, bus drivers, athletic coaches, athletic trainers, advisors to extracurricular activities, and paraprofessionals.
The training will include early warning signs and behaviors that indicate a student maybe experiencing substance use problems, and should be aware of building base referral systems and other protocols to follow. Qualified staff will be identified and trained to administrate a verbal screening tool to screen students for substance use risk or related problems. Staff who are responsible for implementing substance use prevention curricula will be provided with appropriate training and professional development regarding effective strategies for preventing substance use.
Professional development will build the skills of staff members to prevent, identify, and respond to substance use.
Professional development will also address ways to prevent and respond to substance use for students with disabilities that must be considered when developing students’ Individualized Education Programs (IEPs).
Written notice to staff: The school or district will provide all staff with an annual written notice of the Plan by publishing information about it in the school or district employee handbook and the code of conduct.
IV. ACCESS TO RESOURCES AND SERVICES
Identifying Resources: School staff can play a key role in identifying and referring students with substance use related problems and working with their families. Educators, nurses, and school counseling personnel will work in collaboration with substance use counseling professionals and mental health specialists to meet the needs of those students most at risk. School counseling personnel have access to information and strategies necessary to facilitate referrals to community services for the wide variety of mental health problems that students experience, including substance use. A resource list is available for the network of services available through the agencies in the area.
Collaboration among schools and community behavioral health providers can address student-specific issues, including interventions such as small group, individual supports, and school re-entry plans. These efforts can support school staff including consultation on general as well as student-specific challenges and plans for school and community provider responses when necessary.
Personnel immediately available to assist or refer students with substance use or related problems are as follows:
- Principal at each school
- School psychologists and guidance counselors in each school
- School nurse/nurses in each school
- Screening, Brief, Intervention, Referral Treatment (SBIRT) team members in each middle school and high school
- Safety Officers for each school
- Braintree Police Department
- Behavioral Health Providers
Resources will be made available and may include, but are not limited to the following:
- Video tapes and/or DVDs
- Interpreter services
- Various resources from Massachusetts Department of Public Health.
School Newsletters, school handbooks and websites will be used to keep parents/guardians informed of the system-wide strategies that are implemented to assist all students:
Braintree Public Schools has a protocol for referring students and families to outside services. Each individual school has clear protocols with list of community agencies that help students and families access appropriate and timely services. Guidance counselors, school psychologists and nurses communicate and collaborate several times yearly to update and evaluate the community referrals.
V. ACADEMIC AND NON-ACADEMIC STRATEGIES
Braintree Public Schools is currently engaged in reimagining and reconstructing its five year strategic plan, and to date, the mission statement has been reexamined and once again committed to, as it has served us very well and continues to be relevant to our future:
The mission of the Braintree Public Schools (BPS), in partnership with parents and community, is to prepare all students to become responsible and contributing members of a diverse and global society. We motivate and enable each student to develop intellectually, physically, socially, and emotionally through a rigorous and supportive educational program within an inclusive and safe environment that nurtures creative and critical thinking, the development of values and the pursuit of lifelong learning.
In an effort to achieve even greater focus and become more effective in addressing the needs of our students and our changing school-community, we have honed our previous 7 strategic goal areas down to four:
- Curriculum, Instruction and Assessment;
- Culture of Learning and Innovation;
- Family and Community Engagement, and
The development of these four goals areas, with the inclusion of Wellness recognizes the need to help our children and their families develop the necessary habits of body and mind to stay physically, socially and emotionally well throughout their lives. As with the other goal areas, Wellness reaches beyond our student population as we work to ensure an environment in which the well-being of our staff, parents and community is supported. Our five year plan is in development this year (2016-2017), and the Wellness goal area will address our continued efforts to expand and extend our grades 5-12 substance prevention programming.
In accordance with state and federal law, Braintree Public School provides age-appropriate, developmentally appropriate evidence-based alcohol, tobacco, and drug education and prevention programs in grades 5-12; however, we recognize that more work needs to be done to ensure appropriate programmatic sequencing and support, particularly at grade 5. The overarching goals of the Braintree Public Schools health education programs are for students to be able to:
- Make decisions to maintain or enhance health
- Analyze multiple influences on their attitudes and behaviors
- Advocate for themselves and others
- Effectively communicate in order to maintain or enhance health
The health curriculum addresses the legal, social, and health consequences of using alcohol, tobacco and other drugs through the drug education and prevention units and programs. Included in our curriculum is instruction as to the effects of alcohol, tobacco, or other drugs upon the human system; the emotional, psychological and social dangers of such use with emphasis on non-use by school age children and the illegal aspects of such use. We also include information about effective techniques and skill development for delaying and abstaining from using alcohol, tobacco, or other drugs, as well as effective techniques and skill development for resisting peer pressure to use alcohol, tobacco, or other drugs, which includes programming at the younger grades specific to good decision making.
School psychologists, guidance counselors, nurses and other outside mental health professionals work directly with young people who are identified as being at risk. Each school has designated at least one staff member as the point of contact and support for students who are considered to be at risk.
General teaching approaches that support substance use prevention efforts: In addition to the curriculum that is used, several non-academic activities are in place to prevent substance use.
Specific substance use prevention approaches: Substance use prevention curricula will be informed by current research. Initiatives will also teach students about the student-related sections of the Substance Use Prevention Deterrence and Intervention Plan at the beginning of the school year.
General teaching approaches that support substance use prevention efforts: The following approaches are integral to establishing a safe and supportive school environment. These underscore the importance of our substance use intervention and prevention initiatives:
- setting clear expectations for students and establishing school and classroom routines;
- creating safe school and classroom environments for all students, including students with disabilities, lesbian, gay, bisexual, transgender students, and homeless students;
- using appropriate and positive responses and reinforcement, even when students require discipline;
- using positive behavioral supports;
- using motivational interviewing;
- encouraging adults to develop positive relationships with students;
- modeling, teaching, and rewarding pro-social, healthy, and respectful behaviors;
- using positive approaches to behavioral health, including collaborative problem-solving, conflict resolution training, teamwork, and positive behavioral supports that aid in social and emotional development;
- using the Internet safely;
- supporting students’ interest and participation in non-academic and extracurricular activities, particularly in their areas of strength.
VI. POLICIES AND PROTOCOLS
Braintree Public Schools has policies prohibiting substance use, on school grounds, and at any school-sponsored or school-related activity, function, or program whether on or off school grounds. The policies include discipline and enforcement provisions, intervention provisions, and treatment opportunities for students and staff. Students should be informed of the consequences for violating the policies. School staff discuss the policies annually with students.
Policies related to the use of verbal screening tools to screen pupils for substance use disorders are well defined and publicized, including opt-out provisions.
Policies include guidelines for working with at-risk students, communication with students, staff, parents/guardians, and confidentiality. Included are procedures for re-integrating students who have been absent and/or in recovery.
At the beginning of each school year, the school or district will provide the school community, including , but not limited to, educators, administrators, school nurses, cafeteria workers, custodians, bus drivers, athletic coaches, advisors to extracurricular activities, paraprofessionals, students, and parents or guardians, with written notice of its policies for substance use.
Steps will be taken by the principal or designee to protect students and staff members, who report an act of substance abuse or provides information during an investigation, from retaliation. Attempts at retaliation will be punished accordingly.
VII. COLLABORATION WITH FAMILIES
Families are essential partners in schools’ efforts to prevent substance use. Parental input, particularly from parents of students with substance related-problems, help identify and prioritize the needs of the school community. Ways in which Braintree collaborates and communicates with families may include, but are not limited to the following:
- individual and group meetings with parents and guardians to engage parental support and to reinforce the substance use curricula and the importance of school-community-home collaborations in weaving together the resources for comprehensive, multifaceted approaches to preventing substance use and abuse.
- providing parents/guardians with information regarding the district’s and school’s Substance Use Prevention and Abuse Education policy.
- posting the policy on the district website and in student handbooks, both of which contain information on district policies, procedures and protocols. This information will also be made available through Parent Teacher Associations/Organizations, parent engagement programming, and other related programs.
- Braintree Schools in collaboration with the Braintree Community Partnership on Substance Use will increase awareness of substance abuse within the community and enhance communication between youth, parents, educators and residents utilizing evidenced based data in order to promote education, encourage prevention and provide access to resources. The Braintree Association for Safe and Healthy Youth (BASHY) is open to students, parents, guardians and community members. BASHY provides effective evening education programs for parents/guardians that promote modeling appropriate skills and attitudes at home regarding substance abuse which support the prevention component of the school initiative.
APPENDIX A: Braintree Public Schools Policy and Procedures for School
Nurse, Athletic Director and Athletic Trainer Management of Potential Life
Threatening Opioid Overdose Program
APPENDIX B: Braintree High School Chemical Health Policy
APPENDIX C: Memorandum of Understanding between the
Braintree Public Schools and the Braintree Police Department
APPENDIX D: Rules and Regulations Affecting the Use or
Possession of Tobacco Products and Nicotine Delivery Products on School Property
APPENDIX E: Policy of Braintree Public Schools Relative to Illegal
Distribution, Use, and Possession of Drugs
APPENDIX F: Massachusetts General Laws Chapter 71,
Sections 37H, 37H ½, and 37H3/4 and Expulsion Policy)
APPENDIX G: Expulsion Policy
APPENDIX H: Braintree Public Schools Services Protocol
for the implementation of the Massachusetts Department of Public Health SBIRT
(Screening, Brief Intervention, Referral to Treatment) program for the implementation of the Massachusetts Department of Public Health SBIRT
(Screening, Brief Intervention, Referral to Treatment) program
APPENDIX I: Verbal Screening Tools
- ADDA-Background Checks-Adopted 1/23/17
- BB-Braintree School Committee Legal Status-Adopted 9/25/17
- BBA-Braintree School Committee Powers and Duties-Adopted 9/25/17
- BBAA-Braintree School Committee Member Authority-Adopted 9/25/17
- BCA-Braintree School Committee Member Ethics-Adopted 9/25/17
- BEDH-Public Comment at School Committee Meetings-Adopted 7/17/17
- EFC-Lunch Charge Policy-Adopted 8/28/17
- GBGF-Family and Medical Leave-Adopted 1/23/17
- GCG-Substitute Professional Staff Employment-Adopted 2/13/17, 6/12/17
- IJND-Internet Safety Policy-Adopted 6/12/17
- IJNDB-Network & Technology Responsible Use Policy-Adopted 6/12/17
- JCFBZ-Flexible Boundary Zones & School Enrollment-Adopted 6/13/17
- JF-Residency, School Admissions and Entrance Age-Adopted 8/28/2017
- JJF-Student Activity Agency Accounts-Adopted 6/12/17, Revised 11/13/17
- JIH-Search and Seizure-Adopted 3/21/16
- AA-Braintree School District Legal Status-Adopted 9/25/17
- JK-Student Discipline-Adopted 1/23/17
- KF-Community Use of School Facilities-Adopted 9/25/17
- KF-R-Community Use of School Facilities
It shall be the policy of the Braintree Public Schools (BPS) that, as required by law, a state and national fingerprint criminal background check will be conducted to determine the suitability of full or part time current and prospective school employees, who may have direct and unmonitored contact with children. School employees shall include, but not be limited to any apprentice, intern, or student teacher or individuals in similar positions, who may have direct and unmonitored contact with children. The Braintree School Committee (BSC) shall only obtain a fingerprint background check for current and prospective employees for whom the BSC has direct hiring authority. In the case of an individual directly hired by a school committee, the chair of the BSC shall review the results of the national criminal history check. The Superintendent shall also obtain a state and national fingerprint background check for any individual who regularly provides school related transportation to children. The BSC , Superintendent or Principal, as appropriate, may obtain a state and national fingerprint criminal background check for any volunteer, subcontractor or laborer commissioned by the BSC, school or employed by the city or town to perform work on school grounds, who may have direct and unmonitored contact with children. School volunteers and subcontractors/laborers who may have direct and unmonitored contact with children must continue to submit state CORI checks.
The fee charged by the provider to the employee and educator for national fingerprint background checks will be $55.00 for school employees subject to licensure by DESE and $35.00 for other employees, which fee may from time to time be adjusted by the appropriate agency. The employer shall continue to obtain periodically, but not less than every 3 years, from the department of criminal justice information services all available Criminal Offender Record Information (CORI) for any current and prospective employee or volunteer within the school district who may have direct and unmonitored contact with children.
Direct and unmonitored contact with children is defined in DESE regulations as contact with a student when no other employee who has received a suitability determination by the school or district is present. “Contact” refers to any contact with a student that provides the individual with opportunity for physical touch or personal communication.
This policy is applicable to any fingerprint-based state and national criminal history record check made for non-criminal justice purposes and requested under applicable federal authority and/or state statute authorizing such checks for licensing or employment purposes. Where such checks are allowable by law, the following practices and procedures will be followed.
Requesting CHRI (Criminal History Record Information) checks
Fingerprint-based CHRI checks will only be conducted as authorized by state and federal law, in accordance with all applicable state and federal rules and regulations. If an applicant or employee is required to submit to a fingerprint-based state and national criminal history record check, he/she shall be informed of this requirement and instructed on how to comply with the law. Such instruction will include information on the procedure for submitting fingerprints. In addition, the applicant or employee will be provided with all information needed to successfully register for a fingerprinting appointment.
Access to CHRI
All CHRI is subject to strict state and federal rules and regulations in addition to Massachusetts CORI laws and regulations. CHRI cannot be shared with any unauthorized entity for any purpose, including subsequent hiring determinations. All receiving entities are subject to audit by the Massachusetts
Department of Criminal Justice Information Services (DCJIS) and the FBI, and failure to comply with such rules and regulations could lead to sanctions. Federal law and regulations provide that the exchange of records and information is subject to cancellation if dissemination is made outside of the receiving entity or related entities. Furthermore, an entity can be charged criminally for the unauthorized disclosure of CHRI.
Storage of CHRI
CHRI shall only be stored for extended periods of time when needed for the integrity and/or utility of an individual's personnel file. Administrative, technical, and physical safeguards, which are in compliance with the most recent CJIS Security Policy have been implemented to ensure the security and confidentiality of CHRI. Each individual involved in the handling of CHRI is to familiarize himself/herself with these safeguards.
In addition to the above, each individual involved in the handling of CHRI will strictly adhere to the policy on the storage, retention and destruction of CHRI.
Retention and Destruction of CHRI
Federal law prohibits the repurposing or dissemination of CHRI beyond its initial requested purpose. Once an individual's CHRI is received, it will be securely retained in internal agency documents for the following purposes only:
Historical reference and/or comparison with future CHRI requests,
Dispute of the accuracy of the record
Evidence for any subsequent proceedings based on information contained in the CHRI.
CHRI will be kept for the above purposes in a secure location in the office of the superintendent. When no longer needed, CHRI and any summary of CHRI data must be destroyed by shredding paper copies and/or by deleting all electronic copies from the electronic storage location, including any backup copies or files. The shredding of paper copies of CHRI by an outside vendor must be supervised by an employee of the district.
An informed review of a criminal record requires training. Accordingly, all personnel authorized to receive and/or review CHRI at the district will review and become familiar with the educational and relevant training materials regarding SAFIS and CHRI laws and regulations made available by the appropriate agencies, including the DCJIS.
In determining an individual's suitability, the following factors will be considered: these factors may include, but not necessarily be limited to: the nature and gravity of the crime and the underlying conduct, the time that has passed since the offense, conviction and/or completion of the sentence, nature of the position held or sought, age of the individual at the time of the offense, number of offenses, any relevant evidence of rehabilitation or lack thereof and any other factors deemed relevant by the district.
A record of the suitability determination will be retained. The following information will be included in the determination:
The name and date of birth of the employee or applicant;
The date on which the school employer received the national criminal history check results; and,
The suitability determination (either "suitable" or "unsuitable").
A copy of an individual's suitability determination documentation must be provided to another school employer, or to the individual, upon request of the individual for whom the school employer conducted a suitability determination.
Relying on Previous Suitability Determination.
The school employer may obtain and may rely on a favorable suitability determination from a prior employer, if the following criteria are met:
The suitability determination was made within the last seven years; and
The individual has not resided outside of Massachusetts for any period longer than three years since the suitability determination was made; and either
The individual has been employed continuously for one or more school employers or has gaps totaling no more than two years in his or her employment for school employers; or
If the individual works as a substitute employee, the individual is still deemed suitable for employment by the school employer who made a favorable suitability determination. Upon request of another school employer, the initial school employer shall provide documentation that the individual is still deemed suitable for employment by the initial school employer.
Adverse Decisions Based on CHRI
If inclined to make an adverse decision based on an individual's CHRI, the Braintree Public Schools (district) will take the following steps prior to making a final adverse determination:
Provide the individual with a copy of his/her CHRI used in making the adverse decision;
Provide the individual with a copy of this CHRI Policy;
Provide the individual the opportunity to complete or challenge the accuracy of his/her CHRI;
Provide the individual with information on the process for updating, changing, or correcting CHRI.
A final adverse decision based on an individual's CHRI will not be made until the individual has been afforded a reasonable time depending on the particular circumstances not to exceed thirty days to correct or complete the CHRI.
If a school employer receives criminal record information from the state or national fingerprint-based background checks that includes no disposition or is otherwise incomplete, the school employer may request that an individual, after providing him a copy of said background check, provide additional information regarding the results of the criminal background checks to assist the school employer in determining the applicant's suitability for direct and unmonitored contact with children, notwithstanding the terms of General Laws chapter 151B, S. 4,( 9,9 ½). Furthermore, in exigent circumstances, a school employer may, pursuant to the terms of DESE regulations (see specific regulations in legal references), hire an employee on a conditional basis without first receiving the results of a national criminal background check. After exhausting several preliminary steps as contained in the above referenced regulation the district may require an individual to provide information regarding the individual's history of criminal convictions; however, the individual cannot be asked to provide information about juvenile adjudications or sealed convictions. The superintendent is advised to confer with legal counsel whenever he/she solicits information from an individual concerning his/her history of criminal convictions.
Secondary Dissemination of CHRI
If an individual's CHRI is released to another authorized entity, a record of that dissemination must be made in the secondary dissemination log. The secondary dissemination log is subject to audit by the DCJIS and the FBI.
The following information will be recorded in the log:
Subject Date of Birth;
Date and Time of the dissemination;
Name of the individual to whom the information was provided;
Name of the agency for which the requestor works;
Contact information for the requestor; and
The specific reason for the request.
Reporting to Commissioner of Elementary and Secondary Education
Pursuant to state law and regulation, if the Braintree Public Schools dismisses, declines to renew the employment of, obtains the resignation of, or declines to hire a licensed educator or an applicant for a Massachusetts educator license because of information discovered through a state or national criminal record check, the district shall report such decision or action to the Commissioner of Elementary and Secondary Education in writing within 30 days of the employer action or educator resignation. The report shall be in a form requested by the Department and shall include the reason for the action or resignation as well as a copy of the criminal record checks results. The superintendent shall notify the employee or applicant that it has made a report pursuant to the regulations to the Commissioner.
Pursuant to state law and regulation, if the BPS discovers information from a state or national criminal record check about a licensed educator or an applicant for a Massachusetts educator license that implicates grounds for license action pursuant to regulations, the Superintendent shall report to the Commissioner in writing within 30 days of the discovery, regardless of whether the district retains or hires the educator as an employee. The report must include a copy of the criminal record check results. The school employer shall notify the employee or applicant that it has made a report pursuant to regulations to the Commissioner and shall also send a copy of the criminal record check results to the employee or applicant.
II. Criminal Offender Record Information (CORI) Requirements
It shall be the policy of the district to obtain all available Criminal Offender Record Information (CORI) from the department of criminal justice information services of prospective employee(s) or volunteer(s) of the school department including any individual who regularly provides school related transportation to children, who may have direct and unmonitored contact with children, prior to hiring the employee(s) or to accepting any person as a volunteer. State law requires that school districts obtain CORI data for employees of taxicab companies that have contracted with the schools to provide transportation to pupils.
The Superintendent, Principal, or their certified designees shall periodically, but not less than every three years, obtain all available Criminal Offender Record Information from the department of criminal justice informational services on all employees, individuals who regularly provide school related transportation to children, including taxicab company employees, and volunteers who may have direct and unmonitored contact with children, during their term of employment or volunteer service.
The Superintendent, Principal, or their certified designees may also have access to Criminal Offender Record Information for any subcontractor or laborer who performs work on school grounds, and who may have direct and unmonitored contact with children, and shall notify them of this requirement and comply with the appropriate provisions of this policy.
Pursuant to a Department of Education regulation, “‘Direct and unmonitored contact with children’ means contact with students when no other employee, for whom the employer has made a suitability determination of the school or district, is present. “ Contact” refers to any contact with a student that provides the individual with opportunity for physical touch or personal communication. The school employer may determine when there is potential for direct and unmonitored contact with children by assessing the circumstances and specific factors including but not limited to, whether the individual will be working in proximity with students, the amount of time the individual will spend on school grounds, and whether the individual will be working independently or with others. An individual shall not be considered to have the potential for direct and unmonitored contact with children if he or she has only the potential for incidental unsupervised contact in commonly used areas of the school grounds.”
In accordance with state law, all current and prospective employees, volunteers, and persons regularly providing school related transportation to children of the school district shall sign an acknowledgement form authorizing receipt by the district of all available CORI data from the department of criminal justice information services. In the event that a current employee has a question concerning the signing of the acknowledgement form, he/she may meet with the Principal or Superintendent; however, failure to sign the CORI acknowledgement form may result in a referral to local counsel for appropriate action. Completed acknowledgement forms must be kept in secure files. The School Committee, Superintendent, Principals or their designees certified to obtain information under the policy, shall prohibit the dissemination of school information for any purpose other than to further the protection of school children.
CORI is not subject to the public records law and must be kept in a secure location, separate from personnel files and may be retained for not more than three years. CORI shall be shared with the individual to whom it pertains, pursuant to law, regulation and the following model policy, and in the event of an inaccurate report the individual should contact the department of criminal justice informational services.
Access to CORI material must be restricted to those individuals certified to receive such information. In the case of prospective employees or volunteers, CORI material should be obtained only where the Superintendent had determined that the applicant is qualified and may forthwith be recommended for employment or volunteer duties.
The hiring authority, subject to applicable law and the model policy, reserves the exclusive right concerning any employment decision.
The Superintendent shall ensure that on the application for employment and/or volunteer form there shall be a statement that as a condition of the employment or volunteer service the school district is required by law to obtain Criminal Offender Record Information for any employee, individual who regularly provides transportation, or volunteer who may have direct and unmonitored contact with children. Current employees, persons regularly providing school related transportation, and volunteers shall also be informed in writing by the Superintendent prior to the periodic obtaining of their Criminal Offender Record Information.
The Superintendent shall amend employment applications to include questions concerning criminal records which the Massachusetts Commission against Discrimination has determined may be legally asked of prospective employees. Any employment application which seeks information concerning prior arrests or convictions of the applicant shall include the following statement: “An applicant for employment with a sealed record on file with the commission of probation may answer ‘no record’ with respect to an inquiry herein relative to prior arrests or criminal court appearances. In addition, any applicant for employment may answer ‘no record’ with respect to any inquiry relative to prior arrests, court appearances and adjudications in all cases of delinquency or as a child in need of service which did not result in a compliant transferred to the superior court for criminal prosecution.”
Records sealed pursuant to law shall not operate to disqualify a person in any examination, appointment or application for public service on behalf of the Commonwealth or any political subdivision thereof.
The Superintendent shall revise contracts with special education schools and other providers to require a signed statement that the provider has met all legal requirements of the state where it is located relative to criminal background checks for employees and others having direct and unmonitored contact with children.
P.L. 92-544; Title 28 U.S.C. § 534; Title 28 C.F.R. 20.33(b)
42 U.S.C. § 16962
603 CMR 51.00
803 CMR 2.00
803 CMR 3.05 (Chapter 149 of the Acts of 2004)
SOURCE: MASC October 2014
NOTE: The Department of Criminal Justice Information Services (DCJIS) has adopted regulations requiring that it maintain a model CORI policy and that any written policy must meet the minimum standards as found in the model. Therefore, MASC recommends that school districts retain both the school district specific policy incorporated here and the DCJIS model policy attached as ADDA-R.
Adopted by the Braintree School Committee, 1/23/2017
The Braintree School Committee (BSC) is the governing board of the Town of Braintree’s public-school system. Although it functions as a duly elected Committee of town government, the School Committee has, unlike other town boards, autonomous and absolute authority within limitations established by the Commonwealth of Massachusetts and the Town of Braintree Charter to carry out the educational policies of the state and guide the educational process.
- Composition, Term of Office - There shall be a school committee which shall consist of 7 members. Six of these members shall be nominated and elected by and from the voters of the town at large. The mayor shall serve, by virtue of office, as the seventh member of the school committee with all of the same powers and duties as the members elected by the voters as school committee members.
- Term of Office - The term of office for the 6 school committee members elected by the voters shall be for 4 years each, beginning on the first business day of January in the year following their election, and until their successors have been qualified. The terms of office shall be so arranged that 3 terms shall be filled at each regular town election.
- Eligibility - A school committee member shall at the time of election be a voter. If a school committee member removes from the town during the term for which elected, the office shall immediately be considered vacant and filled in the manner provided in Braintree’s Town Charter in section 4-6.
Town of Braintree Charter, January 2009, ARTICLE 4, Section 4-1
Adopted by Braintree School Committee: 9/25/2017
The Braintree School Committee (BSC) is the governing board of the Town of Braintree’s public-school system. Although it functions as a duly elected Committee of town government, the School Committee has, unlike other town boards, autonomous and absolute authority within limitations established by the Commonwealth of Massachusetts and the Town of Braintree Charter to carry out the educational policies of the state and guide the educational process.
The BSC has all the powers conferred upon it by state law and must perform those duties mandated by the state. These include the responsibility and right to determine policies and practices and to employ a staff to implement its directions for the proper education of the children of Braintree.
The BSC takes a broad view of its functions. It sees them as:
- Legislative/policymaking. The BSC is responsible for the development of policy as guides for administrative action and for employing a Superintendent who will implement its policies.
- Appraisal. The BSC is responsible for evaluating the effectiveness of its policies and their implementation.
- Provision of financial resources. The BSC is responsible for the yearly development and adoption of a budget that will enable the school system to carry out the BSC’s policies, which is to be recommended to the Mayor as defined by the Town of Braintree Charter.
- Public relations. The BSC is responsible for providing adequate and direct means for keeping the local citizenry informed about the schools and for keeping itself and the school staff informed about the needs and wishes of the public.
- Educational planning and evaluation. The BSC is responsible for establishing educational goals and policies that will guide the BSC and staff for the administration and continuing improvement of the educational programs provided by the BSC.
The Superintendent shall be appointed by vote of the BSC and shall directly report to the BSC as provided by law and perform all the duties that are prescribed by law and such other duties, not inconsistent there to, as a majority of the BSC may direct.
The BSC shall appoint, upon the recommendation of the Superintendent, Assistant/Associate/Deputy Superintendent(s), School Business Administrator, Special Education Administrator, School Physician, School Nurses, and the Supervisor of Attendance. Such positions shall not report directly to the BSC.
SOURCE: MASC July 2016
LEGAL REF.: M.G.L. 71:37 specifically, but powers and duties of School Committees are established throughout the Massachusetts General Laws.
CROSS REF.: BB, School Committee Legal Status
Adopted by School Committee: 9/25/2017
Because all powers of the Braintree School Committee (BSC) derived from state laws are granted in terms of action as a group, members of the BSC have authority only when acting as a Committee in a duly called and posted session of the full Committee.
The BSC will not be bound in any way by any statement or action on the part of an individual member except when such statement or action is a result of specific instructions of the Committee.
No member of the Committee, by virtue of his/her office, will exercise any administrative responsibility with respect to the schools or command the services of any school employee.
The BSC will function as a body and all policy decisions and other matters, as required by law, will be settled by an official vote of the Committee sitting in formal session.
- To become familiar with the General Laws of the Commonwealth relating to education and School Committee operations, regulations of the Massachusetts Board of Education, policies and procedures of this School Committee and School Department.
- To keep up-to-date on new laws and the latest trends in education.
- To have a general knowledge of the goals, objectives, and programs of the Braintree Public Schools.
- To work effectively with other Committee members without trying either to dominate the Committee or neglect his/her share of the work.
- To respect the privileged communication that exists in executive sessions by maintaining strict confidentiality on matters discussed in these sessions, except that which becomes part of the public record, once it has been approved for release.
- To vote and act in Committee impartially for the good of students.
- To accept the will of the majority vote in all cases, and to remember that he/she is one of a team and must abide by, and carry out, all Committee decisions once they are made.
- To represent the Committee and the schools to the public in a way that promotes professionalism, interest and support.
- To refer questions and complaints to the proper school authorities.
- To comply with the accepted code of ethics for School Committee members.
CROSS REFS.: BBA, School Committee Powers and Duties
NOTE: MASC code of ethics is intended to be a guideline for School Committee members. The code is not binding by law.
Adopted by the Braintree School Committee: 9/25/2017
The acceptance of a code of ethics implies the understanding of the basic organization of School Committees under the Laws of the Commonwealth of Massachusetts. The oath of office of a School Committee member binds the individual member to adherence to those state laws which apply to School Committees, since School Committees are agencies of the state.
This code of ethics delineates three areas of responsibility of School Committee members in addition to that implied above:
- Community responsibility
- Responsibility to school administration
- Relationships with fellow Committee members
A School Committee member in his/her relations with his/her community should:
- Realize that his/her primary responsibility is to students.
- Recognize that his/her basic function is to be policy making and not administrative.
- Remember that he/she is one of a team and must abide by, and carry out, all Committee decisions once they are made.
- Be well informed concerning the duties of a Committee member on both a local and state level.
- Remember that he/she represents the entire community at all times.
- Accept the office as a Committee member as means of unselfish service with no intent to "play
- politics," in any sense of the word, or to benefit personally from his/her Committee activities.
Responsibility to School Administration
A School Committee member in his/her relations with his/her school administration should:
- Endeavor to establish sound, clearly defined policies that will direct and support the administration.
- Recognize and support the administrative chain of command and refuse to act on complaints as an individual outside the administration.
- Give the Superintendent full responsibility for discharging his/her professional duties and hold him/her responsible for acceptable results.
- Refer all complaints to the appropriate administrative staff for solution and only discuss them at Committee meetings if such solutions fail.
Relationships with Fellow School Committee Members
A School Committee member in his/her relations with his/her fellow Committee members should:
- Recognize that action at official meetings is binding and that he/she alone cannot bind the Committee outside of such meetings.
- Realize that he/she should not make statements or promises of how he/she will vote on matters that will come before the Committee.
- Uphold the intent of executive sessions and respect the privileged communications that exists in executive sessions.
- Not withhold pertinent information on school matters or personnel problems, either from members of his/her own Committee or from members of other Committees who may be seeking help or information on school problems
- Make decisions only after all facts on a question have been presented and discussed.
LEGAL REFS.: M.G.L. 41:1 and 71:37 specifically, but powers and duties of School Committees are established throughout the General Laws of Massachusetts Relating to School Committees
CROSS REFS.: BBA, School Committee Powers and Duties
BBAA, School Committee Member Authority
SOURCE: Massachusetts Association of School Committees Code of Ethics
NOTE: MASC code of ethics is intended to be a guideline for School Committee members. The code is not binding by law.
Massachusetts General Laws Chapter 30A Section 20(f) governs public participation at open meetings of public bodies. A School Committee Meeting is a business meeting at which members of the body deliberate over school related matters in public session. The Braintree School Committee (BSC) welcomes the attendance of members of the Braintree community to view the BSC as it conducts its regular business meeting. All regular and special meetings of the BSC are open to the public. Executive sessions will be held only as prescribed by the Statutes of the Commonwealth of Massachusetts.
The BSC believes that the Braintree community should have an opportunity to comment on issues that affect the Braintree Public Schools (BPS) that are within the scope of the BSC’s responsibilities. In order that all citizens who wish to be heard before the Committee have a chance and to ensure the ability of the Committee to conduct the District's business in an orderly manner, the following rules and procedures are adopted:
- Public Comment will, generally, be included on the agenda of all regularly scheduled BSC meetings and shall be for a period of five (5) minutes, which may be extended at the discretion of the presiding Chair.
- Generally, topics for public comment will be limited to those items listed on the BSC agenda for that meeting. Items brought forth by the public at the time of the meeting will be allowed at the sole discretion of the Chair. Copies of the Agenda are available for the public to 48 hours prior to the meeting, and are posted by the Braintree Town Clerk at Town Hall and the BPS website.
- The BSC will not hear personal complaints about school personnel or any member of the school community. Under most circumstances, administrative channels are the proper means for disposition of legitimate complaints involving staff members. Improper conduct and remarks will not be allowed, and defamatory or abusive remarks are always out of order. If a speaker persists in improper conduct or remarks, the Chair may terminate that individual's privilege of address, as provided by M.G.L. Chapter 30A: 20.
- Any citizen wishing to speak before the BSC shall sign in with the BSC Chair prior to the meeting and identify the agenda item on which they wish to comment. When the meeting progresses to the “Public Comment” item on the agenda, the Chair will verbally confirm the sign-up list in the event that any members of the public who may have arrived late may request to speak to an agenda item. When recognized by the Chair during the public comment section of the agenda, they will identify themselves by name and address. No citizen may speak more than once without permission of the Chair. All citizens shall speak to the full Committee through the Chair and shall not address individual members or BPS employees.
- Any BSC member may direct questions to the speaker through the Chair in order to clarify comments of the speaker.
Requests to Present
Any citizen who wishes to make a presentation to the BSC on an item that is of interest to him/her and within the scope of the BSC’s responsibilities may request to be placed on a BSC agenda through the Administrative Assistant to the School Committee. Such requests must be in writing and explain the scope and intent of the agenda item and include all items the presenter wishes to distribute. If it is in the Chair’s opinion that the matter should be brought forward to the BSC, a mutually convenient date will be arranged.
SOURCE: MASC July 2016
Adopted by Braintree School Committee 7/17/2017
Food & Nutrition Services will be responsible for maintaining accurate charge records and notifying the parent/guardian as well as the school district of any outstanding balances.
Parents/guardians and students will receive forms for Free and Reduced Price School Meals and prepayment information from the Food & Nutrition Services prior to the start of the school year. Those forms will also available at each school’s main office, in each House Office at BHS, and online at www.braintreeschools.org
Students will be told by the cashier when their balance is getting low. Parents will be notified of a low or negative account balance either by e-mail or, at the elementary level by printed letters (“charge notes”) sent home with the student. These notes will be generated by the Food & Nutrition Services Department and will be given to a child’s homeroom teacher to be distributed.
High School Students
Students at BHS will not be allowed to charge any food service purchases resulting in a negative account balance, unless otherwise arranged through the food service director. If a student needs to charge, he or she must contact the Director of Food & Nutrition Services, and the parent/guardian of the student will be notified that day that the student has charged a meal. The student will be provided a meal of their choice that day, but will not be allowed to charge any ala carte purchases.
Middle and Elementary Students
Students at the middle and elementary levels are not allowed to charge any ala carte or snack items which would result in a negative lunch account balance. Charging for reimbursable meals is also strongly discouraged. However, students may charge up to five (5) meals if needed. If a student has money to pay for a lunch that day, even if a charge is owed, a meal of the child’s choice will be provided that day. Attempts may be made to contact parents/guardians via e-mail, phone calls or “charge notes” when a student has a large outstanding balance. Any payments that come in to the kitchen will be applied to outstanding lunch balance before a student will be allowed to purchase ala carte items. If a student brings in payment for a meal, and that student has a negative balance on their account, any change from that payment will be applied to the outstanding meal balance instead of being given back to the student.
If repeated attempts are made to contact a parent/guardian of a student who owes money, and those attempts do not result in payment of the meal debt, the Director or Manager may notify the Principal at the child’s school. The Principal or his/her designee will then also reach out to the Parent/Guardian to attempt to collect payment.
All attempts at collecting school meal debt may also include encouragement for the Parent/Guardian to complete a Free or Reduced Price School Meals application, and paperwork may be sent home for completion.
In early May, the Administrative Assistants in each House at the high school will be given a list of senior students who owe school meal debt. The debt must be paid prior to graduation. Any student who has positive balances upon graduation may be contacted so they may request a refund or request that the funds be transferred to a younger sibling.
The Braintree Public Schools shall comply with the mandatory provisions of the Family and Medical Leave Act of 1993. The Superintendent shall issue, and from time to time amend, procedures setting forth the rights and procedures granted by the Act, and shall ensure compliance with those procedures either personally or by delegation.
SOURCE: MASC December 2016
LEGAL REFS: P.L. 103-3, "Family and Medical Leave Act of 1993"
Adopted by the Braintree School Committee, 1/23/2017
The Braintree Public Schools will employ substitute teachers, to the extent possible, who meet the requirements for teacher appointments and will assign teachers substitute-teaching positions on the basis of their areas of competence. When the supply of substitutes in a particular subject is too limited to meet school department needs, there will be active recruitment for substitutes in those areas. All substitute teachers will be expected to provide educational services, rather than to assume merely a student-supervisory role. Substitutes will be provided with as much support as possible by building administrators and teachers.
The Braintree School Committee (BSC) will set the daily rate of pay for substitute teachers, including extended-term substitutes. The latter will be granted such additional benefits as approved by the BSC.
Adopted by the Braintree School Committee, February 13, 2017
The following is an approved change to substitute teacher qualifications as of April 2017 and substitute rate of pay as of September 1, 2017:
I. Substitute teacher qualifications:
Substitute teachers require at least an Associate’s Degree or the equivalent, although a Bachelor’s Degree is preferred.
II. Substitute teacher rate of pay:
SUBSTITUTE TEACHER PAY
Days 1 – 30, $90/day
Days 31 – 89, $125/day (**if in same assignment)
Days 90* – Beyond, $230/day, licensed teacher (**if in same assignment)
Retired Braintree teachers, who are currently on the substitute list, are eligible to receive the $230/day rate for an assignment of 31 days or more.
*Teacher substitute must hold a valid teaching license for 90 day or longer assignments.
**If length of time is known ahead of time, rate is paid starting day one.
If length of absence is not known ahead of time, rate is paid on the 31st or 90th day.
Adopted by the Braintree School Committee, June 12, 2017
As required by the Children’s Internet Protection Act (CIPA), this policy certifies Braintree Public Schools’ implementation of technology protection measures to block or filter Internet access to pictures that are: (a) obscene; (b) child pornography; or (c) harmful to minors (for computers that are accessed by minors).
As outlined in the BPS Network & Technology Responsible Use Policy, users have no expectation of privacy within the BPS system (Sections 5 & 7); this provision allows for the monitoring of minors’ online activities in accordance with CIPA. Additional components of CIPA compliance addressed in the district’s Network & Technology Responsible Use Policy include:
- Access by minors to inappropriate matter on the Internet; (Sections 2 & 3)
- The safety and security of minors when using electronic mail, chat rooms and other forms of direct electronic communications; (Section 4)
- Unauthorized access, including so-called “hacking,” and other unlawful activities by minors online; (Section 3)
- Unauthorized disclosure, use, and dissemination of personal information regarding minors; (Section 4)
- Measures restricting minors' access to materials harmful to them (Section 2).
As required by the Protecting Children in the 21st Century Act, Braintree Public Schools (BPS) provides for educating minors about appropriate online behavior, including but not limited to the appropriate online behavior for interacting with other individuals via email, on social networking websites, and in chat rooms. In addition, BPS educates students in age-appropriate awareness of cyberbullying and both an individual user’s response and BPS educators’ and administrators’ responses. This policy provides for the education of minors about appropriate online behavior.
Adopted by the Braintree School Committee, 6/12/2017
This document formalizes the policy for responsible use of the Braintree Public Schools’ (BPS) computer network and computing devices owned by BPS or used on the BPS campus. All users, including students, teachers, staff, administrators, and organizations are covered by this policy and are expected to be familiar with its provisions.
2. User Responsibilities
The BPS computer network and all related technology systems are designed and maintained in compliance with state and federal law, including the Children’s Internet Protection Act and Protecting Children in the 21st Century Act Amendment. All use of the network to access the Internet is filtered via a firewall, and network activities harmful to minors or non-compliant with educational uses are prohibited (see Section 3). It is the responsibility of any person using BPS computer network resources to read, understand, and follow these guidelines. In addition, users are expected to exercise reasonable judgment in interpreting these guidelines and in making decisions about the appropriate use of BPS computer network resources. Any person with questions regarding the application or meaning of these guidelines should seek clarification from the BPS technology director or central office. Use of BPS computer network resources shall constitute acceptance of the terms of these guidelines. When a user is no longer a member of the BPS community, he or she shall no longer have user rights to network and technology resources.
A. BPS Computer Network Administrator Responsibilities
The administrator is responsible for making certain that all users understand and abide by the Acceptable and Unacceptable Uses as stated in this document (Section 3). If the BPS computer network administrator has reason to believe that any user is misusing the system, the administrator has the right to access the user’s account in order to review its use. It is also the responsibility of the administrator to report any misuse of the system to district administrators.
B. BPS Computer Network Educator Responsibilities
It is the responsibility of educators who are using BPS computer network tools with students to teach students about safe and responsible use of the Internet and the network (see also BPS Internet Safety Policy). Educators are responsible for monitoring students’ use of these resources and must intervene if students are using them inappropriately. Educators should make sure that students understand and abide by the Acceptable and Unacceptable Uses as stated in this document (Section 3). It is also the responsibility of the teacher to report any misuse of the system to his/her building administrator.
C. BPS Computer Network Student Responsibilities
It is the responsibility of students who are using BPS computer network tools to learn about safe and responsible use of the Internet. They are responsible for using these resources appropriately. They must abide by the Acceptable and Unacceptable Uses as stated in this document (Section 3). If a student is misusing the system, educators must follow appropriate disciplinary protocols, including but not limited to reporting the misuse to the BPS computer network administrator, who has the right to discontinue his/her use of the system.
3. Acceptable and Unacceptable Uses
The resources available to BPS computer network users are to be used for educational purposes. Users should not use BPS computer network to store any files that are not educational. BPS will educate all students about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response (see also BPS Internet Safety Policy).
It is unacceptable for users to use these resources for:
- furthering any political or religious purpose
- engaging in any commercial or fundraising purpose that is not relevant to or approved by the district
- sending threatening or harassing messages
- gaining unauthorized access to computer or telecommunications networks
- interfering with the operations of technology resources
- accessing or sharing sexually explicit, or obscene materials
- intercepting communications intended for other persons
- attempting to gain unauthorized access to the BPS computer network
- logging in through another person’s account or attempting to access another user’s password or files, except where necessary for a teacher or administrator to do so
- sending defamatory or libelous material concerning a person or group of people
- furthering any illegal act, including infringing on any intellectual property rights
- researching, storing, or sending information regarding weaponry, except in bona fide research as required by the district’s curriculum (for example, an assignment studying a war)
- downloading, uploading, or distributing any files, software, or other material that is not specifically related to an educational project
- downloading, uploading, or distributing any files, software, or other material in violation of federal copyright laws
As with any other form of communication, these systems may not be used to transmit or store messages or other data that are prohibited under existing BPS policies, such as those prohibiting sexual harassment, protecting civil rights, and maintaining a safe school environment. Users should take all reasonable precautions against receiving or downloading messages, images, or other data of this sort.
4. Privacy Protections beyond BPS
5. No Expectation of Privacy within BPS
BPS computer network resources are the property of the Braintree Public Schools and are to be used in conformance with these guidelines. BPS administration retains the right to inspect any user’s virtual hard drive, school-owned computer, Internet history, or email (whether through a town server or through Google Apps for Education/G Suite) if a suspected violation of the network technology policy or any other district policy has occurred. In keeping with state and federal laws regarding public records, users should be aware that data and messages are regularly archived, even if they appear to have been deleted locally. In addition, an Internet firewall automatically checks all data moving between the local area network and the Internet and logs the sending and receiving destinations. Use of BPS Computer network technology resources constitutes consent for the BPS computer network staff to monitor and/or inspect any files that users create, any messages they post or receive, and any web sites they access should a disciplinary or safety situation warrant such access.
Each user shall be required to use and maintain passwords that conform to BPS computer network guidelines. Users must take precautions to maintain the secrecy of their password so that other users will not be able to utilize that password for malicious purposes. If a user suspects that someone has discovered his or her password(s), the user should change the password(s) or contact technology services via the Help Desk for assistance in changing the password(s) immediately. BPS computer network users are responsible for all activity under their accounts.
Failure to observe these guidelines may subject users to termination of their BPS computer network accounts, including Google Apps for Education/G Suite accounts, email accounts, and accounts with other district-provided services. BPS administrators will be notified of any inappropriate activities by users, and users will be subject to recourse through other existing BPS policies as applicable. BPS administrators will also advise law enforcement agencies of illegal activities conducted through the BPS computer network and will cooperate fully with local, state, and/or federal officials in any investigation related to illegal activities conducted through the BPS computer network.
7. Bring Your Own Device (BYOD) Uses
The use of personal electronic device(s) on a school site is a privilege, not a right, that the Braintree Public Schools grants to any student who is willing to assume the responsibility of abiding by the guidelines as set forth in this Braintree Public Schools’ Technology Acceptable Use Policy. Noncompliance with applicable regulations may result in suspension or termination of privileges and other disciplinary action consistent with district policies.
Any student who receives approval from his or her classroom teacher to bring in an electronic device is also responsible for physically securing their device within the school site. Braintree Public Schools assumes no responsibility or financial liability for any damage the student or parent suffers, including but not limited to theft, physical damage, and loss of data or software malfunctions of the personal electronic device. If an electronic device appears to have been stolen, the student should immediately report the incident to the school administrator.
- Students (who have received permission) may connect wirelessly to the BPS network for educational purposes. Personal electronic devices may not be used for entertainment, including but not limited to games, messaging, social media, streaming movies, music, or video viewing, while connected to the BPS network, unless instructed to do so.
- Students must follow additional guidelines which a classroom teacher or BPS staff member might impose. The use of the electronic device(s) may in no way disturb the learning environment.
- Students are strictly prohibited from using peer-to-peer file sharing software and messaging programs unless instructed by a teacher to do so.
- Any student who is suspected of violating the Network & Technology Responsible Use Policy or any other BPS policy must yield their personal electronic device(s) to any Braintree Public Schools staff member upon request. Authorized personnel may inspect the system to determine whether any policies have been violated.
The Braintree Public Schools make no warranties of any kind, either expressed or implied, for BPS computer
This policy is in compliance with state and federal telecommunications rules and regulations, including the Children's Internet Protection Act, the Protecting Children in the 21st Century Act Amendment, the Children’s Online Privacy Protection Act, the Family Educational Rights and Privacy Act, and the Protection of Pupil Rights Amendment.
Acknowledgements: Sections of this document were adapted from Quincy Public Schools, Hanover Public Schools, and Burlington Public Schools, the Massachusetts Office of Digital Learning, FCC and FTC recommendations, and federal laws.
Adopted by the Braintree School Committee, 6/12/2017
While students have a right to attend the elementary school in the school district where they reside, the Braintree School Committee endorses a policy of Flexible Boundary Zones (FBZ) for the enrollment of students new to the Braintree Public Schools effective for the 2016‐2017 school year. The purpose of the FBZ policy is to ensure even utilization of individual building resources and staff throughout the school system, and to protect the educational well‐being of all students.
Flexible Boundary Zones are defined areas (neighborhoods, streets, etc.) for which individual addresses may be assigned to more than one elementary school. Parent/guardians of students residing in a FBZ must request one of the designated elementary schools in the FBZ. Requests will be granted based on space availability. Students in FBZ do not have a designated home school until such time as they are assigned a school by school administration. The assignment of the home school for students in FBZ is not subject to appeal.
With respect to the assignment of new families residing in buffer zones:
- The preference of the family will be considered in making the initial assignment.
- Once a family in an elementary buffer zone has been assigned a school for one child, other siblings who follow will also be enrolled in that elementary school unless the parent/guardian requests a different elementary school. Their request for a different school will be considered on a space available basis.
Adopted by the Braintree School Committee, 6/13/2016
All children of school age who actually reside in the Town of Braintree will be entitled to attend the Braintree Public Schools. “Actual residence” shall mean that the Town of Braintree is the place which is most closely connected with the primary purpose of a dwelling and is the place where the child and his/her parents intend to remain permanently. Temporary residence in a motel, hotel, or any other building in the Town of Braintree does not constitute “actual residence”. In such circumstances, however, the child may be allowed to enroll in accordance with the requirements and limitations of state and federal laws and regulations.
A student between the minimum and maximum ages established by established by the Department of Elementary and Secondary Education who has not received a diploma or certificate from a secondary school shall be eligible to attend the schools if:
Kindergarten student is 5 years of age on or before August 31st of the enrollment year. Grade 1 student is 6 years of age on or before August 31st of the enrollment year. Exceptions to Grade 1 age requirement will be considered in accordance with Braintree Public Schools early admission to first grade protocol (See Appendix A).
The student permanently, not temporarily or sporadically, resides in Braintree with his/her parent(s) or legal guardian.
The student actually resides in Braintree with someone other than his/her parent(s) or legal guardian for the purpose of attending the schools and tuition for such student is paid in accordance with this policy.
The student actually resides in Braintree with someone other than his/her parent(s) or legal guardian for the purpose of temporarily ameliorating personal extreme hardship, and may attend the schools at the discretion of the Superintendent and with a completed and notarized Caregiver Affidavit Form.
The student, regardless of place of residence, has been selected to attend the schools under a statutory program for the education of non-resident students, duly accepted by the School Committee.
The student, regardless of place of residence, meets the requirements of “Admission of Non-Residents” section of this policy.
Prior to entry, the student has met all MA Department of Public Health immunization requirements in accordance with 105 CMR 220 .
Determination of Eligibility
The Superintendent, or his/her designee(s), shall determine whether a student is eligible to attend the Schools. In determining whether a student actually resides in Braintree for purposes of this policy, the following factors shall be considered:
Whether the student physically occupies a dwelling in Braintree, regardless of whether such occupancy is based upon ownership, lease, or consent of a person legally entitled to occupy the dwelling;
With whom the student lives, such as parent(s), legal guardian, custodial parent after a divorce, relative, or other person and the duration of such living arrangement;
If a student resides with someone other than his/her parent(s), legal guardian, or the parent with physical custody after a divorce, the reasons for doing so;
The amount of time actually spent by the student in the dwelling in Braintree;
Whether the student's physical belongings are stored at the dwelling;
Whether mail concerning the student, such as mail from doctors, etc., is addressed to the dwelling;
Whether the residence is the center of the student’s domestic, social, and civic life;
Whether the student was included as an occupant of the dwelling for purposes of the town census;
Such other information as the Superintendent or his/her designee(s) may deem relevant to determining where a student actually resides including, but not limited to, a fully completed Affidavit of Occupancy and proof of residency documents requested during registration process.
Except as expressly provided for herein, non-resident students shall not be admitted to the Braintree Public Schools (BPS). The Superintendent may, in accordance with state and federal laws and regulations, permit a non-resident student to attend the schools as follows:
- A student whose family provides satisfactory evidence that he/she will be residing in Braintree within a grading period and would be eligible to attend the schools under policy JF may, in accordance with regulations adopted by the Superintendent, and with the permission of the Superintendent, attend the Schools prior to actually residing in Braintree.
- The Superintendent may permit a non-resident student to attend Braintree High School for not more than one year under a reciprocal arrangement with the Schools in the Town in which the student resides pursuant to M.G.L. Ch. 76, Sec 12, where such temporary attendance is (i) in the best educational interests of the student, (ii) there is no reason to believe that the student presents any risk to other students or employees of the Schools.
- Students who are entitled to attend the BPS under the McKinney-Vento Homeless Assistance Act.
- BHS seniors already enrolled in the BPS, who move out of the Town on or after the first day of school in a given school year, may complete the current school year provided they have made the Superintendent of Schools aware of the move in writing within thirty (30) business days of such move. Other students, in any school, who move out of the Town of Braintree on or after April 1st of a given school year may complete the current school year provided they have made the Superintendent of Schools aware of the move in writing within five (5) business days of such move. In all of the foregoing circumstances, students are responsible for their own travel arrangements to and from school after they move out of the Town of Braintree.
- Students officially enrolled in the BPS through the METCO program.
Transportation of Non-Residents
Except as otherwise provided in state and federal laws and other policies, transportation of a non-resident student to and from school shall remain the responsibility of his/her parent(s) or legal guardian.
Should a question arise concerning any student’s residency elsewhere while attending Braintree Public Schools, the student’s residency will be subject to further inquiry and/or investigation. Such questions concerning residency may arise on the basis of incomplete, suspicious, or contradictory proofs of address; information provided to administration; correspondence that is returned to the Braintree Public Schools because of an invalid or unknown address, or other grounds.
The Superintendent may request additional documentation, may use the assistance of the Braintree Police Department’s Community Service Officer and/or may obtain the services of an investigative agency to conduct investigations into student residences. All reports will be provided to the Superintendent, who shall make the final determination of residency.
Upon initial determination by the Superintendent that a student is actually residing in a city or town other than Braintree, the student’s enrollment in Braintree Public Schools shall be terminated immediately.
Only students who qualify under this policy shall be eligible to attend the BPS. Any person who knowingly misrepresents facts concerning a student's actual place of residence or reasons for residing in Braintree, or any other material facts concerning a student's eligibility to attend the schools under this policy in order to enroll a student in the schools or to avoid paying tuition may be liable for the consequences. BPS reserves the right to recover restitution based upon the costs of educational services provided during the period of non-residency from the parent(s), guardians, or caregiver.
Adopted by School Committee: 8/28/2017
Student funds may be raised to finance the activities of authorized student organizations. Student activity funds are considered a part of the total fiscal operation of the District and are subject to policies established by the School Committee and the Office of the Superintendent. The funds shall be managed in accordance with sound business practices and will adhere to the procedures outlined in the Braintree Public Schools Student Activity Guidelines and Procedures Manual.
In compliance with Massachusetts General Law Chapter 71, Section 47; the School Committee:
1. Authorizes the Superintendent, or his/her designee, to approve the establishment of all club/student organizations based on the procedures outlined in the Braintree Public Schools Student Activity Guidelines and Procedure Manual.
2. Authorizes the Principals and the Principals' designee to accept money for recognized student activity organizations, which currently exist, or as from time to time may be revised. A Student Activity Agency Account(s) shall only be used for monies raised by approved student club/organizations and expended by those students for their direct benefit.
3. Authorizes the Town Treasurer to establish and maintain a Student Activity Agency Account(s) which is to be audited as part of the Town's annual audit.
A. The interest earned and any audited undesignated fund balance in each school's student activity fund shall remain in the account and be recorded as a separate line item by the building principal. These funds shall be used to cover the following expenditures without requiring further approval from the School Committee:
a. To cover the cost of periodic outside audits of the accounts;
b. To purchase forms and supplies related to maintaining the Student Activity Agency Account by the school;
c. To pay for any banking fees associated with the accounts, or the acceptance of credit cards, or other online payment option that may become available; and
d. To cover the cost of a student(s) attending a class or school function when students are charged for such but the district financial assistance policy determines the family is unable to cover such expenses.
4. Authorizes Student Activity Checking Accounts for use by the Principals with specific maximum balances established for each school by School Committee policy.
A. The school principal will be provided with a checking account for expenditure purposes.
B. The maximum balance a school is allowed to have in its checking account at any time is as follows:
a. East Middle School - $50,000
b. South Middle School - $50,000
c. High School - $75,000
C. Deposits into the checking account shall only be made by the Town Treasurer.
Principals may delegate to Assistant Principals, Housemasters, or other designee the authorization to sign withdrawal forms from various clubs and activities or other forms or permissions. However, the Principal may not delegate signature authority on the checking account. The Principal must sign all checks and their corresponding withdrawal authorizations with an original signature. Signature stamps are not permitted.
5. Directs Principals to provide the Treasurer with a bond in an amount agreeable to the Treasurer.
6. Authorizes the disposition of class funds as follows:
A. Funds raised by and for a particular class as defined by their high school graduation date, shall remain in a sub-account designated for that class through the last day of school of the class's graduation year.
Funds held on behalf of graduating classes are to be held within the Student Activity Checking Account for the High School. Such funds shall be designated by the class' Year of Graduation, such as Class of 2017, etc. Once a class has graduated from High School, their funds should be removed from the High School Student Activity Checking Account no later than six months from the date of graduation. It is the responsibility of the class officers to arrange for these funds to be removed from the High School Activity Checking Account. When requested, and once all outstanding financial obligations of the graduating class have been met, the remaining balance should be removed from the fund by check transfer payable to the Class of XXXX. Checks payable to individual members of the graduating class are not permitted.
Should the class officers not request to have their funds removed from the Student Activity Checking Account within six months of their graduating, the funds will be forfeited by the class and transferred into the undesignated fund of the Student Activity Agency Account.
Class officers should be given a copy of this policy during the course of their senior year to ensure their knowledge of their obligations to perform under this policy.
B. Such transfer of available balances from outdated graduated class accounts shall occur after: a) documented efforts have been made to contact at least two of the four class officers, and b) written permission from at least one class officer has been received authorizing the transfer, or c) if after failing to receive any type of response from either class officer that a notice is posted in a local newspaper that said transfer will be completed within thirty (30) days.
7. Authorizes the disposition of student activity funds as follows:
Any student activity organization inactive for a period of three (3) years or more, and for which there has been no receipts or disbursements recorded on their behalf, shall require the following action:
Written notification by the advisor or student officer/treasurer to the Principal or other authorized administrator that the particular activity will cease to be a viable account. If an advisor or student officer/treasurer is not available, the Superintendent or his/her designee shall authorize such discontinuance.
All assets of the student activity organization shall be determined and stated in writing.
The Superintendent, or his/her designee, shall determine any disposition of assets of an inactive student activity organization, but in no case shall the disposition benefit specific individuals. The primary goal in disposition should be to benefit the students.
8. Authorizes the Principals to take remedial action whenever a deficit in a Student Activity Agency Account exists. Deficits in Student Activity Agency Accounts are not permitted under this policy and should be avoided. If unforeseen circumstances result in a deficit, funds from either the school's interest income account or general student activity fund may be used to cover the shortfall. If there are insufficient funds in either of these accounts to cover the deficit, the Superintendent may approve the use of budgetary funds to cover the deficit.
9. Commissions: Any monies paid to the school or to a student activity organization as commissions belong to the students. At no time shall such commission be used to benefit staff. Commissions should be spent in support of student clubs and co-curricular activities (source: vending machines, yearbooks, class rings, student pictures) or be deposited to the specific student activity sub-account (example: yearbook, senior class) for use by the student organization.
Students and their personal belongings are subject to search by school personnel if there are reasonable grounds for believing that a search will reveal evidence that the student has violated the law or school rules.
The Braintree school administration reserves the right to search vehicles on school property, back packs, gym bags, and/or other articles of student clothing when a determination has been made that such a search would be in the interest of the safety and/or health of that student and/or other students and adults. Searches and subsequent seizure of substance and/or contraband will be conducted based on reasonable suspicion as a result of reliable reports from credible sources, personal observations of students engaging in prohibited conduct, and observations of suspicious behavior. Such searches will not be performed in an arbitrary or capricious manner. Except as otherwise necessary due to urgent circumstances, searches will be conducted by a member of the Braintree school administration in the presence of another adult. In all cases, the nature of the search must be reasonably related to the object sought and not excessively intrusive in light of the age and gender of the student. In the event of the search of a student or his/her belongings, parents will be notified as soon as practicable after the search has been concluded.
Lockers and student desks, as well as the student parking areas at Braintree High School are the property of the Braintree Public Schools. Students should understand that they are not considered public property and, therefore, such areas and items may be subject to random and canine searches by school officials, in coordination with the Braintree Police Department.
In the event that a student is found to be in possession of an illegal object or substance, the object or substance will be given to the Braintree Police Department. Other objects or substances that are prohibited by school rules, or are otherwise disruptive to the school environment, may be retained by school officials for later return to the student’s parents/guardians.
Interrogations by Police
The Braintree Schools have legal custody of students during the day and during the hours of approved extracurricular activities. When law enforcement officials find it necessary to question students during the school day or periods of extracurricular activities, the school Principal or his/her designee will be present. Every reasonable effort will be made to contact the student’s parent or guardian so that the responsible individual may be notified of the situation and be present for police questioning of the student. Except as otherwise necessary due to urgent circumstances, police questioning of students under the age of 18 will not be conducted without the presence of a legal guardian.
LEGAL REF: New Jersey v. T. L. O. (1985) S. Ct 733.
Adopted by the Braintree School Committee: March 21, 2016
The legal basis for public education in the District is vested in the will of the people as expressed in the Constitution of Massachusetts and state statutes pertaining to education.
Under the General Laws of Massachusetts,
"... Every town shall maintain... a sufficient number of schools for the instruction of all children who may legally attend a public school therein."
The Braintree Public School (BPS) Department is a department of the Town of Braintree operated under laws pertaining to education and under regulations of the Massachusetts Board of Education. The geographic area served by the BPS falls exclusively within the boundaries of the Town of Braintree.
LEGAL REFS.: Constitution of Massachusetts, Part II, Chapter V, Section II
CROSS REF.: BB, School Committee Legal Status
The Massachusetts General Laws require the School Committee to adopt written policies, rules and regulations not inconsistent with law, which may relate to study, discipline, conduct, safety and welfare of all students, or any classification thereof, enrolled in the public schools of the District.
The implementation of the general rules of conduct is the responsibility of the Principal and the professional staff of the building. In order to do this, each school staff in the District shall develop specific rules not inconsistent with the law nor in conflict with School Committee policy. These building rules shall be an extension of the District policies by being more specific as they relate to the individual schools.
The purpose of disciplinary action is to restore acceptable behavior. When disciplinary action is necessary, it shall be administered with fairness and shall relate to the individual needs and the individual circumstances.
Students violating any of the policies on student conduct and control will be subject to disciplinary action. The degree, frequency, and circumstances surrounding each incident shall determine the method used in enforcing these policies. Most of the situations which require disciplinary action can be resolved within the confines of the classroom or as they occur by reasonable but firm reprimand, and/or by teacher conferences with the student and/or parents or guardians.
If a situation should arise in which there is no applicable written policy the staff member shall be expected to exercise reasonable and professional judgment.
LEGAL REFS.: M.G.L. 71:37H AND 37L; 76:16 AND 17
Chapter 380 of the Acts of 1993
Chapter 766 Regulations, S. 338.0
Adopted by the Braintree School Committee, 1/23/2017
It is the School Committee's desire that use of school property be enjoyed by the townspeople. It is the Committee's intent that such use will maintain safe conditions and preserve the property for school program use.
Use of school buildings and other facilities by organizations will be permitted only when a worthy educational, civic, or charitable purpose will be served.
School facilities will be used according to the regulations and rental fee schedules recommended by the Superintendent and approved by the School Committee.
Permission for the use of facilities must be obtained through the office of the Director of Finance & Operations (Business Manager), or designee, where applications are available for this purpose.
School facilities will be available for the following:
- Public school activities
- Parent-teacher activities
- Official town public hearings and political activities
- Meetings and activities sponsored by the School Committee and school personnel
- Local nonprofit and noncommercial organization activities
- The activities of other organizations when approved by the School Committee
School and Town Preference
Requests for use of school facilities will be prioritized as follows:
- School activities
- Town Meetings and elections
- Town department needs
- All other community activities
Adopted by the Braintree School Committee: Monday, September 25, 2017
Facility Rental Checklist
- Complete Building Permit Form.
- Include any deposit(s) with Building Permit Form.
- Return Building Permit Form and deposit (if applicable) to:
If requesting Braintree High School
Building Permit Office
Braintree High School
128 Town Street
Braintree, MA 02184
If requesting another school
Principal's Office at the requested school
Confirmation of the event is established upon receipt of Building Permit from the School Business Office. NO ADVERTISING OF ANY KIND is permitted prior to receiving the Building Permit.Confirmation of the event is established upon receipt of Building Permit.
- Obtain Insurance Binder in the amount of $1 million liability.
Binder MUST list as the certificate holder:
The Town of Braintree
1 JFK Memorial Drive
Braintree, MA 02184
- Return binder no later than three (3) days prior to scheduled event to:
Braintree Public Schools
348 Pond Street
Braintree, MA 02184
Adopted by Braintree School Committee: September 25, 2017
FACILITY RENTAL FEE SCHEDULE
Braintree School Facilities
- Above fees are based on a 4-hour minimum charge. After 4 hours, an additional prorated fee will be charged based on the above Facility Rental Fee Schedule. There will also be a $1.00 per seat charge for auditorium and gymnasium use for any event for which an admission fee is charged (Braintree High School auditorium seat charge $350.00, gymnasium seat charge $1,400.00; East Middle School auditorium seat charge $525.00, gymnasium seat charge $400.00; and South Middle School auditorium seat charge $273.00 are the maximum charges. Less will be charged with proof of gate receipts.
- Additional charges for required services are subject to change:
- Braintree Police Detail - 4 hr. minimum – contract and pay Braintree Police Dept. directly.
- Braintree Fire Detail - 4 hr. minimum – contract and pay Braintree Fire Dept. directly.
- Custodial charges are based on the custodian’s rate of pay at time and one half on weekdays and Saturdays and at double time on Sundays and holidays.
- When a school kitchen is used, a kitchen worker must be employed.
- No rental fee will be charged to Braintree Public School programs, regular meetings of PTO’s, and School Councils.
- No rental fee will be charged to youth programs sponsored by Braintree organizations; e.g., Braintree Youth Basketball, Scouts, and other Braintree youth programs. Custodial charges will be assessed as needed.
- All building permit requests must be accompanied by a $50.00 security deposit. A larger security deposit may be requested.
- The Braintree School Committee reserves the right to amend these rental fees and may establish other rental fee rates for the long-term use/lease of facilities.
- Rental of school facilities on holidays or certain other days may not be possible because of the unavailability of service personnel required by School Regulations.
Rules and Regulations for use of School Building
- The person or organization granted the use of a school facility shall assume full liability for any loss or damage to school property or equipment. The School Department requires prior assurance that there will be adequate and responsible adult supervision.
- Permits will not be issued to minors or to any individuals or groups unable to assume full liability. The lessee must have insurance coverage to cover any personal and/or property claims resulting from the event.
- Use of school property, including buildings, athletic fields and grounds is permitted to recognized local groups for educational, recreational, civic, charitable, and similar purposes but not solely for any individual’s personal gain. For-profit organizations may be charged a higher fee.
- School gymnasiums will not be rented for non-school sponsored dances or functions.
- Facilities will not be available when there is any conflict with school activities.
- No firm commitment of dates will be made before October 1 to allow schools to submit and reserve their schedules.
- Application for use of school facilities must be submitted to the Business Office accompanied by a $50.00 security deposit ten days in advance of the date of use. Rental fees must be paid by the rental date. Please make checks payable to the “Braintree Public Schools.”
- Field day programs requiring the installation of booths, amusements, or special equipment, must first be reviewed and approved by the Braintree School Department.
- Cafeterias and kitchens are under constant inspection by the Board of Health and must be thoroughly cleaned after use to ensure that our sanitary standards are not lowered. No kitchen equipment may be used unless a regular school lunch worker is employed for that specific purpose.
- At least one policeman may be required for a function to which the public is invited. Arrangements for this protection must be made in advance with the Braintree Police Department.
- Organizations are responsible for cost involved for custodial set-up and clean-up time.
- The School Principal and Head Custodian shall act as the official representatives of the School Department in connection with arrangements at the school.
- Very Important: Please notify the custodian within 48 hours regarding use of equipment or any special arrangements. If cancellation is necessary, it is the responsibility of the applicant to notify the School Department Office and the Custodian.
- According to the Massachusetts General Laws, there shall be No Smoking, No Alcoholic Beverages or Controlled substances, in any school building or on school property.
- Use of candles or materials, which may be considered by school authorities to be a fire or safety hazard, are not permitted.
- At all schools, parking of automobiles is the responsibility of the renter and must be supervised so that driveways and fire lanes are open to all emergency and public safety vehicles. If necessary, additional police must be hired to enforce these regulations.
- Use of equipment in the auditorium – stage scenery and lighting controls are to be operated only by the Head Custodian (or a person certified by him). All imported scenery or equipment must be removed by 7:30 a.m. the next morning. The School Department assumes no responsibility for renter’s property or equipment in regard to breakage, theft, damage, impairment, fire, or other adversity while on school property or in the process of being moved to or from that property.
- Pianos may not be moved into or from any school or to a different level within a school except by professional movers after obtaining prior approval.
- Supervision in gymnasium: The person signing the application is responsible for all conditions and regulations enclosed herein. There must be provision for adequate and responsible adult supervision to insure proper use of school facilities, locker rooms, and/or gyms. No soft drinks or refreshments may be served except in the lunchroom. The School Department may require additional custodial support depending upon the size of the group and/or nature of the event.
- All three signatures must be on the request for it to become a valid permit.
The application must be signed by the individual acting for the organization whom accepts responsibility for supervision of the function in accordance with Regulations on reverse side and submitted with a $50.00 security deposit to the school requested for rental. The application will then be forwarded to the School Department Business Office for approval. One approved copy will be returned to the applicant and will serve as the Permit.
DATE OF REQUEST
Please check day(s) needed
HOURS: ENTRANCE TIME
START OF ACTIVITY
ADMISSION CHARGE $
NUMBER OF PEOPLE EXPECTED TO ATTEND
ROOMS REQUESTED (PLEASE CHECK)
CLASSROOM (S) #
*See note under Rules and Regulations
Estimated Total Cost (computed using above selected location(s) and Facility Rental Fee Schedule): *$___________________
Number of Custodians* ____________________ * (Rental Fee and Number of Custodians to be filled in by Business Manager)
Police protection is required for functions open to the public. This portion to be completed by a member of the Police Department before returning form to the School Department. Police Certificate: I hereby certify that arrangements have been made for the presence of a uniformed police officer at this function.
Signature, Authorized Member Braintree Police Department: ____________________________________________________
PLEASE READ “Rules and Regulations for use of School Building”
I have read the Rules and Regulations for Use of School Buildings and accept responsibility for the Sponsoring Group. I agree to a RENTAL FEE OF $_____________ (plus service) with a deposit of $______________ to be paid at the time the facility application is submitted and the balance due prior to the event.
The lessee or user of the facility will hold the Town of Braintree and all its agents and representatives harmless from any problem resulting from use of the premises. The lessee must have insurance coverage to cover any personal and/or property claims resulting from the event.
A copy of said policy must be produced prior to the event. The lessee or user of the facility agrees to indemnify the Town of Braintree for any damages as the result of the use of the premises. I have read the Rules and Regulations (on reverse side) and agree to act accordingly. Upon receipt of approval and confirmation of this request: THIS FORM WILL BECOME A BINDING CONTRACT. The Braintree School Committee reserves the right to cancel any permission whenever, if in its discretion, such cancellation seems advisable.
Representative’s Signature, Date
Principal’s Signature, Date
Braintree School Department Business Manager, Date
- Bullying, Harassment, Sexual Harassment, Discrimination, Hate Crimes and Hazing Policy
- Homework Policy - High School
- Homework Policy - Middle School
- Homework Policy - Elementary School
- Physical Restraint Policy and Procedures
- Policy and Procedures for School Nurse, Athletic Director and Athletic Trainer Management of Potential Life Threatening Opioid Overdose Program