Last revised and voted on at the October 11, 2016 P.T.O. meeting by all present.
Article I: Name
The name of the organization shall be the Archie T. Morrison School Parent Teacher Organization (PTO).
Article II: Objectives
To provide the students of the Archie T. Morrison Elementary School the opportunity to achieve their fullest potential in a safe, stimulating and social environment through the cooperative interaction of parents, teachers, and the community.
To enhance the educational facilities and opportunities for the students of the Archie T. Morrison School not otherwise provided for in the school corporation budgets.
Article III: Policies
Section 1: The purpose of the organization shall be both educational and social, developed through conferences, committees and projects.
Section 2: This organization shall be non-commercial, nonsectarian and nonpartisan. No commercial enterprise and no candidate shall be endorsed by it. The name of the organization or its officers, in their official capacities, shall not be used in connection with a commercial concern or for any other purpose than the regular objective of the organization.
Section 3: This organization may initiate action or cooperate with other organizations and agencies active in child welfare and may enter into membership with conference groups or coordinating councils uniting for child welfare.
Section 4: This organization shall not seek to direct the administrative activities of the school or to control its policies.
Article IV: Membership & Dues
Section 1: Membership in this organization is guaranteed to all parents and guardians of children attending the Archie T. Morrison School and to all teachers, staff and administrators of such school. Membership eligibility shall be without regard to race, color, creed, sex, religion, disability, age or national origin.
Section 2: There will be no annual donation requested.
Section 3: The PTO executive board shall approve all budgets, activities and expenditures of the organization. All expenditures, not budgeted, above $1,000 must be approved in a general meeting by the majority of those PTO members present.
Section 4: The PTO shall create committees as needed.
Section 5: The PTO shall appoint a member to perform an informal audit of the treasurer's accounts at the end of the school year. The designee must be a member of the organization who is not currently an officer, has not been an officer for at least a year prior to doing the audit, and was not responsible for any fund raising projects in the school year which is subject to audit.
Article V: Officers & Elections
Section 1: The officers of the organization shall be two co-presidents, a secretary, a treasurer, school advisory representatives and cultural arts representatives. The positions of co-presidents will be for one term of two years, each co-president position shall be set in alternate years.
Officers shall be elected, if necessary in the month of May/June. However, if there is but one nominee for any office, it shall be in order to move that the secretary cast the elective ballot of the organization for the nominee. Officers may continue in their position for one year after their term expires if a replacement cannot be found. At the conclusion of the additional year nominations for the position shall be sought.
Section 2: Officers shall assume their official duties at the beginning of the school year. Incoming officers shall work with the outgoing officers for the remainder of the school year to ensure a smooth transition.
Section 3: All parents and staff are eligible to vote in elections of officers.
Section 4: In the event that any Co-President resigns a position, nominations shall be taken at the next regular PTO meeting to fill the co-president position. An election shall occur at the meeting following the nominations.
Article VI: Duties of Officers
Section 1: The presidents or co-presidents shall preside at all meetings of the organization and of the executive committee; shall be a member ex-officio of all committees; and shall perform such other duties as may be prescribed in these by-laws or assigned to him or her by the organization or by the executive committee. The president has authority to sign checks.
Section 2: The secretary shall keep an accurate record of all meetings of the organization; shall be responsible for preparing the monthly newsletter; shall conduct the correspondence of the organization and shall send notices of all meetings; shall have custody of all books and records pertaining to the business of the organization except the records of the treasurer and auditor.
Section 3: An officer, named at the start of the school year, shall maintain the school/PTO website following guidelines set forth by the Braintree Public School system. This person will also update and monitor social media pages, i.e. Facebook.
Section 4: The treasurer shall receive all monies of the organization; keep an exact record of receipts and expenditures for the organization; shall pay out funds only authorized by the PTO board; shall present a statement of account at every meeting of the organization; shall make a full report at the annual meeting; shall submit records for audit at the end of the school year. In an emergency or under special circumstances the board may be given the responsibility of treasurer duties.
Section 5: The school advisory representatives shall be responsible for communicating with other school representatives and the superintendent regarding issues that affect all schools in the Braintree Public School system. These findings shall be reported to the reported PTO at the monthly meetings.
Section 6: The arts council representatives, along with school staff, shall research, plan and schedule cultural arts events that are pertinent to the curriculum involving music, dance, art and social studies; and shall network with committees from other Braintree public schools to share ideas.
Section 7: The hospitality committee representatives shall be responsible for promoting community involvement; shall organize and coordinate all social programs.
Article VII: Meetings
Section 1: The regular meetings of this organization shall be held five times per school year. A general schedule of the meetings shall be available to everyone.
Section 2: The regular meetings shall be open to the general public. The decisions of the PTO shall be made by a simple majority vote of those present.
Section 3: Officers shall set an agenda for meetings and ensure that items are kept focused.
Article VIII: Executive Board
Section 1: The executive board shall consist of the president, first vice-president, second vice-president and the school principal.
Section 2: The executive board is the entity charged with the management and responsibility for the organization. The board shall establish the objectives of the organization and determine the policy for the development of the objectives. The duties of the executive board shall be to transact routine business between meetings of the organization and such business as may be referred to it by the organization.
Section 3: Meetings of the executive board shall be held prior to a board meeting of the organization.
Article IX: Standing Committees
Section 1: Standing committees shall be decided by the PTO board as needed to promote the objectives and interests of the organization.
Section 2: Chairpersons of standing committees shall present plans of work to the PTO board for approval.
Article X: Amendments
Section 1: These by-laws may be amended at any regular meeting of the organization by a majority vote of the members present and voting, provided notice of the proposed amendment had been given to members one week in advance.